HomeMy WebLinkAbout2007-09-25 - AGENDA REPORTS - JANITORIAL SERVICES CONTR LEES (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: Z
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
September 25, 2007
AWARD CONTRACT RENEWAL FOR JANITORIAL SERVICES
TO LEE'S MAINTENANCE SERVICE, INC.
Public Works
RECOMMENDED ACTION
1. City Council award a one-year renewal of the current contract for janitorial services with
Lee's Maintenance Service, Inc. in an amount not to exceed $247,000.
City Council authorize the City Manager or designee to execute all contracts and associated
documents, or modify the awards in the event that issues of impossibility of performance
arise and execute renewals in accordance with the terms of the contract, subject to City
Attorney approval.
BACKGROUND
In September 2004, the City entered into a one-year contract, No. 04-00288, with Lee's
Maintenance Service, Inc. for the provision of janitorial services. The original contract allowed
for up to four additional one-year terms, renewable at the City's option, and if mutually agreed
upon.
Lee's Maintenance Service, Inc. was initially selected through the competitive bid process and
has provided excellent service to the City throughout the current contract period. Their staff is
well-qualified and knowledgeable of the City's standards for janitorial services. They have been
responsive in meeting the City's needs on both a day-to-day and an emergency basis. Staff is
confident this firm will continue to meet the City's needs for janitorial services.
Funds for this contract are currently budgeted in Fiscal Year 2007-08 in Account Nos.
14500-5161.001, 14501-5161.001, 14509-5161.001, and 12401-5161.001. The amount of
$247,000 reflects the total contract cost for one year, and a 2.9 percent increase based on the
consumer price index, and allowable per the terms of the existing agreement.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this contract in the amount of $247,000 are currently budgeted in Fiscal Year 2007-08
in Account Nos, 14500-5161.001, 14501-5161.001, 14509-5161.001, and 12401-5161.001.
ATTACHMENTS
Exhibit B-1 Amended Compensation Schedule
"EXHIBIT B-1 "
AMENDED COMPENSATION SCHEDULE
MONTHLY SERVICES
1. CITY HALL BUILDING — 74,425 sq, ft.
Number of man-hours per month 537
Total cost per month $8,035.25
2. FIELD SERVICES OFFICES —13,400 sq. ft.
Number of man-hours per month 182
Total cost per month $2,385.00
3. TRANSIT FACILITIES
A. SOLEDAD STATION — 895 sq. ft, plus 3,865 sq. ft. platform and pedestrian areas
Number of man-hours per month 65
Total cost per month $1,060.00
B. RAILROAD AVENUE STATION — 500 sq. ft, plus 1,025 sq. ft. platform and
pedestrian areas
Number of man-hours per month 52
Total cost per month $866.00
C. MCBEAN TRANSFER STATION — 527 sq. ft., plus 4,000 sq. ft. platform and
pedestrian areas
Number of man-hours per month 65
Total cost per month $1,095.00
D. VIA PRINCESSA STATION — 605 sq. ft. platform and pedestrian areas only
Number of man-hours per month 26
Total cost per month $486.00
Janitorial Services - Various Facilities Exhibit B-1 Contract No. 04-00288-B
D:\Intranet\agendas\council\ActivePDF\In\$ASQEXHIBrr B - REVISED 9-5-07.doc Page I of 4
E. TRANSIT MAINTENANCE FACILITY — 28,560 sq. ft. TOTAL Area:
Administration Area (City Transit Staff Areas) = 9,500 sq. ft.
Number of man-hours per month 102
Total cost per month (5 days / week) $1,600.00
Bus Operations Contractor Area (Veolia) =15,060 sq. ft.
Number of man-hours per month 229
Total cost per month (7 days / week) $3,700.00
Bus Maintenance Area (Offces/Restrooms-ShowersBreak Room) - 4,000 sq. ft.
Number of man-hours per month 91
Total cost per month (7 days / week) $1,323.00
TOTAL COST FOR MONTHLY SERVICES —ALL LOCATIONS: $20,550.25
Janitorial Services - Various Facilities Exhibit B -I Contract No. 04-00288-B
D:\Intranet\agendas\council\ActivePDF\ln\SASQEXHIBIT B - REVISED 9.5-07.doc Page 2 of 4
ADDITIONAL SERVICES
All prices provided herein apply for all locations, and will remain consistent throughout the term of agreement.
1. CARPET CLEANING — Price to be per square foot
Common areas - hallways, lobbies, etc.
$.10 psf
Within Occupied Rooms
$.14 psf
2. LIGHT FIXTURES — Per fixture
$3.93
3. HVAC VENTS & AIR REGISTERS — Per fixture
$2.61
4. WINDOW BLINDS — Per fixture
$8.01
5. SPEED BUFFING — Per square foot
$.09 psf
6. MISCELLANEOUS CLEANING — Hourly rate
$15.76
7. TILE & GROUT CLEANING — Per square foot
$.10 psf
8. DAY PORTER — Hourly rate
$15.76
9. EMERGENCY RESPONSE — Hourly rate
$37.39
(Non-scheduled services requiring immediate
response at any location within the City of Santa Clarita)
Newhall Station:
Pressure wash both platforms — per request $579.92
Clean concrete area by ticketing machine — per request $342.43
Clean glass at waiting shelters — per request $130.00
Soledad Station:
Pressure wash platform area and sidewalks — per request $1,088.04
Clean all glass partitions at waiting shelters — per request $90.00
Janitorial Services - Various Facilities Exhibit B-1 Contract No. 04-00288-B
D:\Intranet\agendas\council\ActivePDRln\SASQEXHIBrr B - REVISED 9-5-07.doc Page 3 of 4
McBean Transfer Station:
Pressure wash all platform and waiting areas — per request $966.53
Clean all waiting canopy roof structures — per request $327.23
Via Princessa Station:
Pressure wash platform area — per request $359.00
Clean concrete area by ticketing machine — per request $132.56
Clean guard office per request $9.11
Clean portable restrooms — per unit, per request $9.11
Bus Stops:
Located within one (1) mile from any other contract location:
One time per week $23.37
Five times per week $116.87
Located farther than one (1) mile from any other contract location:
One time per week $35.06
Five times per week $175.30
Janitorial Services - Various Facilities Exhibit B -I Contract No. 04-00288-B
D:\Intranet\agendas\council\ActivePDF\In\SASQEXHIBff B - REVISED 9-5-07.doc Page 4 of 4