HomeMy WebLinkAbout2007-06-12 - AGENDA REPORTS - AIR CONDITIONING CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item• 9
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
June 12, 2007
-41
r Peter
AWARD AIR CONDITIONING PACKAGE UNIT
REPLACEMENT CONTRACT FOR CITY HALL
Public Works
RECOMMENDED ACTION
1. City Council award the Air Conditioning Package Unit Replacement, Project No. F1014, to
JCT Mechanical, Inc., in the amount of $289,818.00, plus a 10 percent contingency of
$28,982.00, for an overall price not to exceed $318,800.00.
2. Authorize a contract with Padilla and Associates in the amount of $2,350.00 to monitor the
Labor Compliance Program.
3. Authorize the transfer of $140,000.00 from Account No. 4804-8640 to CIP Account No.
F1014001-8001.
4. Appropriate $260,000.00 from the Public Facilities Replacement Account into CII' Account
No. F1014604-8001.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City Hall building uses three 40 -ton package air conditioning units and two 30 -ton package
air conditioning units to cool the working space of 200 City employees. This air conditioning
equipment, originally installed in 1986, is now over 20 years old. Although this equipment has
been properly maintained, it is now experiencing more and more service calls because the
equipment has outlived its service life and is starting to experience major component failure.
A 40 -ton unit was replaced on November 18, 2006, due to a complete system failure. As this
equipment gets older, parts become unavailable, and service contract costs increase. By
replacing the air conditioning equipment, the City will experience a significant reduction in air
temperature complaints and related service calls, and will provide a more comfortable working
environment for City employees and those who do business at City Hall. The new equipment is
much more energy efficient and will result in an undetermined energy savings for the City.
An invitation to bid, PW -06-07-55, was published three times on April 25, 2007, April 29, 2007,
and May 2, 2007. On May 8, 2007, City staff conducted a pre-bid job walk that was attended by
licensed heating and air conditioning contractors.
On May 31, 2007, the City received the following three bids for the air conditioning package unit
replacement:
Vendor Bid Location
JCT Mechanical, Inc. $289,818.00 Lancaster, California
Allison Mechanical, Inc. $296,624.00 Redlands, California
Honeywell, Inc. $319,655.15 La Palma, California
Staff recommends that the project be awarded to the lowest qualified bidder, JCT Mechanical,
Inc., of Lancaster. JCT Mechanical, Inc., possesses a State Contractor's License and is in good
standing with the State Contractor's License Board. The bid of $289,818.00 was reviewed for
accuracy and conformance to the contract documents, and found to be complete. References
have been checked and indicated that this contractor has performed work to the customer's
satisfaction.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
City Council to authorize the transfer of $140,000.00 from Account No. 4804-8640 to CIP
Account No. F1014001-8001, and appropriate $260,000.00 from the Public Facilities
Replacement Account into CIP Account No. F1014604-8001.
ATTACHMENTS
None