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HomeMy WebLinkAbout2007-06-12 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 12, 2007 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION'- Ferry CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY None PRESENTATIONS TO THE CITY None PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES May 22, 2007 - special and regular City Council meetings May 30, 2007 - special joint City Council/College Board of Trustees meeting CONVENE SANTA CLARITA REDEVELOPMENT AGENCY JOINT CITY COUNCIUREDEVELOPMENT AGENCY MEETING CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES — May 22, 2007 meeting CONSENT CALENDAR L SCRDA 1. FISCAL YEAR 2007.2008 ANNUAL OPERATING BUDGET AND FIVE- YEAR CAPITAL IMPROVMENT PROGRAM- The annual budget process began January 2007. Study Sessions were held with the City Council on February 6 and May 8, 2007. The proposed balanced budget was presented to the City Council and a Public Hearing was held on May 22, 2007. RECOMMENDED ACTION: City Council: Adopt Resolution Making the Appropriations in the Amount Budgeted for Fiscal Year 2007-2008; Adopt Resolution Adopting the Five -Year Capital Improvement Program; Adopt Resolution Setting the Appropriations Limit for Fiscal Year 2007-2008; Adopt Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to Health & Safety Codes; Adopt Resolution Approving the Loan of $1 million, from the General Fund to the Santa Clarita Redevelopment Agency (RDA); Adopt Resolution Amending the Position Classification Plan; and Approve the Adjustments to the 2006-2007 Budget submitted on Exhibit A and Exhibit B. Redevelopment Agency: Adopt a Resolution making the Appropriations in the Amount Budgeted for Fiscal Year 2007-2008; and Adopt a Resolution Accepting a loan of $1 million, from the City of Santa Clarita General Fund, and approve Promissory Note to the City of Santa Clarita as submitted in Exhibit C. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY CONTINUE CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. FIRST READING OF AN ORDINANCE DESCRIBING THE REDEVELOPMENT AGENCY'S PROGRAM TO COMPLY WITH SENATE BILL S3 - First reading of an ordinance describing the Redevelopment Agency's state mandated program to acquire real property for the Newhall Redevelopment Project Area. RECOMMENDED ACTION: Conduct first reading and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, CONTAINING A DESCRIPTION OF THE SANTA CLARITA REDEVELOPMENT AGENCY'S PROGRAM TO ACQUIRE REAL PROPERTY BY EMINENT DOMAIN FOR THE NEWHALL REDEVELOPMENT PROJECT AREA." 4 4. AWARD CONTRACT TO LILBURN CORPORATION FOR THE PREPARATION OF THE JOINT VALLEYWIDE GENERAL PLAN (ONE VALLEY ONE VISION) In order to complete the OVOV General Plan document, staff will require additional services from Lilburn`Corporation and its subconsultants for the second phase of the general plan document preparation. RECOMMENDED ACTION: Award the contract to Lilburn Corporation in the amount not to exceed $231,083 for the preparation of the City of Santa Clarita and County of Los Angeles One Valley One Vision, Joint Valleywide General Plan. Authorize the City Manager, or his designee, to execute all documents subject to City Attorney approval. 5. TEMPORARY FIRE STATION 132, PROJECT NO. F3013 - PROJECT ACCEPTANCE - Temporary Fire Station No. 132 is a facility which serves as a fire communications center as well as residential and office space for staff. This fire station will serve the Sand Canyon vicinity. RECOMMENDED ACTION: Accept the construction of Temporary Fire Station 132, Project No. F3013, completed as a joint effort by C.A. Rasmussen, Inc. and Bottenfield Construction, Inc.; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided that no stop notices have been filed, as provided by law. 6. CITY HALL PUBLIC AREA IMPROVEMENTS, PROJECT NUMBER NO. F1011 - AWARD THE DESIGN CONTRACT FOR THE SANTA CLARITA ACTIVITIES CENTER'S MEZZANINE AND GROUND FLOOR OFFICES BELOW THE MEZZANINE - This project is the design phase for the tenant improvements at the Santa Clarita Activities Center to create more work space for City staff at City Hall by moving Community Services Division and the Recreation Division staff from City Hall to the Activities Center. RECOMMENDED ACTION: Award a contract for the first phase of the City Hall Public Area Improvements, Project No. F1011, to RTK Architects, Inc. for architectural design services for the Santa Clarita Activities Center's Mezzanine and Ground Floor Offices below the Mezzanine tenant improvements in the amount of $89,500.00, and authorize a 10 percent contingency in the amount of $8,950.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. 8TH STREET AND PARKVIEW DRIVE DRAINAGE IWROVEMENT, PROJECT NO. S2043 - APPROVE THE PLANS AND SPECIFICATIONS AND AWARD THE CONSTRUCTION CONTRACT - This project will correct the problem of stagnant water near the intersection of 8th Street and Parkview Drive in the Newhall area. RECOMMENDED ACTION: Approve the plans and specifications and award the construction contract for the 8th Street and Parkview Drive Drainage Improvement, Project No. S2043, to R.C. Becker and Son, Inc. in the amount of $193,969.45, and authorize a 15 percent contingency in the amount of $29,095.42; authorize $20,000 for construction management support for labor compliance and materials testing and inspection services; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. 2006-2007 BRIDGE MAINTENANCE PROGRAM, PROJECT NO. S0030. APPROVE 0030- APPROVE THE PLANS AND SPECIFICATIONS AND AWARD THE CONSTRUCTION CONTRACT- The Bridge Maintenance Program will improve various bridges throughout the City by repairing and sealing surface cracks in the concrete bridge deck and repairing other maintenance items. Maintenance of the bridges will enhance the appearance of the area and extend the economic life of the bridge. RECOMMENDED ACTION: Approve the plans and specifications and award the construction contract for the 2006-2007 Bridge Maintenance Program, Project No. S0030, to Abbot Contracting and Engineering, Inc. in the amount of $297,527.00, and authorize a 15 percent contingency in the amount of $44,629.05; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. AWARD AIR CONDITIONING PACKAGE UNIT REPLACEMENT CONTRACT - The City Hall building uses three 40 -ton package air conditioning units and two 30 -ton package air conditioning units to cool the working space of 200 City employees. This air conditioning equipment, originally installed in 1986, is now over 20 years old. Although this equipment has been properly maintained, it is now experiencing more and more service calls because the equipment has outlived its service life and is starting to experience major component failure. RECOMMENDED ACTION: Award the Air Conditioning Package Unit Replacement, Project No. F1014, to JCT Mechanical, Inc., in the amount of $289,818.00, plus a 10 percent contingency of $28,982.00, for an overall price not to exceed $318,800.00; authorize a contract with Padilla and Associates in the amount of $2,350.00 to monitor the Labor Compliance Program; authorize the transfer of $140,000.00 from Account No. 4804-8640 to CIP Account No. F1014001-8001; appropriate $260,000.00 from the Public Facilities Replacement Account No. into CIP Account No. F1014604-8001, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. LYONS AVENUE AT WAYMAN STREET MEDIAN AND SIGNAL MODIFICATION PROJECT, PROJECT NO. C0027 - AWARD CONTRACT - This project will improve traffic flow and safety in the area of Lyons Avenue, west of Wayman Street. RECOMMENDED ACTION: Award the contract for Lyons Avenue at Wayman Street Median and Signal Modification, Project No. C0027, to Berry General Engineering Contractors, Inc., in the amount of $178,000.00; authorize the transfer of $93,900.00 from Account No. C0026001-8001 and 35,000.00 from Account No. F1012001-8001 to Account No. C0027001-8001; and authorize the City Manager or designee to execute all contract documents, subject to City Attorney approval. 11. ENGINEERING AND TRAFFIC SURVEY STUDY FOR NEWHALL RANCH ROAD - Establish speed limits for the newly constructed portion of Newhall Ranch Road, between Rye Canyon Road and Vanderbilt Way. RECOMMENDED ACTION: Certify the May 23, 2007 Engineering and Traffic Survey (Study); adopt a resolution establishing new speed limits on Newhall Ranch Road between Rye Canyon Road and Vanderbilt Way; direct staff to implement the necessary signage changes brought about by adopting this study; and request Sheriffs Department to continue the radar enforcement program on City streets and highways covered in this Study as soon as the signage changes are made. 12. VIDEO DETECTION REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS - AWARD CONTRACT - This program is intended to replace the existing video detection systems that have surpassed their service -life expectancies. RECOMMENDED ACTION: Award the contract to Iteris Inc. in the amount of $67,656.25; Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. SUMMARY VACATION OF AN UNUSED 40 -FOOT WIDE ROAD RIGHT-OF- WAY ADJACENT TO BOUQUET CANYON ROAD - Ruth Camargo, the property owner, is making a second request to vacate the unused 40 -foot wide right-of-way within her property (Assessor Parcel No. 2812-008-021) and adjacent to Bouquet Canyon Road. RECOMMENDED ACTION: Adopt a resolution summarily, vacating the unused 40 -foot wide right-of-way for road purposes, originally dedicated to the County of Los Angeles by deed recorded October 23, 1922, in Book 1256 of Official Records, Page 308, within Assessor Parcel No. 2812-008-021 and adjacent to Bouquet Canyon Road; and direct the City Clerk to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. 14. CITY OF SANTA CLARITA AND CASTAIC LAKE WATER AGENCY (CLWA) MEMORANDUM OF UNDERSTANDING (MOU) FOR GROUNDWATER PRODUCTION RESTORATION AND TRANSMISSION MAINS PROJECT- Castaic Lake Water Agency proposes to install underground pipelines under South Fork Trail from McBean Parkway east to Valencia Boulevard, and from Magic Mountain Parkway south for approximately one mile. CLWA is requesting permanent easements ranging from 16' to 20' across City property to accomplish the project. The City will grant easements for portions of the South Fork Trail to be dedicated to the City by Newhall Land to complete the pipeline project. RECOMMENDED ACTION: Approve the Memorandum of Understanding (MOU), and authorize the City Manager, or his designee, to sign the MOU. Approve the easements for the Castaic Lake Water Agency (CLWA) "Ground Water Production Restoration and Transmission Mains Project," and authorize the City Manager, or his designee, to sign all required documents needed to provide easements on City lands, subject to City Attorney approval. 15. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS: Consideration of Resolutions of Intention to levy fees and preliminarily approve the Engineers' Reports which detail the annual levy of assessments for the specified districts and the zones within those districts for Fiscal Year 2007/08. RECOMMENDED ACTION: Adopt the Resolutions of Intention for the annual levy of assessments for the following special districts: Drainage Benefit Assessment Area Nos. 3, 6, 18, 19, 20, and 22; Landscape Maintenance District Nos. 1, Tl, T1A and A2; Streetlight Maintenance District No. 1; and Golden Valley Ranch Open Space Maintenance District, and preliminarily approve the Assessment Engineers' Reports for the same districts as required by California State Law. 16. CHECK REGISTER NOS. 20 AND 21- Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 20 and 21. PUBLIC HEARINGS 17. MASTER CASE 04-325 - HENRY MAYO NEWHALL MEMORIAL HOSPITAL MASTER PLAN A Master Plan and Conditional Use Permit are requested for the approval of a series of improvements on the HMNMH campus. The applicant, Henry Mayo Newhall Memorial Hospital and G&L Realty, propose a master plan to guide future development of the campus facilities. Approval of Master Plan 04-022 would allow the construction of the following facilities: one six -level inpatient building (five levels above ground); three three- story medical office buildings; four multi-level parking structures; reconfiguration of existing hospital space for 20 intensive care unit beds; the demolition of the 8,000 square -foot Foundation building; construction of a central plant facility and two helipads; and the removal of surface parking. A Conditional Use Permit is requested to allow specific buildings and parking structures to exceed 35 feet in height. A Development Agreement is also requested by the applicant. RECOMMENDED ACTION: (1) Open public hearing, receive staff presentation, applicant presentation, and public testimony, (2) provide direction to staff regarding various aspects of the proposal, and (3) continue the public hearing to the June 26, 2007 City Council meeting. 18. ENTERPRISE ZONE - ENVIRONMENTAL IMPACT REPORT (EIR)) - The Enterprise Zone Program is a long-term (15 -year) partnership between local governments and private companies to generate new private sector investment and growth. The State of California provides performance-based tax credits and incentives to Enterprise Zone businesses which revitalize deteriorated areas, hire local residents in private sector jobs, and retain, and expand new businesses that participate in the objectives of the Enterprise Zone. On December 15, 2006, the City received direction from the State of California Housing and Community Development Department (HCD) to conduct and complete the Environmental Impact Report (EIR) as a condition to receive final designation of the Enterprise Zone. RECOMMENDED ACTION: Hold public hearing and adopt a resolution to certify the Final Environmental Impact Report (EIR) State Clearinghouse Number 2006071050 for the Santa Clarita Enterprise Zone. NEW BUSINESS 19. CITY COUNCIL SUBCOMMITTEE ON PUBLIC SAFETY ISSUES- During the May 22, 2007 City Council Meeting, Council Member Tim Ben Boydston requested that the City Manager agendize a discussion regarding the possible creation of a public safety subcommittee. RECOMMENDED ACTION: Discuss the possibility of forming a standing City Council subcommittee for the purpose of considering issues related to public safety and provide direction. ADJOURNMENT FUTURE MEETINGS The next regular, meeting of the City Council will be held Tuesday, June 26, 2007 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 10 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 7, 2007, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 11