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HomeMy WebLinkAbout2007-07-10 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, July 10, 2007 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 Teleconference Sheraton Needham Hotel 100 Cabot Street Needham, MA 02494 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 2554391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Visions in Progress Youth Advisory Committee - Youth In Government Program Valencia High School Girls Softball CIF -Southern Section Champions PRESENTATIONS TO THE CITY None PUBLIC PARTICIPATION City Hall Teleconference Location This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES June 26, 2007 - special and regular City Council meetings CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. LEGISLATION - H.R. 1835/ S. 1053 (Rim of the Valley Corridor Study Act), SCA 12 (Local government: property -related fees), SB 286 (Transportation bonds: implementation), and funding for the C-17 program. RECOMMENDED ACTION: Review legislative bills and direct staff to send letters of support for the following bills: H.R. 1835/ S. 1053 (Rim of the Valley Corridor Study Act), SCA 12 (Local government: property -related fees), SB 286 (Transportation bonds: implementation), and support the City of Long Beach in efforts to encourage Congress to continue funding the C-17 program. 3. SB 1028 STATE AIR RESOURCES BOARD: REGULATIONS: AMBIENT AIR QUALITY STANDARDS: VEHICLES -This bill requires the California Air Resources Board (CARB) to adopt and enforce every feasible rule and regulation to meet air quality standards. RECOMMENDED ACTION: Support SB 1028 (State Air Resources Board: regulations: ambient air quality standards: vehicles). 4. DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - The League of California Cities 2007 Annual Conference will be held September 5-8 in Sacramento. The City Council must designate a voting delegate and up to two alternates in order to vote at the Annual Business Meeting as part of this conference. RECOMMENDED ACTION: Designate Mayor McLean as the voting delegate, and Mayor Pro -Tem Kellar and Councilmember Weste as alternates for the 2007 League of California Cities Annual Conference. 5. RESOLUTION TO APPLY FOR AND ACCEPT HOME FUNDS - For the last five years, the City has successfully operated a down payment assistance program for low- and moderate -income first-time homebuyers. A City Council resolution is required to apply for new State HOME funds to continue the program. RECOMMENDED ACTION: Adopt resolution supporting the City's application for HOME funds in the amount of $800,000, and authorize the City Manager or designee to execute any contracts, change orders, or amendments arising out of this program, subject to City Attorney approval. 4 6. AWARD CONTRACT TO IMPACT SCIENCES FOR THE PREPARATION OF THE JOINT VALLEYWIDE GENERAL PLAN (ONE VALLEY ONE VISION) ENVIRONMENTAL IMPACT REPORT (EIR) - Request to award Impact Sciences a contract for the preparation of an Environmental Impact Report for the One Valley One Vision, Joint Valleywide General Plan. RECOMMENDED ACTION: Award the contract to Impact Sciences in the amount not to exceed $446,842.00 for the preparation of the City of Santa Clarita and County of Los Angeles One Valley One Vision, Joint Valleywide General Plan Environmental Impact Report (EIR). Authorize the City Manager, or designee, to execute all documents subject to City Attorney approval. 7. AWARD CONTRACT TO INSTALL EMISSION FILTERS ON THE CITY'S DIESEL FLEET - On June 24, 2006, the California Air Resources Board (CARB) adopted the "Fleet Rule for Public Agencies and Utilities," which regulates the particulate matter emissions from on -road, heavy-duty, diesel -fueled engines. This new regulation requires the City of Santa Clarita to retrofit 20 percent of their heavy-duty, diesel fleet with particulate filters by December 31, 2007, 60 percent by December 31, 2009, and 100 percent by December 31, 2011. RECOMMENDED ACTION: Award the contract and approve specifications for the installation of emission filters on the City's heavy-duty diesel fleet to Custom Turbo Rebuilding in the amount of $122,013.70, plus a 10 percent contingency of $12,201.13, for a total of $134,214.83; appropriate $34,215.00 from AB 2766 Air Quality Improvement Fund Balance to Account No. 14603-5161.001. The amount of $100,000.00 is available in Account No. 14503-5161.001 Fiscal Year 2007-08 budget; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. DEVELOPMENT ONE-STOP AT CITY HALL, PROJECT NO. F1013 - AWARD DESIGN CONTRACT - This project is the design phase of Santa Clarita City Hall's first floor remodel. The objective for the remodel is to create a Development One -Stop service location on the first floor where the community will be able to obtain help from Planning, Building & Safety, and Development Services. RECOMMENDED ACTION: Award the design contract to RTK Architects for architectural design services for the Development One -Stop at City Hall, Project No. F1013, in the amount of $184,590.00, authorize a 15 percent contingency in the amount of $27,689.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5 9. TRACT MAP NOS. 49621-03 AND 49621 (STETSON RANCH, FORMERLY CALLED WES THOMPSON RANCH) - APPROVAL OF FINAL MAPS AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval, of Tract Map Nos. 49621- 03 and 49621 (Stetson Ranch, formerly called Wes Thompson Ranch) RECOMMENDED ACTION: Approve Tract Map Nos. 49621-03 and 49621; accept on behalf of the public the offers of dedication; make certain findings; instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the tract maps; instruct the City Clerk to endorse the Statement on the face of the tract maps; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements and to endorse the Statement on the face of the tract maps. 10. MAINTENANCE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND GMS GOLDEN VALLEY RANCH, LLC, OF LANDSCAPE AREA WITHIN THE STATE HIGHWAY RIGHT-OF-WAY (STATE ROUTE 14 AT GOLDEN VALLEY ROAD) - Approval of Maintenance Agreement of Landscape Area within State Highway right-of-way between the City of Santa Clarita, a General Law City and Municipal Corporation ("CITY") and GMS Golden Valley Ranch, LLC, a Delaware limited liability company ("GMS"). RECOMMENDED ACTION: Approve the Maintenance Agreement for the landscaped area within the State Highway right-of-way; and authorize the City Manager or designee to execute the Agreement, subject to City Attorney approval. 11.2005-06 COMMUNITY MEDIAN LANDSCAPE PROJECT - SAN FERNANDO ROAD, PROJECT NO. B0002 - AWARD CONSTRUCTION CONTRACT - This project will provide a raised landscape median on San Fernando Road from Oak Ridge Drive to Drayton Street. RECOMMENDED ACTION: Approve the plans and specifications, and award the construction contract for the 2005-06 Community Median Landscape Project - San Fernando Road, Project No. B0002, to R.C. Becker & Son, in the amount of $693,525.45, and authorize a 10 percent contingency in the amount of $69,353.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. APPROVE CONTRACT EXTENSION TO NBS GOVERNMENT FINANCE GROUP (DBA NBS) FOR PROFESSIONAL ADMINISTRATIVE CONSULTING SERVICES AND THE ANNUAL STORMWATER UTILITY FEE CALCULATION AND TAPE PREPARATION - This item will extend the contract with NBS through June 30, 2008, to provide professional services for the Stormwater Utility Fee. RECOMMENDED ACTION: Approve a contract extension to NBS for an amount not to exceed $22,000 for Fiscal Year 2007-2008 from Account No. 1297-8001; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. MODIFY THE EXISTING NO -PARKING ZONE ALONG THE EAST SIDE OF HARDESTY AVENUE ADJACENT TO SKY BLUE MESA ELEMENTARY SCHOOL - This item will modify the existing no -parking zone adjacent to Sky Blue Mesa Elementary School to a no -stopping zone. . RECOMMENDED ACTION: Adopt a resolution to modify the existing 275 feet of no - parking zone (7:00 a.m. to 3:00 p.m. "school days only") along the east side of Hardesty Avenue adjacent to Sky Blue Mesa Elementary School, and mark it as a no -stopping zone (7:00 a.m. to 3:30 p.m."school days only"). 14. ESTABLISHING A NO -STOPPING ANYTIME ZONE AND A RESTRICTED PARKING ZONE ALONG THE NORTH SIDE OF MAY WAY ADJACENT TO LA MESA JUNIOR HIGH SCHOOL - This item establishes a no -stopping zone and a no - parking zone along the north side of May Way adjacent to La Mesa Junior High School. RECOMMENDED ACTION: Adopt a resolution establishing a no -stopping anytime zone and a no -parking zone (7:30 a.m. to 4:00 p.m. "school days only") along the north side of May Way, extending a total of 760 feet east of La Mesa Junior High School's main driveway. 15. AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC TRANSPORTATION SERVICES FOR FISCAL YEAR 2007/2008 In August 1991, the City assumed responsibility for public transportation services in the Santa Clarita Valley from the County of Los Angeles Department of Public Works. In return, the County provides funds for service in the unincorporated areas. The Agreement is renewed annually. RECOMMENDED ACTION: Approve an Agreement with the County of Los Angeles to provide public transportation services in unincorporated areas in an amount not to exceed $2,500,000. Authorize the City Manager or designee to execute the Agreement, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 16. ADDITIONAL FUNDING FOR THE UNIVERSAL FARE SYSTEM- Consideration of additional funding in the amount of $85,324.00 for the City's Universal Fare System. RECOMMENDED ACTION: Approve change order to contract #03-00316 in the amount of $85,324.00; authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 17. AWARD CONTRACT FOR INSTALLATION OF BUS STOP SHELTERS, BENCHES, AND TRASH RECEPTACLES - Consideration of contract award to install the bus stop amenities approved for purchase by the City Council on May 8, 2007. In addition, this contract will install public art at bus stops and new bus stop signs. RECOMMENDED ACTION: Award a contract to LNI Custom Manufacturing for the installation of bus stop amenities, Bid No. TR -06-07-57, in the amount of $138,899, and authorize a contingency of 10% of the award, or $13,890; appropriate $152,789 to account #2460-7332, and increase the grant revenue account #801-5214 by $122,231 (80% federal grant amount). The remaining local match (20%) will be appropriated from the 801 transit fund balance. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 18. AWARD CONTRACT FOR LMD ZONE T47 (NORTHPARK) FENCES - This project will replace all the LMD maintained fences located in the NorthPark Landscape Maintenance District. RECOMMENDED ACTION: Approve plans and specifications, and award the construction contract for the NorthPark Project No. M1010401, to Draper Construction, in the amount of $158,897, and approve a contingency amount of 10% or $15,890, for a total of $174,787; authorize the re -appropriation of the $170,000 FY 2006-2007 NorthPark fence funds to FY 2007-2008 into account M1010401-8001, and appropriate an additional $4,787 from the Landscape Maintenance District Zone T47 fund balance, to the same account for a total appropriation of $174,787. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 19. CHECK REGISTER NOS. 24 AND 25 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 24 and 25. NEW BUSINESS 20. AUTHORIZATION OF UP TO $359000 FOR PREPARATION OF AN ANNEXATION BOUNDARY MAP, LEGAL DESCRIPTION AND FISCAL IMPACT ANALYSIS AND LAFCO PROCESSING FEES FOR ANNEXATION OF HASLEY HILLS, NORTH BLUFF, LIVE OAK AND THE VALENCIA COMMERCE CENTER - During the May 22nd City Council meeting, members of CAST (Castaic Annexation Support Team) and other community members requested that the Council take formal action to initiate annexation of approximately 2,000 acres encompassing the neighborhoods, of Hasley Hills, Live Oak and North Park and a portion of the Valencia Commerce Center, RECOMMENDED ACTION: Authorize the City Manager, or designee, to initiate the annexation and approve and authorize the transfer of $35,000 from the City Council Contingency Fund, Account No. 2250-7401, to the Community Development's Annexation Services Account No. 3110-8003 for annexation of the Hasley Hills, North Bluff, Live Oak and the Valencia Commerce Center to the City of Santa Clarita. PUBLIC HEARINGS 21. ANNEXATION OF TERRITORY INTO LANDSCAPE MAINTENANCE DISTRICT NOS. T-1 AND A-2 (ANNEXATION NOS. T -46A, T-1 #34, AND A-2 #8) AND STREETLIGHT MAINTENANCE DISTRICT NO.1 (ANNEXATION L-84) - Consideration of annexations of parcels receiving benefit into the Landscape Maintenance Districts and Streetlight Maintenance District No. 1. RECOMMENDED ACTION: Conduct two public hearings, open and review ballots, adopt two resolutions approving the Engineer's Reports ordering said annexations, and authorize the annual levy and collection of assessments within the Districts. 22. MASTER CASE 04-325, HENRY MAYO NEWHALL MEMORIAL HOSPITAL MASTER PLAN- A Master Plan and Conditional Use Permit are requested for the approval of a series of improvements on the HMNMH campus. The applicant, Henry Mayo Newhall Memorial Hospital and G&L Realty, propose a master plan to guide future development of the campus facilities. Approval of Master Plan 04-022 would allow the construction of the following facilities: one six -level inpatient building (five levels above ground); three three- story medical office buildings; four multi-level parking structures; reconfiguration of existing hospital space for 20 intensive care unit beds; the demolition of the 8,000 square -foot Foundation building; construction of a central plant facility and two helipads; and the removal of surface parking. A Conditional Use Permit is requested to allow specific buildings and parking structures to exceed 35 feet in height. A Development Agreement is also requested by the applicant. This public hearing was continued from the June 26, 2007 City Council meeting. RECOMMENDED ACTION: Receive staff presentation regarding the CEQA process for the Henry Mayo Newhall Memorial Hospital (HMNMH) Master Plan project, receive public testimony, provide staff with any further issues that need to be addressed prior to the next City meeting and continue the hearing to the August 28, 2007 City Council meeting. 23. PROPOSED FORMATION OF THE CITY OF SANTA CLARITA OPEN SPACE PRESERVATION. DISTRICT - The creation of an Open Space Preservation District pursuant to the Landscape and Lighting Act of 1972 (the "Act") entitles the City to levy an annual assessment on property within the City to provide the necessary funds to begin the process to purchase and preserve undeveloped land. RECOMMENDED ACTION: Conduct a public hearing regarding the proposed formation of the City of Santa Clarita Open Space Preservation District. 10 ADJOURNMENT FUTURE MEETINGS City Council will be on Summer Recess from July 11, 2007 through August 27, 2007. The next regular meeting of the City Council will be held Tuesday, August 28, 2007 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 5, 2007, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. V" Sharon L. Dawson, CMC City Clerk Santa Clarita, California