HomeMy WebLinkAbout2007-03-27 - AGENDA REPORTS - LIGHT EMITTING DIODE CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
191MIZA:itIuMUS
Agenda Item: _4
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
March 27, 2007
L.E.D. (LIGHT EMITTING DIODE) REPLACEMENT PROGRAM
FOR TRAFFIC SIGNALS - AWARD CONTRACT
Public Works
RECOMMENDED ACTION
1. City Council accept the Southern California Edison Standard Performance Contract (SPC)
Grant Agreement in the amount of $39,704.50, and appropriate into expenditure Account
No. M0002001-8001, and increase estimated revenue for Miscellaneous Revenue Account
No. 001-6714 in the amount of $39,704.50.
2. Approve budget transfers from Operations and Maintenance accounts to the Capital
Improvement Project accounts as follows: Transfer $40,000 from Account No. 4384-8001 to
Account No. M002356-8001; transfer $60,000 from Account No. 4384-8064 to Account No.
M002356-8001; transfer $22,500 from Account No. 4331-8029 to Account No.
M002001-8001; transfer $29,000 from Account No. 4331-8001 to Account No.
M0002001-8001.
3. Approve the plans and specifications for the Light Emitting Diode (L.E.D.) Replacement
Program, Project No. M0002.
4. Award the contract to Metro Parking & Traffic Systems for $184,040.75.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
In 2002, the California Energy Commission adopted standards for vehicular traffic signal lamps
and modules, adding standards for pedestrian lamps in 2004. The State mandate now requires
that traffic signals statewide be energy efficient by utilizing L.E.D. technology.
This project is intended to replace and install incandescent traffic signal lamps with L.E.D.
technology throughout the City. This is the first year of the five-year program, which will replace
all signal lamps at the 167 traffic signals throughout the City. Originally, this project was funded
using Operations and Maintenance expenditure accounts, but due to the size of the project, a
Capital Project account number was assigned.
The existing incandescent traffic signal lamps within the City utilize 150 watts per lamp. Once
the incandescent lamps are replaced with L.E.D. technology, this wattage will be reduced to 10
watts per lamp, resulting in an average energy consumption reduction of 60 percent. In addition,
the energy consumption reduction will bring about a savings of approximately $30,000.00 in
utility costs, which in subsequent years, will be used to implement the second phase, which will
partially be covered through the CIP budget request for Fiscal Year 2007-2008. The energy
savings due to this program will be used to implement the program annually, until all of the
incandescent lamps have been replaced.
On February 22, 2007, the following bids were received for this project:
Comnanv
Amount
Location
Base
Alternate
Total
Metro Parking & Traffic Systems
$121,051.75
$62,989.00
$184,040.75
Van Nuys
CT & F Inc.
$190,093.27
$78,657.78
$268,751.05
Bell Gardens
Steiny & Company
$195,264.50
$77,474.00
$272,738.50
Baldwin Park
The lowest responsive bid was received by Metro Parking & Traffic Systems in the amount of
$184,040.75. After reviewing the bid summary, staff verified the apparent low bidder's
contractor's license, sureties, and project references. Based upon the review, staff recommends
awarding the contract to Metro Parking & Traffic Systems, the lowest responsive bidder, in the
amount of $184,040.75.
This project is based on the installation of L.E.D. lamps at 43 intersections, and consists of two
components: the base project, which covers installation and furnishing of L.E.D. lamps at 43
intersections, and the alternate bid, which will cover the furnishing and installation of L.E.D.
countdown pedestrian modules at these 43 intersections. The result from the bids yielded a low
bid of $121,051.75 for the base project, and $62,989.00 for the alternate. No contingency is
required for the project, since the project was bid on a per unit basis, and units may be removed
from the alternate amount if necessary.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The cost estimate for this project is $184,040.75 for Phase 1. All five phases of the project
combined will cost approximately $800,000.00. Funds for the project are available in several
Operations and Maintenance accounts, and the requested budget transfers will place the project
funds into the appropriate Capital Improvement Project account. Staff applied for a grant to
assist with the implementation of the project, and the City has been notified that a grant will fund
a portion of the project. This grant was provided by Southern California Edison in the amount of
$39,704.50.
ATTACHMENTS
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