HomeMy WebLinkAbout2007-06-12 - AGENDA REPORTS - JOINT VALLEYWIDE GP CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval: �11,4
Item to be presented by: Lisa M. Hardy
June 12, 2007
y
AWARD CONTRACT TO LILBURN CORPORATION FOR THE
PREPARATION OF THE JOINT VALLEYWIDE GENERAL PLAN
(ONE VALLEY ONE VISION)
Community Development
RECOMMENDED ACTION
Award the contract to Lilbum Corporation in the amount not to exceed $231,083 for the
preparation of the City of Santa Clarita and County of Los Angeles One Valley One Vision, Joint
Valleywide General Plan. Authorize the City Manager, or his designee, to execute all documents
subject to City Attorney approval.
BACKGROUND
In 2001, the City of Santa Clarita and the County of Los Angeles began the process of preparing
a joint valleywide general plan to guide the future development of the Santa Clarita Valley called
One Valley One Vision (OVOV). To date, Phases I, II and III of the OVOV work plan have been
completed, including the creation of the Guiding Principles, Vision Statement and Technical
Background Report to be used in developing the OVOV General Plana
Staff has begun work on the remaining phases (Phases IV -VI) of the OVOV work plan. On May
2, 2007, staff entered into a $49,770.00 contract with Lilbum Corporation to begin the first phase
of the general plan document preparation and assist with Phase IV of the OVOV work plan.
Work associated with this contract has allowed staff to begin the preparation of the general plan
text including the following:
• General Plan Introduction
• Land Use Element
• Circulation Element
:PPRO ED
• Conservation and Open Space Element
However, in order to complete the OVOV General Plan document, staff will require additional
services from Lilburn Corporation and its subconsultants for the second phase of the general plan
document preparation. Consistent with the attached scope of work, the following services
totaling $231,083 will be needed for the completion of the general plan document associated
with Phase IV of the OVOV work plan:
• Housing Element
• Noise Element
• Water Availablity Assessment
• Preparation of General Plan Document
Funds associated with the proposed contract have been secured through previous budget
processes. In addition, the County of Los Angeles has demonstrated a willingness to pay for half
of all costs and services that are specifically related to both agencies.
Environmental Impact Report
The final phase of the OVOV project will be the preparation of the Environmental Impact Report
(EIR) for the OVOV General Plan. Staff has initiated the process to select a consultant to
prepare the EIR for OVOV. Should additional funds be required to complete the EIR, funds will
be requested at the time that the EIR contract will be brought to the City Council for review and
approval.
ALTERNATIVE ACTIONS
Other action as determined by City Council.
FISCAL IMPACT
Funds for this phase of the OVOV project were approved during previous budget processes.
Therefore, no additional funds are required at this time and no fiscal impact beyond what has
previously been considered is anticipated at this time.
ATTACHMENTS
Scope of Work
RNLILB V Strategic Planning & Envltymorn marl Semires
(:'(}1xP0R A'T10N
May 29, 2007
Jason Smisko
Senior Planner
Department of Planning and Economic Development
23920 Valencia Boulevard
Suite 300
Santa Clarita, CA 91355-2196
Mitch Glaser
Principal Planner
Department of Regional Planning
320 West Temple Street
Los Angeles, CA 90012-3225
Subject: Proposal for Services; One Valley One Vision Plan Preparation, Phase 2 REVISED
Dear Mr. Smisko and Mr. Glaser:
Lilburn Corporation is pleased to submit this revised proposal to continue assisting the City of
Santa Clarita and the County of Los Angeles with Phase 2 of the One Valley One Vision General
Plan Update project, currently being jointly undertaken by the City and the County for the Santa
Clarita Valley.
As outlined in our preliminary proposal dated February 2, 2007, we understand that the final
work product desired by the City is a draft and foal General flan document containing the seven
State -mandated elements, along with an introduction, map's and exhibits as needed to comply I
with the State's General Plan Guidelines and City objectives. The work product to be prepared
for the County of Los Angeles is a draft and final Area Plan "for the Santa ClatitaValley
containing Land Use and Circulation Plements that are consistent with the City's General Plan i
elements. In addition,'.ilburn Corporation will prepare any goals, policies, maps and exhibits
determined by County staff to be appropriate for inclusion in the Area Plan related to Safety,
Conservation, Open Space, Noise, and Housing, The Area Plan will be incorporated in the
County's General Plan. An Environmental Impact .Report for these two documents (the City
General Plan and County Area Plan) will be prepared by others,
1065 Busine&s Center Drive • San 'Bernardino y CA 92408 909.890-1818 i fax 9[39-8911• t8tt9
Lilburn Corporation has provided a preliminary scope of work for preparation of these two plan
documents in our proposal dated February 2, 2007, along with the assumptions we used in
preparing the 'work program. Phase I of the project, including work on the two Plan
Introductions,the Land Use Element and the Circulation Element, bas been approved and the
work is underway. Phase 2 is proposed to consist of the remainder of work needed to complete
the City's General Plan and County's Area Plan, including work by subconsultants addressing inti
Noise, housing and Water issues, attendance at meetings and hearings, and project
administration.
Attachment I of this letter contains Table 1, showing the tasks needed to complete the project
broken down by hours and subconsultant costs. Table I shows work completed in the pre-
contract (project development) phase, Phase I (per the approved contract dated May 2, 2M7) and
Phase 2 (work remaining). The estimated costs are based on hourly rates andthe anticipated
time needed to complete each task; however, if -any of these tasks take less time to complete than
what is estimated, then the cost for the work would be reduced accordingly to reflect actual time
and materials. ' The cost of the work' remaining, described as Phase 2; is estimated not to exceed
$231,083.
Attachment 2' of this letter contains a proposal submitted by Mestre Greve Associates to
complete work on the noise analysis for. both the City's' General Plan and for the County's Area
Plan. We understand that the County.of L6%,Angeles will be preparing a countywide Noise
Element as part of its General Plan update. Ther bre, the noise overlay map and noise policies
to be included in the County's °Area ;Plan will be limited to :noise sources and issues ,specific to
the Santa Clarita Valley. The work ,will consist of technical analysis, development of policy
language, and meeting attendance, as outlined in the attached proposal. References and:
background information for Mestre Greve were attached to the preliminary proposal dated
February 2, 2007:
Attachment 3 contains a proposal submitted by Karin. Pally Associates to assist the City in
updating the housing Element for its General Plan update. Also attached isa, copy of the State's
Housing Element Review Worksheet indicating the retluired components of housing elements,
which are addressed in the proposal. References and background information on Kann Pally
were attached to the preliminary proposal dated February 2, 2007. The Housing Element cost
estimate includes a draft and final element based on the. State requirements; however, extensive
editing that may be necessary due to comments from the State will be charged as an additional
item based on :time and materials.
Attachment 4 contains a proposal from Impact' Sciences, Inc. to complete an analysis of wager
issues for inclusion in the General Plan, Area Plan, and Environmental Impact Report. This
work is included as an optional item, at the discretion of the City and County.
As outlined in our preliminary proposal dated .February 2,, 2007, Lilbum Corporation will
contract directly with these sub -consultants to perform work' on the One Valley One Vision
project. Lilburn Corporation's policy is io add an overhead charge of 10 percent of the sub-
CORPORATION
ub-CORPORAION
Mr. Smisko and Mr. Glaser
May 29, 2007
Page 3
consultant contract amount to cover the costs of invoicing, quality control, contract
administration, coordination, and other project management activities.
Thank you for the opportunity to submit this proposal revision to provide staff with assistance on
completing this important project. We look forward to workingwith staffthroughout the process
to ensure successful completion of One Valley One Vision within the anticipated timeftme.
Sincerely,
Chary] "Cobbs
Vice President
Attachments:
1. Cost Summary Table
2, Mestre Greve Associates Proposal - Noise
I Karin Pally Associates l osal —Housing
4. impact Sciences Proposal -'Vater
><.!1.�+
Attachment
Mastro Orevi Assoctatea
February 28, 200
Ms. Molly Bogh
Ulburn Corporation
14115 Business Center Drive
San Bemardino, CA 92408
Subject: 'Proposal for Santa Clar to y'alle'y' Nolse` Element Update .
Dear Molly:
Mestre Greve Associates is pleased to submit this proposal to provide services to update the
Santa Clan 1 alley Noise Element. The :area encompasses the City of Santa Clarity and -
portions of the County of Los Angeles. "t'be Noise Element ;update will be part of the over"
Santa Clarity Valley General .flan ; update. W:p are proposing to prepare the Technical
Component of the Noise Element, and to provide support services for the actual preparation
of the Noise Element. The-foilowin8 scope of work is proposed..
Scope of Work
Task 1,1 Startup and Coorcitnation. The initial,ltick-off meeting will be held to assess
City and County staff concerns regarding community noise in the Santa Clarita Valley. This
meeting may also be used to define working relationships with the City and County. The
meeting will also be useful in identifying the location of major offending noise sources, the
location of noise sensitive areas, and the degree of severity of noise problems in the
community. The consultant will devote special research' into the type and frequency of noise
complaints received by the City. ; We .recognize that every community has a unique noise
environment. At this point preliminary noise goals for the City and County will be discussed.
'ask 1,2 -- Identify Noise Sources and Conduct Measurements. The most common
sources of noise in urban areas are transportation, related noise sources. These include
automobiles, trucks, and aircraft. Other noise sources in the area include railroads and theme
parks. The consultant team wall identify ooase sources that are of unique concern to the' study
area.
27812 Et La= Road • 'Laguna Niguel, CA 02677 +(94913494611 •tax t$49) US -0679
_..... .. - -
Santa Cla rita Vary Noir Element
l?a$e 2 of4_
Noise sensitive receptors trust be identified. As mandated by the State, noise ,sensitive
receptors include, but are not limited to, areas containing ;housing, schools, hospitals, test
homes, long-term medical .or mental care facilities, or any other land use areas deemed noise
sensitive by the local jurisdiction
.A noise measurement survey will be, conducted. At this time we are proposing to conduct
noise measurements at 20 sites. The findings in 'Cask 4.1 will be used in the site selection
process. Sites for noise measurements will. be selected in cooperation with the i ity and
County. The participation of staff will insure that the sites selected cover the full spectrum of
noise exposure in the study area.
Once the sites are selected, the noise measurements can be initiated. The equipment that will
be used by the consultant is the BrUel and Ktaer Model 2 1 noise monitor or equivalent's
equipment. The measurements will consist ofmeasurements pf the Leq (Equivalent Noise
Level), l max (maximum noise level) and Lmin (minimum noise level). Measurements will
be conducted for it minimum of 20 minutes ,per site. The primary sources of noise ath site
will be identified. 'r
Task 1.3 — Prepare Noise Contours. In this task, the noise environment in the study area is
presented in terms of noise contours for all of the major noise sources in the community. The
traffic noise levels will be developed with the Federal Highway Administration's "Highway
Traffic Noise Model." An existing set of contours along with a future set of noise contours
will be developed. The noise contours will be projected in the CNEL scale. The
accomplishment of this task is a critical point in the program.
Existing and future noise contours will be produced.Noise contours represent lines of equal
nirise exposure, just as the' ntaurlines on a,topographic n ap are lines of equal elevation.
The noise contours will include traffic and rallr&ai ' noise' sources. The noise contours
presented should be used as a guide of land use planning. :By 4,knowing the 'land use wvithirt
these cantouts, appropriate mitigation measures can be proposed which minimizes existing
impacts and ftttute incompatibilities.
We are proposing to provide the noise contour maps in ArcView format. ArcView format has
several advamages in that the maps can be printed as almost any scale. More importantly, the
computer format allows planners and .other !users to quickly lookup locations and determine
whether noise compatibility will occur with existing or proposed uses.`
Task 1A Prepare Technical Component. The work effort described' above will be
presented in a document that presents the existing and future noise contours. The document
will serve as the Technical Component of the Noise Element. The Technical Component will
present background information on noise, health effects of noise" methodologies, monitoring
results and data used to project noise contours as well as supporting information' for`policy
development,
am3eu prunarny at me C. EY Or NMta Uanta. The determination
relationships not only involves technical and health issues, l:
economic issues. Therefore, the development of policies and stat
define land use/noise compatibility, should be developed
the various concerns unique to the City. To this extent, review'.
will be made. An important policy to establish in the Noise E
community noiselland use compatibility tluv4gh noise eontrti3
I./IIYGV{l UV4WVVll AC)y'Ut
source can produce acid :noise compatibility through land use c
noise maker or the noise receiver bear the responsibility , ens'
Aller discussions with at stOf, ;proposals for new pollci
the x elati
and
a to
Mr
es
of
the
Dais
use compatibility matrix for use at the general plan, and i2) indoor and outdoor standards for
various types of projects fe.g.; residential,. Oommereial>' office) 40 be used !at the
implementation stage. A report will be prepared that makes reconlmendaiions for goof,
policies and action items.
Tasks 2.2 w Assist in Preparation of, Noise Element. The'Tecitnical Component and tate
policy recommendations will provide most of the information necessary, for the preparation of
the Noise element. We will assist fo the preparation of the Noise Element as needed.
Task 2.3 - Public Meetings. i"red Greve will auend public. hearings ,as requested by staff.
This proposal includes one planning Commission hearing ' and one .pity Cottricil beari4. -
Additional hearings can be accommodated on a time and maichils basis. The focus of this
task is to present the results, findings and updated .Noise Element to the appropriate parties.
The firm :has considerable experience dealing with community noise issues throughout
California and elsewhere. Fred Greve has been a guest lecturer :at the `University of
California, Irvine on noise , -and either environmental topics. la addition, ;he has given
numerous presentations to public committees and testified at many public .hearings. This
broad base of experience provides a strong background in dealing with the public on issues
related to noise.
Costs
The 'table 'below, Mows our cost Breakdown. We Wouuld prepare Noise Element '(both
components) for a total cost,not 46 exceed $27.M. Our hourly rates are shown in the table.
Santa C lartta:Wley.No ise Fkmient
'age 4 of 4
tanto Clarity Vallay
tWeise Etemem i/pdato
_
Category
. P -
A
SE E T2
T1
Hourly
$140
$95
$$0 $70 , $65
$65
Fbwd
Daily
$1.120
$760
$640 $660 i $520
$440
Cost Total
Gvel 1.0 Technical Component
1.1 Start-up
$ 1,120
1.2 `Nol" Measurements
2
5
$ 4,840
1.$� Eloise Contou is
2
1 S �' 0
$ 10,040
1.4 Tgcb nkat import
3
i
; 5 ' $;920
Auhttrtal
B :..
,0
0 18 5
#i ..
;;0 $ 2010
Laval 1'.0 11 Ppitay Oomponent ... .
2. t i � elbp Goais, itc.
2
$.. 2,240
2.2 Draft Noise Element..
1.6 ,
$ 1.680
2.3 Public Meetings
24
$ 2,800
Subtotal
6
0
0 0 0
0
0 $ 6,720
If you have any, questions or comments, please do not hesitate ;to call.
Sincerely,
Mestre Greve Amciates
Fred +Cxreve, P.E.
Principal
CITY OF SANTA CLARITA HOUSING ELEMENT
WORK PLAN AND COST ESTIMATE
March 1 k 001
TASK
NUMBER �
OF HOURS
RATE fit R
1 OUR '
ESTiMA,TED CAST
1, Meetings
htitiat Scoping Meeting and Site Visit
`' t60
900
2. Public Participation
Community Meeting
1 ^ '
160
1800
Public Nearing
t3
150
t
3. Document Review
Document Review and data specification
8
150'
1200
3sview past; performance (staff to provide
information on current programs and
performance
d
160
4. Data Collection
l s --phone interviews and
�" Neo
moetings with social service and other
agencies plus other research
i,6 °
150
2400
faroirina Use—review of projeptstatus,
funding sources, replacement costs
t6
160
2g00 ,
Other ri a -=dousing effordabii ty by We of
employment and income
8
150
1200
straints M Identify financiai system and
housing policy constraints
4
150
600
S. Dosis, Objectives, Policies, Programs
26
1603760
6. 0uantlfied Obj6o0vPs
g
f60
1 0
7. DocumentPreparationand revision
70
150
10,500'
TOTAL HOURS for Karin Patty
189
150
$29,850
8. Expenses: Travel, phonelfax, delivery,
copying, other
600
606
TOTAL COST
$ 30,450 `'
III. Sheat Inventory and Analysis (contln66d) (Sectlons t 5583(e)(3), 65583(c)(1) and 165583.2)
Sites inventory Analysis
Suitability and availability (GC 65583.2)
Environmental constraints (QC 65583.2(b)(4))
Planned water, sewer, and other dry utilitlas'supply (GC 65583.2(b)(5)}
Map of sites (QC 65583.2(b)(7))
Realistic capacity (QC 65583.2(c)(1 &2))
Zoning deemed appropriate for tower -Income households (GC 65583.2(c)(3))
Suitability and availability of non -vacant lands (QC 66583.2(g))
Sites with ming for a Variety of Housing Types (GC'65W(c)(1) and 65583.2(c)
Multifamily rental housing
Housing for agtfcutturat ernployses.
Emergency shelters and transitional housing ,
Factory -built housing and mobilehomes
Secondunits
IV. Constraints on Housing (`Section 65583(a)(4) and (5))
A t 2nMmmental Constraints (555831(e)(4)
I . Land -use controls (e,g., zoning -development standards, including parking, height
limits; growth controls, open space requirements)
2. Godes and enforcement (e;g., any local amendments to i18C, degree or type of
enforcement)
3. On/Off-aite improvements (e.g., curving requirements, street widths, circulation
Improvements)
4. Fees 8 exactions (permit and Impact fees & land dedication or other requirements imposed on
developers)
S. Processing and permit procedures (e.g., permit and approval process including
discretionary review procedures; description of permitted uses: design review, process;
planned development, processing times)
6. To housing for persons with disabilities (reasonable accommodation procedure, definition of
family, spacing, etc.)
7. Cather
3 of 5
IV. Cnstreints on. Housing (continued) $)(! )'and (6))
B.ongg ey mmentaf Constrai s
1. #availability of financing
2. Price of land
3. Cost of construction
V. Quantified Objectives (Section 0583(b)(t)}
List quantified objectives for the number of (rousing units (by income level) over the time frame of the element.
Very Low LOW Moderate Above -Moderate
A. Constructed
S. Rehabilitated
C. Corsserved/Preserved
V1. Other 'oplca
A. Efforts to achieve public participation of all economic segments of theCommunity in the
development, adoption and Implementation of the element (Section 65583(c)(6)' O))
0. Analysis of opportunities for energy conservation In residential development
(Section 65583(a)(7)?
C. Des rlption of means by which consister cy"will be achieved and maintained with
other jen#ral pian elements (Section 65883(c)(6)(0))
D, For. Coastal Zone localities, information regarding Construction, demolition and conversion
of mousing for lower and moderate income households within the coastal zone
(Section 65M(c) and (d))
E. Describe the amount and uses of morales in the todevelopm ant agency's L&M Fund
(Section 65583(c))
4ofS
5OfS
Provide adequate sites
1. Programs to provide capacity
to accommodate regional
need
2. Programs to provide axes W
accommodate all income
levels
3. Program for a varfety of
housing types {ciuding:
homeless shelters
transitional housing
farmworker housing
Assist in the development of
adequate housing to meet the
needs of low- and moderate -
income households ((c)(2))
1. Utilize Federal, State, and local
financing and subsidies
2. Provide regulatory
concessions and incentives
Andress governmental constraints
(t�5tr�(cJt�?1
i. Land -use controls
2. Building codes
3. Site improvements
4. Fees and exactions
S. Processing and permit
procedures
S. 7o housing for persons with
disabilities.
Conserve and improve the
condition of the existing affordable
housing stock (65583(c)(4))
Program to promote equal housing
opportunities (65563(c)(5)1 `
Preserve units at -&k
5OfS
Attichment 4,,
IMPACT' SCIENCIE$
03 Camudlo SS nos RoW, 5uita e{
C4=6110, cwwcRia 9301"
` de0wM (W5) {37•}900 PAX 4809 417.101
wwwSlnp»cacielrces.cum
March ill, M7
Revised
Second Revision
Ms�Mtl iJogb, oject i4ianager CammUn£ty Planning
I905 BUs ter;Drive
Batt Bernardino, � 924t'�
Regarding: limposal to Prepare a Background Report for Water Supplies/Services
for the 4r t* Valte} O to Viis£on Joint VaBeywide General Plan Planning
Mort
Dear Ms. Bogh
Is Sciences is pleased.to submit this letter proposal to provide services for the
One ``Valley One Vision Joint Valleywide General flan pia ening effort between rite
City of Santa C larita and the County of Los Angeles.
Itis our understanding that we have been requested to prepare a water services'
background status report assessing Valley water districts` (Newhall,' Santa'Clarita
Valencia and Waterworks #36) master plans, . inchtding Wateir supplies and
distribution both'for current and long-range scenarios, For this e#fortwe will utilize
existing water reports generated by water agencies and purveyors. Accordingly, we
expect that Land Uses pi+aped in the Geeteaa! Plato updafe ane generally in
cctnforman with erc£sting designations.
We suggest that the horizon year used in the Chic Valley/One Vision document be
period of the Urban Water Management Pian,
consistent with the 20, year planning
There is more of a possibility of speculative numerical estimates when a horizon
year projects too many years into the future. We understand thai'the background
rapport will be used in the preparation of the General Plan MR '
Impact Sciences will prepare a draft background report and needs study for team
review four weeks after signature of the project contract and Notice to Proceed.
Subsequently, Impact Sciences will submit a final report no later than two weeks
after receipt of all comments W the background report. Given the technicat nature of
water supply needs In the Santo Clarita 'Valley, Impact Sciences will also prepare the
Water Resources section of the IIIR.
The cost for this effort is S&t6,0wincluding six meetings. 'Ihe six meetings are .s
combination of meetings with staff and public heari* if more than six
public hearings are required, additional meetings Will be attended at a
time and inaterials basis. Additionally, twenty hours clave been allocated for
teleconferencing and project management duties associated with the project, If you
*FPtCSS IN S0N7NSNN CAtIFOR"NIA. SAY AREA AN* tACRAN.k NTG VAt.t.E:Y