HomeMy WebLinkAbout2007-02-27 - AGENDA REPORTS - MUNICODE AMEND PURCHASING (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
February 27, 2007
AMEND MUNICIPAL CODE SECTION REGARDING
PURCHASING
Administrative Services
RECOMMENDED ACTION
City Council introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING
CHAPTER 3.12 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING
PURCHASING."
BACKGROUND
Staff periodically reviews the Municipal Code regarding Purchasing to ensure the Code reflects
effective policy and best practices. As a result, two changes are proposed. The first change
consists of minor rewording of two paragraphs. The second change deals with the processes for
handling unsuccessful or defective bid issues.
A review of two Municipal Code paragraphs dealing with the award of bids revealed the need to
amend the wording to reflect the standard practice of ensuring low bid awards met minimum
standards to protect the public agency. Those two standards are that the bid is responsive and
that the bidder is responsible. This code amendment will ensure responsiveness is included in
bid response reviews.
There have been recent occasions where, for one reason or another, staff have been unable to
select a successful bidder. Under the current Municipal Code provisions, the process must be
suspended pending a City Council rejection of the bids. The proposed change identifies specific
situations, such as when incomplete bids are received, to authorize the City Manager to reject all
bids and rebid or cancel the purchase when deemed to be in the best interest of the City. This
change would result in reduced procurement delays for time -sensitive projects.
Ordinance passed to
Second reading
ALTERNATIVE ACTIONS
1. Do not introduce ordinance or pass to second reading.
2. Other action as determined by Council.
FISCAL IMPACT
None.
ATTACHMENTS
Ordinance