HomeMy WebLinkAbout2007-11-27 - AGENDA REPORTS - CHIPPER TRUCK PURCHASE CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
November 27, 2007
AWARD A CONTRACT FOR THE PURCHASE OF A CHIPPER
TRUCK
Administrative Services
RECOMMENDED ACTION
City Council:
1) City Council award a contract to Valencia Auto Center Ford for the purchase of one
medium -duty chipper truck, in an amount not to exceed $51,600, and authorize
the City Manager or designee to modify the award in the event other issues of impossibility
of performance arise, subject to City Attorney approval. The funds have been budgeted in
FY 08 in account 14507-5201.003 in the amount of $51,600.
2) Increase expenditure account 14507-5201.003 (Urban Forestry - Vehicles) by
$8,600, decrease expenditure account 14507-5201.002 (Urban Forestry - Equipment) by
$6,000, and decrease expenditure account 14507-5161.001 (Contractual Services) by
$2,600.
BACKGROUND
During the Fiscal Year 07/08 budget process, funds were approved for the purchase of a chipper
truck. The Invitation to Bid was published three times, from July 29 to August 5, 2007, and was
conducted in compliance with the Support of Santa Clarita Businesses program. Notifications
were sent to the Chamber of Commerce, Valley Industrial Association, and 32 suppliers on file.
The bid package was hand -delivered to the local auto dealers. Additionally, 20 dealers
downloaded the bid package from the City's website. The following bid responses were opened
by Purchasing on August 28, 2007:
Vendor Location Bid
Valencia Auto Center
Victor Buick GMC
Reynolds Buick GMC
Lake Chevrolet
Altec Industries
Lake Chevrolet
Peck Road Ford
Ford Santa Clarita, CA
Corona, CA
Covina, CA
Lake Elsinore, CA
Creedmor, NC
Lake Elsinore, CA
Whittier, CA
$51,514.91
$57,508.75
$57,681.78
$58,675.99 (ALT Bid)
$59,866.58
$71,282.24
No Bid
The bid submission from Valencia Auto Center Ford met all essential bid requirements and is
determined to be the lowest responsible, responsive bidder.
ALTERNATIVE ACTIONS
Other action as may be directed by City Council.
FISCAL IMPACT
Funds for purchase of the truck were budgeted and are available in the amount of $51,600.