HomeMy WebLinkAbout2006-09-26 - AGENDA REPORTS - PURCHASE LIGHT DUTY TRUCKS (2)Agenda Item: _7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Jon Bischetsrieder
DATE: September 26, 2006
SUBJECT: AWARD CONTRACT FOR THE PURCHASE OF EIGHT
LIGHT-DUTY TRUCKS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council award contract to Raceway Ford, subject to the right of the City Manager to modify
the award in the event issues of impossibility of performance arise, and authorize City Manager
to execute the contract, subject to City Attorney approval, for the purchase of eight light-duty
trucks, for an amount not to exceed $183,290, from account numbers 2260-8615, 4811-8615,
4814-8615, and 7330-8615.
BACKGROUND
During the FY 06/07 budget process, the City Council approved the purchase of eight light-duty
trucks.
The Invitation to Bid was published three times, from July 19 to July 26, 2006, and was
conducted in compliance with the Support of Santa Clarita Businesses program. Notifications
were sent to the Chamber of Commerce, Valley Industrial Association, and 52 suppliers on file.
The bid package was hand -delivered to the local dealers. Additionally, 30 dealers downloaded
the bid package from the City's website. The following bid responses were opened by
Purchasing on August 23, 2006:
Vendor
Crown Dodge
Raceway Ford
HW Hunter Dodge
Lake Chevrolet
Paradise Chevrolet
Location
Lake Elsinore, CA
Riverside, CA
Lancaster, CA
Lake Elsinore, CA
Ventura, CA
rm
$121,806.45(partial bid)
$183,289.62
$197,369.67
$202,860.50
No Bid
The bid submission from Raceway Ford met all essential bid requirements and is determined to
be the lowest responsible, responsive bidder.
ALTERNATIVE ACTION
Other action as determined by City Council.
FISCAL IMPACT
Funds for purchase of the eight light-duty trucks are available in the following accounts: $50,000
in account number 2260-8615, $50,000 in account number 4811-8615, $30,800 in account
number 4814-8615, and $76,295 in account number 7330-8615.