HomeMy WebLinkAbout2007-02-13 - AGENDA REPORTS - AIR CONDITIONING MAINT CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval: t ✓
Item to be presented by: Byron Moline
February 13, 2007
3
AWARD OF AIR CONDMONING MAINTENANCE CONTRACT
Public Works
RECOMMENDED ACTION
City Council award a heating and air conditioning (HVAC) maintenance contract to
Honeywell Inc. in the amount of $85,463.00, plus a 10 percent contingency of $8,537.00 for
an overall price not to exceed $94,000.00 per year for an initial two-year period with options
for 3 one-year renewals upon mutual consent. The funds have been budgeted in Fiscal Year
2006-2007 in Account Nos. 4801-8008, 4804-8008, and 4860-8008.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City's General Services Division maintains the City Hall building, the Corporate Yard
facility, the Jo Anne Darcy Library, two Metrolink stations, and the Transit Maintenance
Facility's administration and bus maintenance buildings. The air conditioned space in these
buildings is heated and cooled using 86 pieces of heating and air conditioning equipment, which
have a combined capital value of over $1,250,000.00.
On December 8, 1992, the City of Santa Clarita entered into a 10 -year lease/purchase agreement
with Honeywell Inc. to purchase energy controls that would reduce energy costs for
air-conditioning equipment at various City facilities. This agreement included maintenance of all
the air conditioning equipment at these locations.
On April 29, 2003, HVAC service for the Jo Anne Darcy Library was added to the Honeywell
contract, and the maintenance agreement was renewed for an additional two years. On
July 19, 2005, the City extended the maintenance agreement with Honeywell on a month-to-
month basis while the City went out to bid for an HVAC maintenance contractor.
�PR�,vEo
An invitation to bid, PW 06-07-18, was published three times on December 10, 13, and 17, 2006.
On December 21, 2006, the City conducted a pre-bid job walk for potential bidders. The job
walk was attended by three HVAC firms: Honeywell Inc. from La Palma, CA; JCT Mechanical
Inc. from Lancaster, CA; and ACCO Engineered Systems from Glendale, CA. Each of these
firms are licensed heating and air conditioning contractors.
On January 11, 2007, the City received one bid for heating and air conditioning maintenance
submitted by Honeywell Inc. in the amount of $85,463.00. Honeywell Inc. has been providing
quality service to the City of Santa Clarita for 14 years, and staff is confident that the City will
continue to receive quality service after the award of this contract.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for the award of this contract were appropriated in the Fiscal Year 2006-2007 budget in
Account Nos. 4801-8008, 4804-8008, and 4860-8008.
ATTACHMENTS
None