HomeMy WebLinkAbout2007-10-23 - AGENDA REPORTS - JANITORIAL SUPPLIES CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
October 23, 2007
Jon Bischetsrieder
AWARD CONTRACT FOR JANITORIAL SUPPLIES
Administrative Services
RECOMMENDED ACTION
City Council:
1) Award contract to Corporate Express for janitorial goods, for an initial term of one
year, with the option of two additional annual renewals, in an amount not to exceed
$67,450, and authorize the City Manager or designee to modify the award in the event
other issues of impossibility of performance arise, subject to City Attorney approval.
2) Authorize the City Manager or designee, subject to City Attorney approval, to execute two
renewals at an annual cost not to exceed $67,450, plus the cost of any CPI (Consumer Price
Index) increases.
BACKGROUND
The City of Santa Clarita operates buildings in the City which require janitorial supplies. In
order to receive the most cost-effective pricing, this year Purchasing brought together supply lists
from several divisions who maintain these building sites, for maximum volume discounts and
streamlined deliveries, as well as invoicing.
The Purchasing Division, in partnership with Parks, Recreation & Community Services and
Public Works, issued an Invitation for Bid for janitorial supplies in July of 2007. The bid was
publicly advertised three times in the local paper on July 1, 4, and 8, and notices were sent to
nine vendors, as well as the VIA and Chamber of Commerce. Thirty vendors downloaded the
bid specifications from the City's website, and nine bid responses were received.
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Vendor
Location
Cost
Sam Tell & Son
Maspeth, NY
$
8,306.96 (partial bid)
Central Poly Corp.
Linden, NJ
$
13,252.00 (partial bid)
All American Poly
Piscataway, NJ
$
13,622.52 (partial bid)
E Poly Store
San Leandro, CA
$
14,302.27 (partial bid)
Unipak Corporation
Brooklyn, Ny
$
17,405.50 (partial bid)
Corporate Express
Chatsworth, CA
$
63,198.68 (partial bid)
McCalla Co.
Van Nuys, CA
$
77,427.59 (partial bid)
Motion Picture General Store
Santa Clarita, CA
$104,983.72
California Cleaning Supplies
Bell Gardens, CA
$125,862.38
The five lowest bidders are specialty suppliers and only offered a handful of the required 31
items requested, accounting for the significant difference in price. Corporate Express and
McCalla Co. offered all but two and four items respectively. After staff review of the items that
were bid, it was determined that satisfactory alternates could be found from Corporate Express
for the two items not bid in their response. Further review and discussion allowed staff to come
to the agreement that ordering all supplies from one vendor would be most cost-effective;
therefore, staff found Corporate Express to be the lowest, responsible bid.
ALTERNATIVE ACTIONS
Other action as City Council may direct.
FISCAL IMPACT
The funds have been budgeted in FY 07-08, in the following accounts: #14500-5111.004 for
$7,800 (Corporate Yard), #14501-5111.004 for $15,400 (City Hall), #12401-5111.004 for
$11,250 (TMF & Metrolinks), #15205-5111.005 for $15,000 (Parks), #15202-5111.005 for
$8,000, and #15203-5111.005 for $10,000 (Parks Maintenance).