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HomeMy WebLinkAbout2006-08-22 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, August 22, 2006 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER I1T1]4Jr*K"1 FLAG SALUTE - Boy Scout Troop 48 COMMITTEE REPORTS/COUNCILMEMBER COMMENTS AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY The Elk's Club in recogniton of their work on the 4th of July Parade Community Leaders in Stonecrest Annexation PRESENTATIONS TO THE CITY National Drug Addiction Recovery Month Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES July 11, 2006 - special and regular City Council meetings RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY PUBLIC PARTICIPATION APPROVAL OF MINUTES - June 27, 2006 CONSENT CALENDAR SCRDA 1. AWARD OF DESIGN CONTRACT FOR DOWNTOWN NEWHALL RESTRIPE PROJECT- Award of change order to a contract for the design of the restriping project for Downtown Newhall. RECOMMENDED ACTION: Award the design contract change order to Advantec Consulting Engineers, Inc. for the preparation of Plans, Specifications, and Estimate (PS & E) for the Downtown Newhall Restripe Project; Transfer funds from Account No. 3610-8001 to Downtown Restripe Project Number S2016901-8001, in the amount of $50,000 and authorize a 10 percent contingency expenditure in the amount of $10,000 (no contingency was added to the original contract of $49,500) for a total of $109,500 and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. ASSEMBLY BILL 777 - This bill is intended to enact legislation that discourages runaway production in the motion picture industry in California. RECOMMENDED ACTION: Support Assembly Bill 777 (AB 777) and transmit statements of support to Speaker Nunez, Assembly Member Richman, Senator McClintock and Senator Runner. 3. DESIGNATION OF VOTING DELEGATE AND ALTERNATE TO THE LEAGUE OF CALIFORNIA CITIES 2006 ANNUAL CONFERENCE - The League's constitution provides that each city is entitled to one vote in matters affecting municipal or League policy. To be eligible to vote, each city must designate a voting delegate and an alternate who will be present at the Annual Business Meeting. RECOMMENDED ACTION: Adopt a resolution designating Mayor ProTem Marsha McLean as the voting delegate and Councilmember Bob Kellar as the alternate for the League of California Cities 2006 Annual Conference. 4. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT - Consideration of submittal of a grant application for the extension of the Sand Canyon multi -use trail. RECOMMENDED ACTION: Adopt a resolution authorizing submittal of a grant application for the extension of the Sand Canyon multi -use trail to connect north toward the planned extension of the Santa Clara River Trail, to the Los Angeles County Regional Park and Open Space District for the 2006 Competitive Trails Grant Program. 5. OFFICE OF TRAFFIC SAFETY (OTS) DUI AND ENFORCEMENT AND COMPREHENSIVE TRAFFIC SAFETY PROGRAM- The City of Santa Clarita and the Santa Clarita Valley Sheriffs Station have been awarded, through a competitive process, a two-year grant from the State of California Office of Traffic Safety (OTS) in the amount of $393,936. This funding provides local agencies with opportunities to address traffic safety and implement innovative alcohol countermeasure strategies. RECOMMENDED ACTION: Accept Office of Traffic Safety's DUI Enforcement and Comprehensive Traffic Safety Grant in the amount of $393,936; increase estimated revenues in OTS Grant Account Number 453-5173 by $231,280 in FiscalYear 2006-07; increase estimated expenditures in Account Number 7484 ; authorize City Manager or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney's approval. 5 6. ESTABLISH A "NO -STOPPING ANY TIME" ZONE - Establish a "No -Stopping Any Time" zone around the cul-de-sac at the westerly end of Banyon Place. RECOMMENDED ACTION: Adopt a resolution establishing an approximate 290 -foot "no -stopping any time" zone around the cul-de-sac at the westerly end of Banyon Place. 7. GOLDEN WEST K-9 SECURITY CONTRACT RENEWAL AND AMENDMENT FOR FISCAL YEAR 2006/2007 - Contract renewal and amendment for security services for Fiscal Year 2006/2007. RECOMMENDED ACTION: Authorize the renewal of the current contract for security services for Fiscal Year 2006/2007 with Golden West K-9 in an amount not to exceed $336,575.45, and a contingency in the amount of $33,657.00; and authorize the City Manager or designee to execute all contract documents for this one-year renewal plus the two (2) additional one-year renewable terms that remain per the agreement, subject to City Attorney approval. 8. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH J. L. PATTERSON & ASSOCIATES, INC. TO PREPARE A F7EASIBILITY AND TRACK REALIGNMENT STUDY WITHIN THE WHITTAKERBERMITE AND CITY PROPERTIES - Prepare a design concept and feasibility study for track realignment to present to developer for consideration in land use planning. RECOMMENDED ACTION: Authorize the City Manager or designee to enter into a professional services contract between the City of Santa Clarita and J.L. Patterson & Associates, Inc. for the preparation of a Feasibility and Track Realignment Study in the amount of $146,912.00, and authorize a contingency in the amount of $30,000.00, subject to City Attorney approval; transfer funds from City Council Contingency Account No. 2250-7401 to Expenditure Account No. C4006001-8001 in the amount of $120,000.00. Allocate $60,000 from Proposition A fund balance to Expenditure Account No. C4006206-8001. 0 9. PARCEL MAP NO. 60132 (NORTHEAST CORNER OF COPPER HILL DRIVE AND NEWHALL RANCH ROAD, LOT 1 OF TRACT MAP NO. 52111) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Parcel Map No. 60132 consisting of 8.338 acres, located at the northeast comer of Copper Hill Drive and Newhall Ranch Road, and owned by H.R. Highridge LLC., a California Limited Liability Company. RECOMMENDED ACTION: Approve Parcel Map No. 60132; accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the parcel map; instruct the City Clerk to endorse the Certificate on the face of the parcel map; and instruct the City Engineer to endorse the Certificate. 10. RESOLUTION TO APPROVE SANTA CLARITA ENTERPRISE ZONE APPLICATION - The purpose of the Enterprise Zone program is to target areas throughout the state to stimulate business and industrial growth. RECOMMENDED ACTION: Adopt a resolution authorizing the submittal of the Enterprise Zone application to the State of California Department of Housing and Community Development for designation as the Santa Clarita Enterprise Zone and the Negative Declaration prepared for the project. 11. AWARD OF CONTRACT FOR AN EMERGENCY NOTIFICATION SYSTEM - This is a Web -based system used for phone notification of the public and City staff in emergencies. The entire cost is funded by a Homeland Security Grant. RECOMMENDED ACTION: Reject all proposals, and award a five-year contract under a Federal General Service Administration (GSA) Schedule 70 purchase agreement to Twenty First Century Communications, in an amount not to exceed $91,255, to provide the City with an automated emergency notification system; accept and appropriate Office of Homeland Security State Homeland Security Grant in the amount of $91,255 to expenditure Account Number 74420-8001; and increase revenue estimates for Fund 109-6714 by $91,255. 12. APPROVE CONTRACT RENEWAL FOR BUS CHARTER SERVICES- Approve contract renewal to include Recreation's day camp program with the bus charter contract for Community Services' Youth and Family Programs. RECOMMENDED ACTION: Approve the renewal of the bus charter services contract with Laidlaw Educational Services in the amount of $71,675.91; authorize the City Manager or designee to execute all contract documents for this renewal, plus the two (2) additional one-year renewable terms that remain per the agreement, subject to City Attorney approval. 13. AWARD CONTRACT FOR THE PURCHASE OF ONE LIGHT-DUTY TRUCK, AND AUTHORIZE STAFF TO DIRECTLY PURCHASE TWO LIGHT-DUTY TRUCKS FROM EXISTING DEALER STOCK - Two light-duty trucks will be utilized by Public Works staff to supervise the Cross Valley Connector Gap Closure Project. The other truck will be utilized by graffiti abatement staff to improve efficiencies in graffiti eradication. RECOMMENDED ACTION: Award contract to Raceway Ford, and authorize City Manager to execute the contract, subject to City Attorney approval, for the purchase of one light-duty truck, for an amount not to exceed $32,481, and authorize a budget transfer from account number 7481-7315 to account number 7428-8615 in the amount of $32,481. Authorize staff to directly purchase two light-duty trucks from existing dealer stock, for an amount not to exceed $44,302.58, plus an additional 15% contingency amount of $6,645 from account number 2260-8615. 14. AWARD CONTRACT FOR BID NUMBER PS -05-06-27 FOR LANDSCAPE MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE DISTRICT ZONE T47, NORTHPARK - City staff evaluated five bids and is recommending Council award the bid to Oakridge Landscape. RECOMMENDED ACTION: Award a landscape maintenance services contract for Landscape Maintenance District Zone T-47 (Northpark) to Oakridge Landscape, Inc., the lowest responsive bidder, in the amount of $282,954; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. VALENCIA SUMMIT PASEO LIGHTING PROJECT- The FY 05-06 adopted CIP budget included the Summit Paseo Lighting Project. The purpose of the project was to illuminate some of the darker portions of the Summit community's natural area paseo system and provide an enhanced recreational opportunity to the paseo users. RECOMMENDED ACTION: Approve and accept the Valencia Summit Paseo Lighting Project; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10% retention balance ($11,357) 35 days after the Notice of Completion is recorded provided no stop notices, as provided by law, have been filed. 16. ANNEXATION OF TERRITORY INTO STREETLIGHT MAINTENANCE DISTRICT NO.1 (ANNEXATIONS L-81 AND L-82) - Consideration of a resolution initiating the formation proceedings and assessments. RECOMMENDED ACTION: Adopt a resolution to initiate the annexation and formation proceedings for two streetlight maintenance districts; approve the Engineer's Report and set the Public Hearing for September 12, 2006. 17. RESOLUTION INITIATING PROCEEDINGS FOR THE MODIFICATION OF THE MAXIMUM ANNUAL LANDSCAPE MAINTENANCE DISTRICT ASSESSMENT RATE FOR LANDSCAPE MAINTENANCE DISTRICT NUMBER 1, ANNEXATION 1-G (TRACT 61811- CENTEX DEVELOPMENT) ON GOLDEN VALLEY ROAD - Council action will allow the City to levy the necessary amount to pay for annual maintenance of landscaping on Golden Valley Road and Robert C. Lee Parkway. RECOMMENDED ACTION: Adopt a resolution to initiate proceedings to increase the maximum Landscape Maintenance District assessment rate from $56.45 per Equivalent Dwelling Unit (EDU) to $107.28 per EDU annually for Landscape Maintenance District Number 1, Annexation 1-G (Centex Development), approve the preliminary Engineer's Report, and set the Public Hearing for August 22, 2006. This action is recommended in order to correct an error made in the consulting Assessment Engineer's report for this property, which was previously presented to and approved by the City Council on July 11, 2006. a 18. CHECK REGISTER NOS. 26, 27, 28, 29, 30, AND 31 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 26, 27, 28, 29, 30, and 31. PUBLIC HEARINGS 19. DECLARATION OF NON -CONFORMING SIGNS AS PUBLIC NUISANCES; INTENT TO ABATE; ESTABLISHMENT OF DATE TO HEAR OBJECTIONS; AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY AND TWO (2) CITY -HIRED SIGN CONTRACTORS TO PROVIDE CONTRACTOR SERVICES FOR REMOVAL OF NON -CONFORMING BUSINESS SIGNS - The City's Sign Compliance Program is intended to improve the aesthetic appearance of the community and reduce competitive streetscape signage clutter along the City's roadway corridors. Through this program, the City may abate the nuisances created on various properties by non -conforming signs. RECOMMENDED ACTION: Approve the proposed Resolution declaring Council's intention to abate the public nuisances created by non -conforming signs, setting September 26, 2006, as the date for a public hearing on objections to the proposed abatement; and authorize the City Manager or designee to enter into a professional services contract between the City and two (2) City -hired sign contractors to provide contractor services for removal of non -conforming business signs, for a contract amount not to exceed $100,000 each, subject to City Attorney approval. 10 20. RESOLUTION APPROVING THE MODIFICATION OF THE MAXIMUM ANNUAL LANDSCAPE MAINTENANCE DISTRICT ASSESSMENT RATE FOR LANDSCAPE MAINTENANCE DISTRICT NUMBER 1, ANNEXATION 1-G (TRACT 61811- CENTEX DEVELOPMENT) ON GOLDEN VALLEY ROAD - LMD levy rate modification for Tract 61811, Centex Homes near Golden Valley Road to allow for annual maintenance of landscaping on Golden Valley Road and Robert C. Lee Parkway. RECOMMENDED ACTION: Conduct the public hearing, open and review the ballot, adopt a resolution, and approve the Engineer's Report to increase the maximum Landscape Maintenance District assessment rate from $56.45 per EDU to $107.28 per EDU annually for Landscape Maintenance District Number 1, Annexation 1-G (Centex Development). This action is recommended in order to correct an error made in the consulting Assessment Engineer's report for this property, which was previously presented to and approved by the City Council on July 11, 2006. 21. ANNEXATION OF TERRITORY INTO STREETLIGHT MAINTENANCE DISTRICT NO.1 (ANNEXATIONS L-79 AND L-80) - Consideration of annexation of territory into Streetlight Maintenance District No. 1 for Sulphur Springs School District and St. Clare Church. RECOMMENDED ACTION: Conduct the public hearing, open and review the ballots, adopt the resolution approving the Engineer's Report ordering said annexations, and authorize the annual levy and collection of assessments within the District. ADJOURNMENT FUTURE MEETINGS A City Council Study Session will be held Tuesday, September 5, 2006 at 5:30 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, September 12, 2006, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 11 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on August 17, 2006, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. 4M4'�"- A 9 -- Sharon L. Dawson, CMC City Clerk Santa Clarita, California 12