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Home My WebLink About2007-11-13 - AGENDA REPORTS - LMD CAPITAL APPROPRIATIONS (2)Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Dennis Luppens DATE: November 13, 2007 SUBJECT: LANDSCAPE MAINTENANCE DISTRICTS (LMD) RESERVE FUND APPROPRIATION FOR CAPITAL REPAIR AND REPLACEMENT DEPARTMENT: Administrative Services RECOMMENDED ACTION City Council appropriate $952,400 from the Landscape Maintenance Districts (LMD) fund balance to the zone accounts listed on Attachment I to fund repair and replacement needs for various LMD zones. BACKGROUND Since the early 1970's, the LMDs .have provided specific landscaping benefits to enhance residential and commercial communities in Santa Clarita. Originally, the LMDs were administered by the County of Los Angeles and transferred to the City in 1997. Currently, the City administers 30 landscape zones. Each zone has a variety of assets which deteriorate over an identified life span, and the funds required to repair or replace these assets can be programmed over time in a reserve fund. A comprehensive reserve study of each zone was recently completed by Association Reserves, Inc. The reserve study had three objectives. First, through on-site inspection, to quantify and analyze the assets within each zone, and provide a 30 -year repair and replacement schedule. Second, to analyze each zone's fund balance and ensure sufficient funds exist to meet current asset repair and replacement needs. Finally, to create a 30 -year reserve fund schedule whereby a specific dollar amount is reserved annually to support future asset repair and replacement costs. Attachment II lists, by LMD Zone, the assets to be repaired and/or replaced for Fiscal Year 2007-2008. A'P'0 ED ALTERNATIVE ACTIONS Other direction as determined by the City Council. FISCAL IMPACT The total fiscal impact for FY 2007-08 is $952,400 to be appropriated from the LMD fund balance to the various zone accounts listed on Attachment I. There is no impact to the City's General Fund. ATTACHMENTS Attachment I - List of LMD Accounts Attachment II - Line Item Account of Assets to be Repaired or Replaced in FY 07-08 c O .L Q O L Q Q. 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N Co m N N N LN F- F- F- F- F- F- F- F- F- F -F- � F- FL � F- F- F- 611, O O O O. It N LO O I 69 I. • A 1 64 0 b 0 ►o r. In 00 0 0 Attachment 11 Annual LMD Reserve Replacement Program Zone and Item Detail Component Quantity Action Expense Zone 2 Price Costco Backflows 2 Replace $2,000 Controllers Rain Bird ESP Replace $3,000 'Zone 3 Sierra Heights Medians Backflow -Freeze Protection Blankets Zone 5 May Way Wrought Iron Fence Zone 6 Canyon Crest Backflow . Controller Zone 8 Friendly Valley Backflow Zone T-1 Area Wide Paseo Concrete Irritrol Bat. Controller Irritrol Controllers Replace Backflow Enclosure Irrigation .Enclosures Medians (Magic Mtn.) Medians Handrails. Repaint ,... Creekside Bridge (steel) McBean/Decoro Bridge (Steel) Zone T-2 Old Orchard I Pole Lights (Fixtures) Electrical Meters Pedestals Irrigation Controller Replace Wrought Iron Fence Repaint T-3 Valencia Hills Paseo Concrete Repair Brick Surfaces Irrigation Lines Stucco. Walls Gazebo. T-4 Valencia Meadows Irrigation Controllers Irrigation Enclosures Landscaping T-5 Valencia Glen Pole Lights Irrigation Controllers Wrought Iron Fence &IMULMD CouncM2007-2008%Reserve Study Appropriation12007 reserve budget Att II 10/15/20073:01 PM $5,000 350 LF Repair $3,200 3 Replace $1,800 $5,000 440 LF Repaint $3,000 $3,000 2 Replace $1,500 1 Replace $1,500 $3,000 1 Replace.. $1,000 $1,000 5,000 sq. ft. Repair $10,000 Rain Bird ESP Replace $8,000 Rain Master E-1 Replace $19,000 6 Replace $13,000 5 Replace $15,000 40,500 LF Refurbish (Ph1) $80,000 20,000 LF Refurbish (Ph1) $117,000 20,000 LF Repaint $20,000 4,000 GSF Repaint $10,000 4200 Repaint $8,000 $300,000 10 Partial Replace $4,000 2 Replace $2,000 Rain Bird ESP Replace $1,000 1,235 LF Repaint $8,000 $15,000 1,000 Repair $6,000 1,400 Repair $3,500 2 Acres Replace $11,500 1,200 LF Repaint $2,000 95 GSF Repaint $2,000 $25,000 Rain Master E-1 Replace $2,000 2 Replace $3,000 Partial 1 Acre Replace $5,000 $10,000 8 Partial Replace $4,000 Rain Bird ESP Replace $1,000 4,000 LF Repaint $3,500 Page 1 Attachment II Annual LMD Reserve Replacement Program Zone and Item Detail Component Quantity Action Expense Light Fixtures 10 Repaint .$1,000 Tunnel 1,100 GSF Repaint $1,000 Tunnel 350 GSF Walkway Resurface $2,000 Bridge.Concrete 2,000 Repaint $2,500 T-6 Valencia South Valley Wrought Iron Fence Tunnel Tunnel Walkway Wood/Steel Bridge Concrete R&R T-7 Valencia Central and North Valley Concrete Walks Asphalt Pole Lights Play Equipment Playground;Surface Controller Enclosures Metal Fence/Rail Basketball Court Bridge T8 -Valencia Summit Asphalt Backflow Devices Metal RaiVFencing Tunnel Plant Material from Freeze T9 -Tourney Road. Electrical Meters Irrigation Enclosures `T17 -Rainbow Glen Irrigation Enclosures T23-Mountainview Electrical Meters Picnic Tables Play Equipment Playground Surface Backflow Enclosure Controller Enclosures T2313 -Seco Villas, Irrigation Controllers Irrigation Enclosures T29 -American Beauty', Irrigation Controllers Irrigation Enclosures SAL MLMD CounoiR2007-20081Reserve Study Appropdation\=7 reserve budget Att II 10/15/20073:01 PM 900 LF 1,350 GSF 700 GSF 1,500 GSF 1,000 SF 1500 GSF 1,000 GSF 100 2 Sets 3,300 GSF 6 4,600 LF 1 court 1 Repaint Repaint Resurface/paint Resurface/Paint Replace/Repair Repair/R & R Resurface Partial Replace Refurbish Refurbish Refurbish Repaint Resurface/Paint Refurbish 15000 GSF . Seal/Repair 8 Backflows Replace 1,891 LF Repaint 2500 GSF Repaint Landscape 2 Replace 2 Replace 1 Replace 5 1 4 Assorted Pieces Numerous GSF 1 2 Replace Replace Replace/Refurbish Replace/Paint Replace Replace 2 Rain Bird ESP Replace 1 Replace Rain Bird ESP Replace 1 Replace $15,000 $7,450 $1,650 $4,050 $8,625 $3,225 $25,000 $1,000 $2,350 $10,150 $20,000 $13,000 $11,000 $40,000 $2,500 $80,500 $180,500 $8,500 $16,000 $18,000 $3,500 $22,000 $2,000 $1,500 $3,500 $1,500 $1,500 $8,000 $3,500 $35,000 $3,500 $1,000 $4,000 $55,000 $4,000 $2,000 $6,000 $1,500 $1,500 Page 2 T52- Stonecrest Replace plant material from freeze Backflow Replacements Monument,Sign Irrigation Enclosures Freeze Protection Blankets Irrigation Controllers S:XLMDILMD CounciA2007-20OMeserve Study Approprtatlont2007 reserve budget Aft ff 10/15/20073:01 PM Landscape. 3 Replace Refurbish 1 Replace 5 Add 5 Rain Master E-1 Replace $11,900 $4,500; $10,000 . $2,500 $4,000 $30,000 $62,900 $ 969,400.00 Page 3 Attachment II Annual LIVID Reserve Replacement Program Zone and Item Detail Component Quantity Action Expense $3,000 T42A-Circle J Asphalt 5,000 GSF Seal/Repair $4,000 Landscaping 32 acres Refurbish $20,000 Wrought Iron Fence/Gates 550 LF Repaint $6,000 $30,000 T42C=Circle J Wrought Iron Fence 155LF Repaint $2,000 $2,000 T46 -Northbridge Irrigation Pump 1 Replace $39,000 Irrigation Controllers 3 Calsense ET1 Replace $15,000 Irrigation Enclosures 5 Replace $8,000. Monument:Signs 2 Refurbish $6,000 Crete rail fence 200 LF _ Replace $12,000 Paseo Steel.Bridges 2 Repaint $10,000 $90,000 T47 -Northpark Monument Sign Upgrades 3,000 LF Replace $15,000 Irrigation Controllers 3 Replace $20,000 Irrigation Enclosure 5 Replace $5,000 Freeze Prgtection Blankets 10 Add $10,000 Light Fixtures 3 Replace $10,000 $60,000 T52- Stonecrest Replace plant material from freeze Backflow Replacements Monument,Sign Irrigation Enclosures Freeze Protection Blankets Irrigation Controllers S:XLMDILMD CounciA2007-20OMeserve Study Approprtatlont2007 reserve budget Aft ff 10/15/20073:01 PM Landscape. 3 Replace Refurbish 1 Replace 5 Add 5 Rain Master E-1 Replace $11,900 $4,500; $10,000 . $2,500 $4,000 $30,000 $62,900 $ 969,400.00 Page 3