HomeMy WebLinkAbout2007-10-30 - AGENDA REPORTS - VEHICLES PURCHASE CONTR (2)Agenda Item:
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CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City g Approval:
Manager A roval: c—/�-�/� ✓��� ' ..,
Item to be presented by: Jon Bischetsrieder
DATE: October 30, 2007
SUBJECT: AWARD CONTRACT FOR THE PURCHASE OF VEHICLES
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council:
1) Award a contract to Wondries Ford for the purchase of ten light-duty trucks, in
an amount not to exceed $240,600, and authorize the City Manager or designee to modify the
award in the event other issues of impossibility of performance arise, subject to City Attorney
approval.
2) Increase estimated expenditures in account #12103-5201.003 (Vehicle Replacement Fund)
by $42,850, and decrease estimated expenditures in account #14603-5201.003 (AQMD Fund)
by $42,850.
BACKGROUND
During the FY 07/08 budget process, the City Council approved the purchase of ten light-duty
trucks.
The Invitation to Bid was published three times, from July 29 to August 5, 2007, and was
conducted in compliance with the Support of Santa Clarita Businesses program. Notifications
were sent to the Chamber of Commerce, Valley Industrial Association, and 52 suppliers on file.
The bid package was hand -delivered to the local dealers. Additionally, 34 dealers downloaded
the bid package from the City's website. The following bid responses were opened by
Purchasing on August 28, 2007:
UP P .
lt"I'
Vendor
Location
Bid
Wondries Ford
Alhambra, CA
$238,384.90
Raceway Ford
Riverside, CA
$241,427.88
HW Hunter Dodge
Lancaster, CA
$257,210.73
Lake Chevrolet
Lake Elsinore, CA
$273,007.59
Paradise Chevrolet
Ventura, CA
No Bid
The bid submission from Wondries Ford met all essential bid requirements and is determined to
be the lowest responsible, responsive bidder.
ALTERNATIVE ACTIONS
Other action as determined by City Council.
FISCAL IMPACT
FY 08 funds for purchase of the ten light-duty trucks are available in the following accounts:
#12103-5201.003 in the amount of $169,024, #14500-5201.003 in the amount of $24,570,
#14504-5201.003 in the amount of $22,729, and #14600-5201.003 in the amount of $24,277.