HomeMy WebLinkAbout2007-05-22 - AGENDA REPORTS - SLURRY SEAL CONTR M0052 (2)CONSENT CALENDAR
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
Curtis Nay
City Manager Approval:
Item to be presented by:
DATE: May 22, 2007
SUBJECT: 2006-2007 ANNUAL OVERLAY AND SLURRY SEAL
PROGRAM, PROJECT NO. M0052 - AWARD CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
RECOMMENDED ACTION
1. City Council approve the plans and specifications; and award the construction contract for the
2006-2007 Annual Overlay and Slurry Seal Program, Project No. M0052, to Excel Paving
Company in the amount of $5,252,637.00, and authorize a 10 percent contingency in the
amount of $525,264.00;
2. Approve the expenditure of $85,883.00 from Account No. M0052001-8001 for construction
management services;
3. Approve the transfer of $500,000.00 from the 2005-2006 Overlay Program Account No.
M0046001-8001 to the 2006-2007 Overlay Program Account No. M0052001-8001; and
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The Annual Overlay and Slurry Seal project is an integral part of the City's pavement
management program. Each year, streets are evaluated and identified for the need for asphalt
overlay and slurry seal maintenance treatments. The overlay portion of the project will resurface
streets in various areas of the City (see attached list of streets). This will provide a smoother ride
for traffic, enhance the appearance of the roadway and surrounding area, and extend the life of
the roadway.
APP'0 !all
Slung seal involves the surface preparation and application of emulsion slurry seal to seal cracks,
enhance skid -resistance properties, and also increase pavement life. The streets to be included in
this program are located throughout the City.
To ensure efficient and proper procedures in construction and material testing, a part-time
inspector may from time to time need to be assigned to the project. Costs for construction
inspection services and material testing were anticipated and identified in the original budget.
Pavement Engineering, Inc. has extensive experience in construction management and
inspection. Pavement Engineering, Inc. will be responsible for the material testing and part time
inspection of the project. Construction is estimated to be complete in 75 working days from the
start of the project.
Staff recommends adding construction inspection and material testing services for this project to
the contract with Pavement Engineering, Inc. in an amount of $85,883.00.
Staff has identified savings from the Fiscal Year 2005-2006 Annual Overlay and Slurry Seal
Project Account No. M0046001 in the amount of $500,000.00, and requests that these funds are
transferred to the 2006-2007 Annual Overlay and Slurry Seal Project Account No. M0052001.
On May 9, 2007, the City's Purchasing Division received the following bids for the project:
Company
Excel Paving Company
Sully -Miller Contracting
Security Paving Company
Granite Construction Co.
Location
Long Beach, Ca
Anaheim, CA
Sun Valley, CA
Watsonville, CA
Bid Amount
$5,252,637.00
$5978%406.41
$5,537,634.10
$6,304,015.00
The Engineer's Estimate for the construction of this project is $6.1 million. The lowest bid was
submitted by Excel paving Company in the amount of $5,252,637.00. After reviewing the bid
summary, staff verified the apparent low bidder's contractor's license, surety companies, and
project references. Based on the investigation, staff recommends awarding the construction
contract to Excel Paving Company, Inc., the lowest responsive bidder, in the amount of
$5,252,637.00.
As part of the annual street maintenance project, the City also updates the Pavement
Management System (PMS) with any additional streets that need to be added to show the
increase in maintained lane miles within the City.
Streets accepted by the City in 2007 have added 42 lane miles to the system. The City is now
responsible for the maintenance of a total of 933 lane miles.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The following funds are currently available in the following accounts:
General Fund
M0052001-8001
$4,5009000.00
Gas Tax
M0052201-8001
$1,050,000.00
Prop. C
M0052205-8001
$500,000.00
Developer Fund
M0052455-8001
$950,000.00
TOTAL
$7,000,000.00
Staff recommends the additional requested transfer of $500,000.00 from Account No.
M0046001-8001 to Account No. M0052001-8001. This will increase the total available project
budget to $7,500,000.00, which will adequately provide for anticipated project costs, including
construction, inspection, testing, and labor compliance costs.
ATTACHMENTS
Overlay - List of Streets
City of Santa Clarita
Annual Street Resurfacing Program
FY 06-07 Annual Street Resurfacing Project
Rubberized Asphalt
Street List
Overlay Streets
Street Name Limits
Avenue Tibbits Newhall Ranch Road to End
Arroyo Park Drive
Cortina Drive to McBean Parkway
Del Monte Drive/El Paseo
McBean Parkway/Bl Paseo to Del Monte/El Paseo
Rainbow Glen Drive
Soledad Canyon Road to Gilbert Drive
Shangri-La Drive
Soledad Canyon Road to Nathan Hill Road
Sand Canyon Road
Soledad Canyon Road to Placerita Canyon Road
Wiley Canyon Road
Orchard Village Road to Via Pacifica
8ffi Street
Parkview Drive to Cross Street
Parkview Drive 8 h Street to End