HomeMy WebLinkAbout2007-03-13 - AGENDA REPORTS - MUNICODE AMEND PURCHASING (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 0107
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
March 13, 2007
Jon Bischetsrieder
AMEND MUNICIPAL CODE SECTION REGARDING
PURCHASING
Administrative Services
RECOMMENDED ACTION
City Council adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 3.12 OF THE
SANTA CLARITA MUNICIPAL CODE CONCERNING PURCHASING."
BACKGROUND
Staff periodically reviews the Municipal Code regarding Purchasing to ensure the Code reflects
effective policy and best practices. As a result, two changes are proposed. The first change
consists of minor rewording of two paragraphs. The second change deals with the processes for
handling unsuccessful or defective bid issues.
A review of two Municipal Code paragraphs dealing with the award of bids revealed the need to
amend the wording to reflect the standard practice of ensuring low bid awards met minimum
standards to protect the public agency. Those two standards are that the bid is responsive and the
bidder responsible. This code amendment will ensure responsiveness is included in bid response
reviews.
There have been recent occasions where, for one reason or another, staff has been unable to
select a successful bidder. Under the current Municipal Code provisions, the process must be
suspended pending a City Council rejection of the bids. The proposed change identifies specific
situations, such as when incomplete bids are received, to authorize the City Manager to reject all
bids and rebid or cancel the purchase when deemed to be in the best interest of the City. This
change would result in reduced procurement delays for time -sensitive projects.
Adopted:o►zt�a✓
ALTERNATIVE ACTIONS
Other action as determined by Council.
FISCAL IMPACT
None.
ATTACHMENTS
Ordinance