HomeMy WebLinkAbout2007-11-27 - AGENDA REPORTS - DIAL A RIDE VEHICLES (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:'
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
November 27, 2007
V
Jeff O'Keefe
AUTHORIZE THE PURCHASE OF 14 COMPRESSED NATURAL
GAS (CNG) DIAL -A -RIDE VEHICLES THROUGH THE STATE
OF CALIFORNIA (CALTRANS) NEGOTIATED CONTRACT
Administrative Services
RECOMMENDED ACTION
City Council:
1. Waive the formal bid process, and authorize staff to purchase fourteen (14) Dial -A -Ride
vehicles through the State of California (Caltrans) negotiated contract.
2. Authorize the City Manager or designee to execute the Assignment Agreement, and negotiate
and execute the contract with Bus West for the purchase of fourteen (14) Dial -A -Ride
vehicles at a cost not to exceed $1,275,000, subject to City Attorney approval.
3. Authorize the City Manager or designee to execute a Memorandum of Understanding with
the Metropolitan Transportation Authority (Metro), subject to City Attorney approval, to
accept $577,500 in grant funds toward the purchase of the fourteen (14) Dial -A -Ride vehicles
from the Mini Call for Locally Funded Transit Operator Vehicle Replacement Grant
Program.
4. Appropriate the total project cost of $1,275,000 to account #12400.5201.003. Increase the
grant revenue account #700.4621.001 by $577,500. The remaining local match of $697,500
to cover the project,cost will come from the Transit Fund balance.
BACKGROUND
In order to comply with California Air Resource Board emission standards and to meet the
growing demand for senior and disabled transit services within the Santa Clarita Valley, the
City's Transit Division is in need of 14 CNG -powered cutaway buses. These vehicles would
replace contractor -owned diesel -fuel vehicles and help lower the operating costs for the service
with the new operations contract, scheduled to go into effect August 4, 2008. To assist in
funding this procurement, staff successfully secured $577,5000 in grant funds through the
Metropolitan Transportation Authority's (Metro) 2007 "Mini -Call" for the Locally Funded
Transit Operator Vehicle Replacement Program.
Staff proposes that in lieu of issuing a Request for Proposal (RFP), the City Council authorize
staff to purchase the requested vehicles through the Caltrans -negotiated contract with Bus West.
Subsequent to this approval, staff recommends approval of a contract with Bus West for the
manufacture of these buses. By assuming the options of an existing contract, the City realizes
considerable time and cost savings. The price paid by the City will be based upon the price
negotiated by Caltrans as part of a state-wide procurement. Staff also conducted a price analysis
to ensure the most advantageous offer to the City. Finally, the option approach to acquisition is
prevalent within the transit industry and is commonly accepted by the Federal Transit
Administration.
ALTERNATIVE ACTIONS
1. Direct staff to issue a Request for Proposal for the procurement of 14, CNG cutaway buses.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the general fund for this procurement. The total contract cost for the
manufacture of these buses is $1,275,000. A portion of the cost ($577,500) will come from a
Metro grant the City secured through the Mini Call for Locally Funded Transit Operator Vehicle
Replacement Projects and requires the grant revenue account #700.4621.001 to be increased.
The remaining local match of $697,500 is available in the Transit Fund Balance. .