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HomeMy WebLinkAbout2006-06-27 - AGENDA REPORTS - SMD 1 ANNEX (2)CONSENT CALENDAR DATE: SUBJECT: 17 7\ 4$avt;1 I Agenda Item: _J3 CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: June 27, 2006 ANNEXATION OF TERRITORY INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1 Administrative Services RECOMMENDED ACTION City Council adopt a resolution to initiate the annexation and formation proceedings for two streetlight maintenance developments. 2. City Council approve the Engineer's Report for the above, and call for and set the Public Hearing for August 22, 2006. BACKGROUND Streetlight Maintenance District (SMD) No. 1 was established to collect funds to cover the expenses for energy and maintenance of City streetlights. These costs are billed by the Southern California Edison Company to the City for all approximate 13,800 streetlights. Annexation of territory into the SMD No. 1 is a procedural matter. The developers are required to annex their developments into SMD No. 1 as a condition of development to provide for the installation and maintenance of streetlighting, traffic signals, and appurtenant facilities. The territories to be annexed into the SMD are: • L-79: WEYERHAEUSER WAY & VIA PRINCESSA • L-80: CALLA WAY& CAMP PLENTY ROAD All property owners included in these annexations will be mailed assessment ballots which will be tabulated at the Public Hearing held on August 22, 2006. Barring a majority protest at the Public Hearing, the City Council will be asked to give final approval of the annexations at that time. Adopted: o o R? ALTERNATIVE ACTION 1. Do not annex the territory into the District. 2. Other direction as determined by City Council. FISCAL IMPACT The annual levy of assessments for the above annexations cover the anticipated maintenance costs within the annexations. All annual assessments are subject to the Los Angeles -Anaheim -Riverside Area Consumer Price Index ("CPI"), as determined by the United States Department of Labor, Bureau of Labor Statistics. It is specifically provided that the maximum assessment shall be increased each fiscal year by CPI, computed on the previous fiscal year's maximum assessment. Annually, the City Council may decide to increase the actual assessment amount. The City Council may adopt a lesser assessment amount but may not exceed the maximum established assessment, unless appropriate proceedings are conducted by the City (Prop 218 ballot process) to authorize any increase beyond the maximum assessment. ATTACHMENTS SMD No. 1 Annexation Resolution Assessment Engineer's Report available in the City Clerk's Reading File City of Santa Clarita Streetlight Maintenance District No. 1 Fiscal Year 2006/07 Preliminary Engineer's Annexation Report June 27, 2006 Prepared by N/BJS Corporate Office Regional Office 32605 Highway 79 South, Suite 100 870 Market Street, Suite 901 Temecula, CA 92592 San Francisco, CA 94102 (800) 676-7516 phone (800) 434-8349 phone (951) 296-1998 fax (415) 391-8439 fax CITY OF SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 23920 Valencia Blvd., Suite 295 Santa Clarita, CA 91355 Phone - (661) 259-2489 Fax - (661) 288-1706 CITY COUNCIL Laurene Weste, Mayor Marsha McLean, Mayor Pro -Tem Frank Ferry, Council Member Bob Kellar, Council Member Cameron Smyth, Council Member CITY STAFF Kenneth Pulskamp, City Manager Kenneth Striplin, Assistant City Manager Darren HernSndez, Director of Administrative Services Sharon Dawson, City Clerk Dennis Luppens, Special Districts Administrator NBS Greg Ghironzi, Director Rick Clark, Senior Consultant TABLE OF CONTENTS 1. ENGINEER'S LETTER 2. PLANS AND SPECIFICATIONS 1-1 2-1 2.1. Description of the Boundaries of the Annexations ....................................... 2-1 2.2. Description of Improvements and Services ................................................. 2-1 3. ESTIMATE OF COSTS 3-1 3.1. Budget Summary — Annexation No. L-79 (Sulphur Springs) ....................... 3-1 3.2. Budget Summary — Annexation No. L-80 (St. Clare Church) ...................... 3-1 4. ASSESSMENTS 4-2 4.1. Method of Apportionment............................................................................ 4-2 4.2. Proposed Assessments and Proposition 218 Requirements ....................... 4-4 5. ASSESSMENT DIAGRAMS 5-1 6. ASSESSMENT ROLL 6-1 1. ENGINEER'S LETTER WHEREAS, on June 27, 2006, the City Council of the City of Santa Clarita (the "City"), State of California, under the Landscaping and Lighting Act of 1972 (the "Act"), adopted its Resolution Initiating Proceedings for the Annexation of territory and Ordering the Preparation of an Engineer's Annexation Report for Streetlight Maintenance District No. 1 ("the Annexations"); WHEREAS, the Resolution of Initiation directed NBS Government Finance Group, DBA NBS, to prepare and file a report presenting plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the Annexed areas for the referenced fiscal year, a diagram for the annexed areas, showing the properties to be annexed, and an assessment of the estimated costs of the maintenance, operations and servicing of the improvements, assessing the net amount upon all assessable lots and/or parcels within the Annexations in proportion to the special benefit received; NOW THEREFORE, the following assessment is made to cover the portion of the estimated costs of maintenance, operation and servicing of said Improvements to be paid by the assessable real property within the Annexations in proportion to the special benefit received: SUMMARY OF ASSESSMENT - ALL ANNEXATIONS I, the undersigned, respectfully submit the enclosed Engineer's Report and, to the best of my knowledge, information and belief, the Engineer's Report, Assessments, and the Assessment Diagram herein have been prepared and computed in accordance with the order of the City Council of the City of Santa Clarita. NBS Prepared by NBS 1.1 2. PLANS AND SPECIFICATIONS 2.1. Description of the Boundaries of the Annexations • L-79: Located north of Via Princessa, generally south and east of Weyerhaeuser Way and generally west of Sierra Highway. • L-80: Located generally north of Soledad Canyon Road, south of Calla Way, and west of Camp Plenty Road. 2.2. Description of Improvements and Services Improvements provided within the Annexations may include, but are not limited to: Installation of streetlighting, traffic signals, and other appurtenant facilities. Services and maintenance include all work necessary for the daily maintenance required to maintain said lights in proper operation including providing said lights with the proper energy necessary to operate the lights. Plans and Specifications Streetlight Maintenance District No. 1 ("SMD No. 1") was established to collect funds to cover the expenses for energy and maintenance of a majority of streetlights in the City. These costs are billed by the Southern California Edison Company for all approximate 13,200 streetlights currently owned and maintained by Edison and all approximate 600 streetlights owned by the City and maintained by Edison. The improvements for SMD No. 1 include, but are not limited to, and may be generally described as follows: • The installation of streetlighting, traffic signals, and other appurtenant facilities are necessary for the daily operation of said lighting within City roads right-of-way. Installation covers all work necessary for the installment or replacement of said lighting and all appurtenant work necessary to complete said installment or replacement. • The operation, maintenance, and servicing of all existing streetlighting, traffic signals, and other appurtenant facilities are necessary for the daily operation of said lighting located within City road rights -of -ways. Operation, maintenance, and servicing means all work necessary for the daily maintenance required to maintain said lights in proper operation including providing said lights with the proper energy necessary to operate the lights. Plans and Specifications for the improvements for SMD No. 1 are voluminous and are not bound in this report but are incorporated by reference and made a part of this report. The plans and specifications are on file at the City where they are available for public inspection. Prepared by NBS 2-1 3. ESTIMATE OF COSTS The cost of servicing, maintaining, repairing and replacing the actual Improvements as described in the Plans and Specifications are summarized as follows: 3.1. Budget Summary - Annexation No. L-79 (Sulphur Springs) The net amount to be assessed on the parcels within the Annexations is the total cost of servicing, maintaining, repairing and replacing the actual improvements and administration. Fiscal Year 2006107 Estimated through Descri tion June 30, 2007 Parcel Type Commercial Number of Assessable EDU 22.43741 Assessment Rate per Parcel Type $52.56 it Total Annexation No. L-79 Costs $1,179,31 Actual assessment amounts per parceVEDU will be rounded to an even amount for tax roll purposes PARCEL TYPE PARCEL USE BUILDING SQUARE FEET ASSESSMENT GROUP EDU CALCULATION Building A Bus Repair Shop 3,000 E 4.00 Building B Warehouse 2,400 H 5.00 Building C Bus Storage Garage 7,200 K-1 4.07806 Building D Tractor Storage Garage 2,400 K-1 3.35935 Building E Maintenance Office 1,920 D 3.00 Buildin F Transportation Office 2,880 D 3.00 TOTALS 19,800 1 22.43741 3.2. Budget Summary - Annexation No. L-80 (St Clare Church) The net amount to be assessed on the parcels within the Annexations is the total cost of servicing, maintaining, repairing and replacing the actual improvements and administration. Parcel Type Number of Assessable Parcels/Units Assessment Rate per Parcel Type Total Annexation No. L-80 Costs al assessment amounts per parceVEDU will be Fiscal Year 2006107 Estimated through June 30. 2007 an even amount for tax roll purposes. Church 2 2.56 105.12 Prepared by NBS 3-1 4. ASSESSMENTS The Assessment Law requires that assessments, as levied pursuant to the provisions of the 1972 Act must be based on the special benefit conferred upon the properties assessed from the Improvements. The Assessment Law does not specify the method or formula that should be used in any assessment proceedings for calculating the proposed assessments. The responsibility rests with the Assessment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment obligation. For these proceedings, the Agency has retained the services of NBS. 4.1. Method of Apportionment Pursuant to the Landscaping and Lighting Act of 1972 and Article XIII D of the Constitution of the State of California, all parcels that have special benefit conferred upon them as a result of the maintenance and operation of improvements shall be identified and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire cost of the maintenance and operation of the improvements. Only parcels that receive direct special benefit are assessed, and each parcel is assessed in proportion to the estimated benefit received. The Method of Apportionment of the Assessment is based upon the relative special benefit derived from the improvements and conferred upon the real property within the Annexation over and above general benefit conferred upon the real property within the Annexation or to the public at large. Particular and distinct special benefit arising from the improvements includes protection and preservation of landscaping, views and other facilities. The following tables summarize the Residential EDU and Non -Residential EDU Calculations for SMD No. 1: nesraenuai euu caicwacnons The non-residential lots or parcels are separated into 38 land use categories as determined by the County Assessor. Equivalent Dwelling Units (EDU's) are assigned on the basis of average benefits for different groups of land uses, identified herein as Groups A -K. Properties within the 10 land use categories in Group K varied widely from the norm and therefore these parcels were considered on an individual basis. Each of the parcels in these land use categories was identified on the official lighting district maps and each streetlight or portion thereof in the Immediate proximity of the parcels benefiting the parcels was assigned a number of units as identified below. The total number of EDU's so determined for that category would be distributed among the parcels in that category in proportion to the parcel area as shown Prepared by NBS 4-2 Landuse Type People Use Security Intensq Total EDU's SFR and Condos 0.50 0.25 0.25 1.00 per parcel APT2 Apartments (2-4 units) Y2 x units 0.25xunits 0.25 2 1.00 0.50 0.25 1.75 per parcel 3 1.50 0.75 0.25 2.50 per parcel 4 2.00 1.00 0.25 3.25 per parcel APT5 Apartments (5-20 units) Y2 x units 1.00 0.25 5 2.50 1.00 0.25 3.75 per parcel 20 10.00 1.00 0.25 11.25 per parcel APT21 Apartments (21-50 units) 1/3 units x (units -20) +20 -unit apartment EDU's 50 10.00 11.25 21.25 per parcel APT51 Apartments (51-100 units) 1/4 units x (units - 50) + 50 -unit apartment EDU's 100 12.50 21.25 33.75 per parcel APT101 Apartments (101+ units) 1/5 units x (units - 100) + 100 -unit apartment EDU's 175 15.00 33.75 48.75 Der parcel The non-residential lots or parcels are separated into 38 land use categories as determined by the County Assessor. Equivalent Dwelling Units (EDU's) are assigned on the basis of average benefits for different groups of land uses, identified herein as Groups A -K. Properties within the 10 land use categories in Group K varied widely from the norm and therefore these parcels were considered on an individual basis. Each of the parcels in these land use categories was identified on the official lighting district maps and each streetlight or portion thereof in the Immediate proximity of the parcels benefiting the parcels was assigned a number of units as identified below. The total number of EDU's so determined for that category would be distributed among the parcels in that category in proportion to the parcel area as shown Prepared by NBS 4-2 in the following table. A minimum of 3 EDU's would be assessed to each parcel to be compatible with group D which contains many of the smaller business categories. Several large lots in outlying areas within the existing lighting district have no lights in the immediate proximity and therefore those lots would be assessed the minimum amount. Since benefits have been related to property use and property users, no charge would be assessed on vacant lots within the SMD No. 1. Prepared by NBS 4-3 Landuse Type Use Securl Intens) Total EDU's Group A Irrited Dump Sitesrms, Dry Farms, Cemeteries, 1 EDU minimum charge 1.00 per parcel Animal Kennels, Nurseries and Group B Churches, Private uSchools, strial ie Petroleum 1.00 0.50 0.50 2.00 per parcel and Gas, Utility Group C Commercial Parking Lots 1.00 0.50 1.00 2.50 per parcel Office & Professional building, Bank, Group D Savings & Loan, Service Shop, Lumber Yard, Golf Course, Race Track/stable, 1.00 1.00 1.00 3.00 per arcel P P Camp, Home for the Aged Group E Store, Store w/ office or residence, Service Station, Club & Lodge Hall 2.00 1.00 1.00 4.00 arca) per P P Group F (same as 6 unit Roomiapartment) 1.00 1.00 3.00 0.25 4.25 per parcel Group G Restaurant, Theater 3.00 1.00 1.00 5.00 per parcel Group H plant Warehousinht g Food Processing 2,00 2.00 1.00 5.00 per parcel Group I Equipment Sales & Service 2,00 2.00 2.00 2.00 6.00 per parcel Market, Bowling Alley, Skating Rink, Group J Department Store, Hotel/Motel, Mobile 4.00 2.00 2.00 8.00 per parcel Home Park Group K All parcels in Group K are assessed a minimum of 3 EDU's Group K-1 3.00 1.00 1.25 5.25 Open Storage 0.014973 per 100 square feet Mineral Processing 0.005615 per 100 square feet Group K-2 4.00 1.00 1.25 6.25 Private College/University 0.001736 per 100 square feet Wholesale and manufacturing outlets 0.059858 per 100 square feet Athletic and Amusement Facilities 0.027431 per 100 square feet Heavy Manufacturing 0.006382 per 100 square feet Hospitals 0.012886 per 100 square feet Group K-3 4.00 1.00 1.50 6.50 Motion Picture, Radio, T.V. 0.010938 per 100 square feet Neighborhood Shopping Centers 0.014449 per 100 square feet Regional Shopping Centers 0.021812 per 100 square feet Vacant 0.00 0.00 0.00 0.00 per parcel Prepared by NBS 4-3 4.2. Proposed Assessments and Proposition 218 Requirements The proposed assessments are stated in Fiscal Year 2006/07 dollars. As of February 1 of each fiscal year after the base year (2006/07), the maximum amount of each assessment (the "Maximum Assessment") shall be increased based upon the Consumer Price Index, All Urban Consumers, for the Los Angeles -Anaheim -Riverside Area ("CPI"), as determined by the United States Department of Labor, Bureau of Labor Statistics, or its successor. It is specifically provided that the Maximum Assessment shall be increased each fiscal year, computed on the previous fiscal year's Maximum Assessment. The actual Annual Assessment may be less than, but shall not exceed the Maximum Assessment, unless appropriate proceedings are conducted by the District to authorize any increase beyond the Maximum Assessment. Prepared by NBS 4.4 5. ASSESSMENT DIAGRAMS The boundary maps/assessment diagrams for each of the Annexations are shown on the following pages. The lines and dimensions of each lot or parcel within the Annexations are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles for the fiscal year to which this Report applies. The Assessor's maps and records are incorporated by reference herein and made part of the Report. Prepared by NBS 5-1 City of Santa Clarita STREETLIGHT MAINTENANCE DISTRICT ANNEXATION NO. L79 r �•.� I ►� Wln Map View Scale 300 0 300 Feet MIStreetlight Annexation Boundary "..'d ad nalwntlt n.aa. ewrrm. nn aeenbrYam.womYYwn. =.= .nW e.e: CPpPipnl30W,LoureY0 Mptlra OMMtl My Reeuae IOM%. N nenb rrwtl. 11x er. Mrtln MM prPeebw Prtptly aM Coww a wayw. a DMP.wPutl lose toes re my n waAlel Pr.wrenoW r.rrMwn. cwby a«conn. P.a.rom.mn M wPtlw w M ORk. ah. La YPpa.. Canrylrre. l«Myel«C.uaY BDMPpwm« nP MMtlry av nY xmn olPnerbn M.wn MPrm.lon. MW e.Pv.e Ey: CeYae.m d.eM ae tulur O:IPROJECTSNSWSO e4Old s"&e4tWa STREETLIGHT MAINTENANCE DISTRICT ANNEXATION NO. L80 Q N Main Map Vlaw scala 400 0 400 Feet ® Streetlight Annexation Boundary 1M Gb atawm CMM. mp mrvwnnt M.wue.q Mlle. mM nO Wun..m IM W YY br .q wren a oMulam. Pr.e mM: CODMdn MP., CwMy Mlq Mq.M.6 CIPnN MW PromW (OUPJ, M P, rpnwP. Tn P.MPMMP MtlP PHWUPr.P.PyM nd bLm MpIa RCMP WPWmunmrAun.. MJ Mry na m nonmpP p.M p Mwpe q m. Cwny a a�w a�nq an wirvw�n.Yw.a Pranmaey I MPN.. C.uMy6CMPau.netat Iq b..Y wr.n d.m I. Nwm PmnWlm. M.P W W.rm q: CgNBwb CMM. OISCMWn 6. ASSESSMENT ROLL Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Los Angeles County Assessor Parcel Maps and/or the Los Angeles County Secured Tax Roll for the year in which this Report is prepared. Non -assessable lots or parcels may include government owned land, public utility owned property, land principally encumbered by public rights-of-way or easements, and dedicated common areas. A listing of parcels within the Annexations along with the proposed assessment amounts for each parcel, are on the following pages. Upon approval of this Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller and included on the property tax roll in Fiscal Year 2006/07. Prepared by NBS 6-1 k § d m �J §\§ WOM■■4 » ®._•o ' Co - ©E ■ g � &§§(Dg MOM� . Q oa,v% ��AE z ro co 0 k �0 0 0 ( &aaaa A$kkkk"k2 k§)§§§§B §§§6§ 7 4www%w PO § mk §()(2(2m ok °°0lc ,z Z » Ill.�kkkk8 o pp r- § f "k//2///�, mm $ 0$646°E z §§ p kd k g §bkk(k�k��, _ ,■ _ -«###§§ # k 4 m .0, ■ a §88@m5k@k-- m �J me WOM■■4 ®._•o ' Co - ©E ■ g � &§§(Dg MOM� . Q oa,v% ��AE B§ 0