HomeMy WebLinkAbout2006-06-13 - AGENDA REPORTS - OVERLAY SLURRY SEAL PGM M0046 (2)Agenda Item: � r
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
DATE: June 13, 2006
SUBJECT: 2005-2006 ANNUAL OVERLAY AND SLURRY SEAL
PROGRAM, PROJECT NOS. M0046 AND M0049 - AWARD
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
RECOMMENDED ACTION
1. City Council approve the plans and specifications; award the construction contract for the
2005-2006 Annual Overlay and Slurry Seal Program, Project Nos. M0046 and M0049, to
Security Paving Company, Inc., the lowest responsive bidder, in the amount of
$7,306,572.10, and authorize a 10 percent contingency in the amount of $730,657.21;
2. Approve the expenditure of $223,500.00, from Account No. M0046001-8001 for
construction management services;
3. Approve the transfer of $200,000.00 from the 2004-2005 Overlay Program Account No.
M0039001-8001 to the 2005-2006 Overlay Program Account No. M0046001-8001;
4. Increase Revenue Account No. 455-4511 by $800,000.00 and appropriate to Expenditure
Account No. M0046455-8001; and
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The Annual Overlay and Slurry Seal project is an integral part of the City's pavement
management program. Each year, streets are evaluated and identified for the need for asphalt
overlay and slurry seal maintenance treatments. The overlay portion of the project will resurface
streets in various areas of the City (see attached list of streets). This will provide a smoother ride
APPROVED
for traffic, enhance the appearance of the roadway and surrounding area, and extend the life of
the roadway.
Slurry seal involves the surface preparation and application of emulsion slung seal to seal cracks,
enhance skid -resistance properties, and also increase pavement life. The streets to be included in
this program are located throughout the City.
To ensure efficient and proper procedures in construction, a full -rime inspector must be assigned
to the project. Costs for construction inspection services were anticipated and identified in the
original budget. Pavement Engineering, Inc. has extensive experience in construction
management and inspection. Pavement Engineering, Inc. will be responsible for the field review
and inspection of the project. Construction is estimated to be completed in 90 working days.
Staff recommends adding construction inspection services for this project to the contract with
Pavement Engineering, Inc. in an amount of $223,500.00.
Staff has identified savings from the Fiscal Year 2004-2005 Annual Overlay and Slung Seal
Project Account No. M0039001 in the amount of $200,000.00, and requests that these funds be
transferred to the 2005-2006 Annual Overlay and Slurry Seal Project Account No. M0046001.
On May 25, 2006, the City's Purchasing Division received the following bids for the project:
Comvany Location Bid Amount
Sully -Miller Contracting Anaheim, CA $7,656,498.51
Security Paving Company Sun Valley, CA $7,306,572.10
Granite Construction Co. Watsonville, CA $7,754,871.00
The Engineer's Estimate for the construction of this project is $8.0 million. The lowest bid was
submitted by Security Paving Company, Inc. in the amount of $7,306,572.10. After reviewing the
bid summary, staff verified the apparent low bidder's contractor's license, surety companies, and
project references. Based on the investigation, staff recommends awarding the construction
contract to Security Paving Company, Inc., the lowest responsive bidder, in the amount of
$7,306,572.10.
As part of the annual street maintenance project, the City also updates the Pavement
Management System (PMS) with any additional streets that need to be added to show the
increase in maintained lane miles within the City.
Recent annexations to the City added 22 lane miles to the system. The City is now responsible
for the maintenance of a total of 955 lane miles.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The following funds are currently available in the following accounts:
General Fund
M0046001-8001
$4,081,064.18
Gas Tax
M0046201-8001
$701,887.00
Prop. C
M0046205-8001
$2,000,000.00
General Fund
M0049001-8001
$500,000.00
TOTAL
$7,282,951.18
These funds do not adequately address the need for the 2005-2006 Overlay Program. The
additional requested appropriations and transfers of :
Developer Fees to
General Fund to
TOTAL
M0046455-8001
M0046001-8001
JI $TI#
II
will increase the total available project budget to $8,282,951.18 which will adequately provide
for anticipated project costs of $8,269,706.31, which includes construction, inspection, testing,
and labor compliance costs.
ATTACHMENTS
List of Streets for Overlay
Location Map
Final Streets for Overlay
2005-2006 Overlay/Slurry Seal Project
Street Name Limits of Street
Avenue Hall Avenue Stanford - Avenue Crocker
Creekside Road McBean Parkway - Valencia Boulevard
Decoro Drive Vista Delgado Drive - Seco Canyon Road
Seco Canyon Road Paragon Drive -100 feet south of Tupelo Ridge Drive
Soledad Canyon Road Squib Street - Langside Drive
Valley Street 8h Street - Maple Street
Via Princessa Sierra Highway - City Boundary
8th Street Valley Street - Cross Street
S:\PW\ENG-CIVI\05-06 overlay-Sluny0esip Info\exhibit city council memo overlay steels final list.doc
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CITY OF SANTA CLARITA
2005-2006 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM
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