HomeMy WebLinkAbout2007-10-23 - AGENDA REPORTS - NPDES PERMIT CONTR AWARD (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
October 23, 2007
y
Robert Newman
AWARD CONTRACTS FOR REVIEW OF ENGINEERING
DOCUMENTS FOR NPDES PERMIT COMPLIANCE
Public Works
RECOMMENDED ACTION
City Council award contracts to California Watershed Engineering (CWE) and AEI-CASC
Engineering for the professional review of Urban Storm Water Mitigation Plans and Storm
Water Pollution Prevention Plans for an initial term of three years with an option of two
annual renewals in an amount not to exceed $85,000 per year, plus the cost of Consumer
Price Index increases, from Account No. 14600-5161.002, for a total of $255,000 for the
three-year term.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the awards in the event that issues of impossibility of performance arise and execute
renewals in accordance with the terms of the contract, subject to City Attorney approval.
BACKGROUND
The municipal National Pollutant Discharge Elimination System (NPDES) Permit requires
developers of certain developments/redevelopments to prepare engineering documents to prevent
potential pollutants from entering the storm drain system. This regulation is met by requiring
engineering documents such as the Urban Storm Water Mitigation Plan (USMP) and Storm
Water Pollution Prevention Plan (SWPPP) for these developments. City staff requires the
services of a qualified professional consultant to review these documents. Developers pay review
fees to offset the costs.
Staff went out to bid for this service under the Requests for Proposals (RFP) process.
Engineering firms registered on an interest list, firms known by staff who conduct these services,
and local engineering firms were invited to bid as part of this process. A total of 99 firms
downloaded the RFP from the City website and staff received a total of seven proposals (list
attached). The proposals were reviewed and evaluated based upon a list of standardized criteria.
The top two firms that received the highest marks were interviewed by the evaluation team.
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Based on the evaluation criteria and their performance in their interviews, staff recommends the
following two firms, CWE and AEI-CASC Engineering be awarded contracts to provide timely
report review services, field inspections, provide NPDES training, and other duties as anticipated
in the next NPDES permit process. Depending on the complexity of the projects and/or to avoid
any conflict of interest, City staff will have the flexibility to assign projects best suited to each
firm.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure have been budgeted in Account No. 14600-5161.002 for Fiscal
Year 2007/08.
ATTACHMENTS
Exhibit "A" - List of Proposers
Exhihit "A"
RFP # ES -07-08-12
PROFESSIONAL REVIEW OF SUBMITTED SWPPPS AND USMPS
Company
California Watershed Engineering
AEI-CASC Engineering
R.T. Frankian & Associates
Willdan
Penfield & Smith
William Rose & Associates
Graber & Associates
Corporate Office
Fullerton, California
Burbank, California
Burbank, California
Ventura, California
Santa Barbara, California
Santa Clarita, California
Northridge, California