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HomeMy WebLinkAbout2006-10-24 - AGENDA REPORTS - USED MOTOR OIL PGM (2)Agenda Item: _OL CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: DATE: October 24, 2006 R, PAF i FP Travis Lange SUBJECT: AWARD CONTRACT FOR USED MOTOR OIL AND HOUSEHOLD HAZARDOUS WASTE DOOR-TO-DOOR COLLECTION PROGRAM DEPARTMENT: City Manager's Office RECOMMENDED ACTION City Council award the contract for the Door -To -Door Household Hazardous Waste and Used Motor Oil Collection Program to Curbside Inc. for an annual amount not to exceed $60,000 from accounts 1292-8001 and 1297-8069. Authorize City Manager to execute renewal in accordance with the term of the contract and increase the contract amount. BACKGROUND The City's Used Oil and Household Hazardous Waste (HHW) Door -To -Door Collection Program began in 1995 as a partnership with Curbside Inc. The program was offered as a free service to City residents as a safe and convenient means to properly dispose of used motor oil and HHW materials such as paint, car batteries, and other common household chemicals. Other than the Door -To -Door Collection Program, residents have only two options to properly get rid of HHW. Residents can either transport their materials to a permitted collection facility in Sun Valley or the Antelope Valley or wait for the City to host the annual Los Angeles County one -day collection event. The current Door -To -Door Collection Program continues to be the most convenient and successful option in the following ways: • Residents do not have to stockpile chemicals in their homes between annual one -day collection events; • Provides a disposal option for residents that are unable to transport their HHW (such as seniors and the infirm); and • Gives residents an option to schedule their disposal time rather than waiting to take it to a collection facility with limited hours. 91P�o�Eo During the 2005/2006 fiscal year, the City's current Door -To -Door contractor collected over 77,000 pounds of HHW from 515 households in the City. It is important that the City continue to offer safe and convenient outlets to its residents to avoid potentially expensive clean-up costs of illegally disposed HHW. The Request For Proposals (RFP) was advertised on August 27, 30, and September 3, 2006. Notifications were sent to seven vendors and 14 requests for proposal packages were downloaded from the City's website. On September 25, 2006, Environmental Services staff received proposals from the following two hazardous materials collection firms: Comvanv Location Clean Harbors Environmental Services, Inc. 5756 Alba Street, Los Angeles, CA Curbside Inc. 1160 North Armando Street, Anaheim, CA Staff reviewed and evaluated the proposals using the criteria outlined in the RFP. Curbside Inc. received the higher score. Therefore, staff recommends Curbside Inc. be awarded the contract for the Door -To -Door Collection Program. This contractor has performed this service for the City of Santa Clarita since 1995 and continues to provide similar collection services for other cities in California and throughout the United States. References indicate high marks for their collection performance, billing procedures, advertising efforts, and overall satisfaction by their residents. Curbside Inc. has a large pool of experienced staff that will be providing the services. Their proposal costs per stop for the various collection types are as follows: General Household Hazardous Waste (HHW) $107.00 Antifreeze, Batteries (car and household), Oil, and Paint (ABOP) $ 75.00 Used Motor Oil and Filters $ 70.00 Universal Waste (fluorescent bulbs, mercury switches, etc.) $ 70.00 In addition to the proposed residential collection rates, Curbside Inc, included an itemized rate sheet to collect common business waste. Curbside agreed to offer the proposed rates to small businesses operating in the City. The competitive rates proposed by Curbside will benefit small businesses by offering them an easy and convenient disposal option. In the past, many small businesses had to transport their waste to facilities, sometimes being turned away at the door. With this new program, businesses will be required to pay for their own collection, but the competitive rates and the convenience will potentially be more cost effective than their current options. The term of the agreement will be for one year. However, the contract allows staff the option of evaluating the status of the two program funding sources, Storm Water Utility Fee and Used Oil and Filter Recycling Grant (provided by the California Integrated Waste Management Board) to determine the feasibility of extending the agreement for up to four additional years. Although $60,000 has been budgeted for each year, historically, the City has spent an average of $33,000 per year from the Storm Water Utility Fee and $18,000 from the Used Oil and Filter Recycling Grant ($51,000 total). ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Two funding sources will contribute to the cost of this program. Funds in the amount of $16,000 are currently budgeted from the Used Motor Oil Block Grant (Account No. 1292-8001) and funds in the amount of $44,000 are budgeted from the Storm Water Utility Fee (Account No. 1297-8069) for a total budget of $60,000. Historically, the City has spent an average of $33,000 per year from the Storm Water Utility Fee and $18,000 from the Used Oil and Filter Recycling Grant for a total of $51,000.