HomeMy WebLinkAbout2006-12-12 - AGENDA REPORTS - TEMPORARY FITE STATION # 132 (2)CONSENT CALENDAR
DATE:
Agenda Item•
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
December 12, 2006
SUBJECT: TEMPORARY FIRE STATION NO. 132, PROJECT NO. F3013 -
AWARD CONSTRUCTION CONTRACT AND CONSTRUCTION
SUPPORT CONTRACTS
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council approve the plans and specifications for Temporary Fire Station No. 132, Project
No. F3013; award the pre-engineered steel building contract to Bottenfield Construction, Inc. for
$331,000.00, and authorize a contingency in the amount of $50,000.00; award the site work
construction contract to C.A. Rasmussen, Inc. for $829,899.50, and authorize a contingency in
the amount of $125,000; increase anticipated revenues in the amount of $875,000.00 to Revenue
Account No. 455-4511; appropriate $875,000.00 from Revenue Account No. 455-4511 to
Expenditure Account No. F3013455-8001; authorize the City Manager or designee to execute all
documents, subject to City Attorney approval; and award construction support contracts totaling
$175,000.00 for the following:
• Award the labor compliance consulting service contract to Padilla and Associates in the
amount of $10,000.00;
• Award the quality assurance for concrete testing to R.T. Frankian and Associates in the
amount of $10,000.00; and
• Authorize miscellaneous expenditures totaling $155,000.00 for overall support including
construction management, a public works inspector, water service, building permits, offsite
work, and utility connections.
BACKGROUND
On September 19, 2006, the City Council held a Study Session to discuss the findings of a study
conducted by the Los Angeles County Fire Department that evaluated fire facilities, equipment,
and services in the Santa Clarita Valley. The presented study indicated a need for increased fire
station resources in the Valley. During the Study Session, the City Council determined that the
City should take the lead on the Fire Station Master Plan and future fire station projects.
City staff is currently working with the Los Angeles County Fire Department to construct
Temporary Fire Station No. 132. This temporary station will be constructed on the northeast
comer of Sand Canyon Road and Thompson Ranch Drive, and will meet the needs of the
surrounding community for approximately two years, until the permanent facility is constructed.
This construction effort will require site grading and the purchase of two structures: a standard
Los Angeles County Fire Department modular building which will serve as a temporary office,
staff residence, and fire communication headquarters; and a pre-engineered, steel building to
house the fire engine equipment. The City Council authorized the purchase of the modular
building on October 24, 2006.
PRE-ENGINEERED BUILDING: The scope of work for the steel building contract includes
providing and constructing a pre-engineered steel building on the site. On November 22, 2006,
the following bids were received for the steel building contract:
Company
Evans & Son, Inc.
Bottenfield Construction, Inc.
Cedars Engineering Construction, Inc.
AMG & Associates, Inc.
Amount Location
$310,000.00 Santa Clarita, CA
$331,000.00 Newhall, CA
$579,000.00 Torrance, CA
$634,000.00 Santa Clarita, CA
The bid from Evans & Son was deemed non-responsive due to failure to submit the required
addendum with the bid proposal.
The lowest responsive bid was received by Bottenfield Construction, Inc., in the amount of
$331,000.00. After reviewing the bid summary, staff verified the apparent low bidder's
contractor's license, sureties, and project references. Based upon the review, staff recommends
awarding the pre-engineered steel building contract to Bottenfield Construction, Inc., the lowest
responsive bidder, in the amount of $331,000.00.
SITE WORK: The City also advertised for bids for the site work contract, which includes the
installation of the previously purchased modular building, preparation of the site for the
pre-engineered steel building, fine grading, construction of concrete block wall and footings,
landscaping, and construction of asphalt paved areas. On November 22, 2006, the following bids
were received for the site work contract:
Conpanv
C.A. Rasmussen, Inc.
Orange Builders, Inc.
General Pavement Management
Amount
$ 829,899.50
$ 949,000.00
$1,467,510.00
Location
Simi Valley, CA
Laguna Hills, CA
Santa Paula, CA
The lowest responsive bid was received by C.A. Rasmussen, Inc., in the amount of $829,899.50.
After reviewing the bid summary, staff verified the apparent low bidder's contractor's license,
sureties, and project references. Based upon the review, staff recommends awarding the site work
contract to C.A. Rasmussen, Inc., the lowest responsive bidder, in the amount of $829,899.50.
A Final Environmental Impact Report was prepared for the project, and a Notice of
Determination was filed in November 2006, thereby meeting the requirements of the California
Environmental Quality Act. Construction is scheduled to begin in January 2007, and the
contractor will be given 60 working days to complete the work after the construction
commences.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The original estimate for the construction of Temporary Fire Station No. 132 was $987,000.00,
and was previously appropriated to expenditure Account No. F3013455-8001. Bids for the
buildings and the site work construction have come in significantly higher than anticipated,
requiring the appropriation of an additional $875,000.00 in order to proceed with project
delivery. Sufficient funds exist in Revenue Account Number 455-4511 to provide for the
requested appropriation to expenditure Account No. F3013455-8001.
ATTACHMENTS
Location Map
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