HomeMy WebLinkAbout2007-01-09 - AGENDA REPORTS - LMD DBAA RESERVE STUDY (2)CONSENT CALENDAR
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SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
January 9, 2007
AWARD CONTRACT FOR BID NUMBER PS -06-07-23 FOR
RESERVE STUDY OF LANDSCAPE MAINTENANCE
DISTRICTS AND DRAINAGE BENEFIT ASSESSMENT AREAS
Administrative Services
RECOMMENDED ACTION
City Council award a contract to Association Reserves, Inc. to conduct a full reserve study of the
City's Landscape Maintenance Districts and Drainage Benefit Assessment Areas. Authorize City
Manager or designee to execute the contract or modify the award in the event that issues of
impossibility of performance arise, subject to City Attorney approval, for an amount not to
exceed $75,600, plus 5% contingency, for a total of $79,380.
Appropriate $79,380 from unallocated reserve funds 401 (LMD) and 352 (DBAA) to the
following accounts:
2950-8110 $ 67,725.00
22701-8110 $ 1,942.50
22702-8110 $ 1,945.50
2272-8110 $ 1,942.50
2273-8110 $ 1,942.50
2274-8110 $ 1,942.50
2275-8110 $ 1,942.50
BACKGROUND
The last full reserve study was conducted in 1999. Over the last seven years, LMD territory has
had significant growth, including the transfer of Northpark and Stonecrest from the County to
City LMD. Additionally, the DBAAs have never benefited from a full reserve study, and the
aging DBAA equipment should be analyzed for replacement.
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The purpose of this Reserve Study is to 1) provide the City's Landscape Maintenance Districts
(LMD) and Drainage Benefit Assessment Areas (DBAA) information on number, age, life, and
replacement value of capital assets in our LMD and DBAA districts and zones, and 2) provide
financial amortization data so that each year funds are saved for the eventual replacement of
these capital assets.
The Invitation to Bid was published three times, from November 1 to November 8, 2006, and
was conducted in compliance with the support of Santa Clarita Business program. Notifications
were sent to the Chamber of Commerce, VIA, and eight suppliers on file. Additionally, 29 firms
downloaded the bid package from the City's website. One supplier submitted a bid opened by
Purchasing on December 1, 2006, and the results of the bids are shown below.
Comnanv Location Bid Amount
Association Reserves Calabasas, CA $75,600
A staff review of the bid response determined Association Reserves was the lowest responsive
bid from a qualified firm, and the fees were appropiate for the level of work effort required.
ALTERNATIVE ACTIONS
1. Do not conduct the Reserve Study.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. Appropriate $79,380 from unallocated reserve funds
401 (LMD) and 352 (DBAA) to the accounts listed in the recommended action.