HomeMy WebLinkAbout2007-11-13 - AGENDA REPORTS - ANNUAL OVERLAY PROJ M0055 (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: O
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:Curtis Nay
November 13, 2007
2007-08 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM,
PROJECT NO. M0055 - AWARD DESIGN CONTRACT
Public Works
RECOMMENDED ACTION
City Council award the contract to Pavement Engineering Inc. for engineering design services for
the 2007-08 Annual Overlay and Slurry Seal Program, Project No. M0055, in the amount of
$240,000.00, which includes a 25 percent contingency; and authorize the City Manager or
designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Annual Overlay and Slurry Seal Program is an integral part of the City's pavement
management program and operates on a five- to seven-year cycle. Each year, streets are studied
to identify the need for overlay or slurry. Streets are selected using the City Pavement Index Map,
street surveys, and input from the public.
The Annual Overlay and Slurry Seal Program improves various streets Citywide by resurfacing
and sealing surface cracks to enhance skid resistant properties, and increase pavement life. This
results in a smoother ride for traffic, an enhanced appearance of the area, and extends the
economic life of the roadway.
Staff prepared a Request for Proposals (RFP) for the subject project. Included in the RFP was
the requirement to design the necessary improvements and evaluate streets in need of
improvement. The RFP was sent to firms on the City's Design Consultants List. Four firms
submitted proposals:
A'P'OVED
Company
Pavement Engineering Inc.
MNS Engineers, Inc.
Psomas
Willdan
Location
San Luis Obispo, CA
Santa Barbara, CA
Santa Clarita, CA
Anaheim, CA
Based on technical qualifications and methodology for the project, Pavement Engineering Inc. is
the recommended firm.
The total contract award amount includes a 25 percent contingency because staff is currently
evaluating the option of splitting the overlay and slurry program into separate projects. The
additional funding may be necessary to prepare two bid packages, which will be determined once
staff completes the evaluation over the next two months. Part of the evaluation includes an
analysis of the savings that may be realized by such a change.
ALTERNATWE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds to cover the design and construction costs of the 2007-08 Overlay and Slurry Seal
Program, Project No. M0055, have been budgeted in Fiscal Year 2007-08.
ATTACHMENTS
None