HomeMy WebLinkAbout2007-09-11 - AGENDA REPORTS - OSPD FIN ACCOUNTABILITY (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: _ZZ_
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
September 11, 2007
WrON/pRi 19
Darren HemAndez
OPEN SPACE PRESERVATON DISTRICT - FINANCIAL
ACCOUNTABILITY AND AUDIT PANEL VACANCIES
Administrative Services
RECOMMENDED ACTION
City Council approve a process and timeline to recruit and select City residents to fill the
vacancies on the Open Space Preservation District Financial Accountability and Audit Panel.
BACKGROUND
On July 17, 2007, the Open Space Preservation District (OSPD) was officially formed by the
City Council. Pursuant to Resolution 07-31 (attached), adopted by the City Council on May 22,
2007, a Citizen's Financial Accountability and Audit Panel ("Panel') is to be formed. The Panel
will be comprised of five (5) members who must be residents of the City of Santa Clarita. Each
City Councilmember will nominate one (1) Panel member and the Panel member's term is to be
concurrent with the term of the nominating Councilmember. The Panel will:
a. Review and approve the annual work program to ensure land acquisition priorities are
adhered to.
b. Review the accounting of the funds generated by the Preservation District.
c. Work in conjunction with the City's independent auditor to ensure that the Preservation
District funds were spent properly and that good fiscal management of the funds is
occurring.
d. Make determinations as to whether the proposed expenditures are consistent with the
criteria and the requirements established in the Engineer's Report.
e. Prepare an annual written report for the public, summarizing items a — d above.
The Panel will not be responsible for the selection of land to be acquired by the City; rather,
prospective land acquisition is the responsibility and authority of the City Council. Additional
responsibilities, duties, and guidelines of the Panel will be outlined and formally approved in the
Panel's Bylaws.
On Tuesday, September 4, 2007, the Council Ad Hoc Committee for Open Space met and
approved the following recommended timeline and process:
September I 1 Council Meeting Council approves recruitment process and timeline.
September 12
City Clerk posts and publishes Notice of Vacancies.
Prospective candidates may pick up an application in
the City Clerk's Office or via the City's website.
Notice is published twice and posted in the Clerk's
Office, the SCV Libraries, and the SCV Sheriff's
station.
September 12 — October 26
City Clerk receives applications.
October 29 — November 23
City Councilmembers review applications, and
conduct interviews at each Councilmember's
discretion.
November 27 Council Meeting
Each Councilmember will submit nomination for
ratification by the entire City Council.
Staff estimates the first Financial Accountability and Audit Panel meeting will be held in January
2008. At this meeting, the City Clerk will administer the oath of office, the newly appointed
panel will establish a regular meeting date and time, be given presentations on 1) the Brown Act
and Panel Bylaws, 2) District boundaries and properties, 3) Engineer's Report, 4) duties of the
Panel, and 5) 2007-08 Work Program, and receive comments from the public on matters not on
the agenda.
ALTERNATIVE ACTIONS
Other alternative actions identified by the City Council.
FISCAL IMPACT
The cost of publishing the Notice of Vacancies, estimated at $275, will be paid from the City
Clerk Advertising Account 12300-5161.004.
ATTACHMENTS
Notice of Vacancies
CITY OF SANTA CLARITA
NOTICE OF FINANCIAL ACCOUNTABILITY AND AUDIT PANEL
VACANCIES FOR THE OPEN SPACE PRESERVATION DISTRICT
NOTICE IS HEREBY GIVEN that the City Council of the City of Santa Clarita
encourages residents to apply for a position on the Financial Accountability and Audit
Panel. In addition to completing the application, applicants must also submit three letters
of recommendation with their application.
Applicants must be 18 years or older and must maintain their principal residence in the
City of Santa Clarita during their term of office. Residents may obtain applications or
further information from the City Clerk's Office by calling (661) 255-4391 or on the
City's website, www.santa-clarita.com. The deadline for submitting an application to the
City Clerk's Office is 5:00 p.m., Friday, October 26, 2007.
Dated: September 12, 2007
Sharon L. Dawson, CMC
City Clerk
Publish Dates: September 19 & 22, 2007