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Home My WebLink About2007-11-27 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, November 27, 2007 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY None PRESENTATIONS TO THE CITY Southern California Edison, State of the utility.system - Anna Frutos-Sanchez PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. 2 APPROVAL OF MINUTES November 13, 2007 - special and regular City Council meetings RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES - November 13, 2007 - regular meeting CONSENT CALENDAR SCRDA 1. LOCAL APPOINTMENTS LIST - Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions and committees which are appointed by the Redevelopment Agency. RECOMMENDED ACTION: Approve the Local Appointments List and designate the Valencia Public Library to receive a copy of the list. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING 3 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. ,ADOPTION OF ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION - Consideration of an ordinance amending the municipal code regarding City Council salaries. RECOMMENDED ACTION: Adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARIES." 3. FISCAL YEAR 2007-08 CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) GRANT - Under Assembly Bill 3229, the COPS Bill, funding is allocated to municipalities for public safety programs. RECOMMENDED ACTION: Approve the request from the Los Angeles County Sheriffs Department, Santa Clarita Valley Station, to use the Fiscal Year 2007-08 Citizen's Option for Public Safety (COPS) Funds, under Assembly Bill 3229, to continue funding the COBRA (Career Offenders Burglary Robbery Apprehension) Team; establish estimated revenue of $340,658 in Account Number 234-4461.003, Supplemental Law Enforcement Grant; appropriate $340,658 to Account Number 16100-5161.001 (Contractual Services); and authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program. El 4. AWARD OVERHEAD STREET NAME SIGN PURCHASE, PROJECT NO. B0003 - This purchase will allow the newly designed street name signs to be installed at 27 additional gateway intersections of the City. RECOMMENDED ACTION: Approve the purchase of 97 reflective overhead mast arm street name signs to Safeway Sign Company in the amount of $76,317.00, plus a 10 percent contingency of $7,632.00, for a total of $83,949.00; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. APPROVAL OF EXPENDITURES FOR PROFESSIONAL BUILDING AND SAFETY SERVICES - The City's Building and Safety Division uses contractual services to assist staff with plan reviews and inspections. of new buildings during periods of high construction activity. RECOMMENDED ACTION: Approve the expenditures for contractual plan review, building inspection, and industrial waste inspection and permitting services as follows: Professional building inspection services and in-house plan review services by JAS Pacific, Inc. in the amount of $60,000 from Account No. 14100-5161.002; and contractual industrial waste inspection and permitting services by Los Angeles County Public Works in the amount of $72,000 from Account No. 14100-5161.001. 6. LYONS AVENUE AT WAYMAN STREET MEDIAN AND SIGNAL MODIFICATION, PROJECT C0027 - PROJECT ACCEPTANCE - The purpose of this project is to improve traffic flow and safety in the area of Lyons Avenue west of Wayman Street. RECOMMENDED ACTION: Accept the work performed by Berry General Engineering Contractors, Inc. for the Lyons Avenue at Wayman Street Median and Signal Modification, Project No. C0027; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded provided no stop notices have been filed as provided by law. 5 7. RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT PROPOSAL AND BICYCLE TRANSPORTATION ACCOUNT COMPLIANCE DOCUMENT FOR THE STATE OF CALIFORNIA BICYCLE TRANSPORTATION ACCOUNT - The Bicycle Transportation Account (BTA) provides state funds for city and county projects that improve safety and convenience for bicycle commuters. This resolution authorizes staff to adopt a City Bicycle Transportation Account Compliance document, and to submit a grant proposal to the BTA. RECOMMENDED ACTION: Adopt a resolution authorizing City staff to submit a grant proposal and to adopt the required Bicycle Transportation Account Compliance document to the State of California, applying for Bicycle Transportation Account grant funding. 8. TRACT MAP NO. 53425-03 (RIVER VILLAGE) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 53425-03 (River Village), consisting of approximately 129 acres, is located east of Bouquet Canyon Road and south of the Newhall Ranch Road extension. The property is owned by The Newhall Land Company, a California Limited Partnership. RECOMMENDED ACTION: Approve Tract Map No. 53425-03; accept on behalf of the public, the offers of dedication for public use; make certain findings; instruct the Director of Administrative Services to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map and instruct the City Engineer to endorse the Agreement for Subdivision Improvements and to endorse the Statement on the face of the tract map. 9. AWARD DESIGN CONTRACT FOR THE BOUQUET CANYON SEWER AREA STUDY AND MODEL - The City desires to prepare a sewer area study for the Bouquet Canyon tributary drainage area and develop a hydraulic model of the sewer system that will enable the City to analyze impacts to the sewer system as development occurs. RECOMMENDED ACTION: Authorize the City Manager or designee to enter into a professional services contract between the City of Santa Clarita and RBF Consulting for the Bouquet Canyon Sewer Area Study and Model in the amount of $125,000 from Account Nos. N4001306-5161.001 and N4001601.5161.041, subject to City Attorney approval; and authorize the transfer of $25,000 from Account'No. M0032601-5161.001 to Account No. N4001601-5161.001. C' 10. TRACT MAP NO. 51931 (RIVER COURT) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 51931 (River Court) consisting of approximately 18.3 acres, is located along Avenue Tibbitts, southwesterly of Avenue Hopkins. The property is owned by Rivercourt, LLC, a California Limited Liability Company. RECOMMENDED ACTION: Approve Tract Map No. 51931; accept on behalf of the public, the offers of dedication for public use; make certain findings; instruct the Director of Administrative Services to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map and instruct the City Engineer to endorse the Agreement for Subdivision Improvements and to endorse the Statement on the face of the tract map. 11. LOCAL APPOINTMENTS LIST - Section 54970 of the Government Code, also known as "The -Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions and committees which are appointed by the City Council. RECOMMENDED ACTION: Approve the Local Appointments List and designate the Valencia Public Library to receive a copy of the list. 7 12. AUTHORIZE THE PURCHASE OF 14 COMPRESSED NATURAL GAS (CNG) DIAL -A -RIDE VEHICLES THROUGH THE STATE OF CALIFORNIA (CALTRANS) NEGOTIATED CONTRACT - Caltrans contract for minivans and cutaway buses complies with all state and federal procurement guidelines and eliminates the need for transit operators to go through the individual procurement process. It also allows Caltrans to negotiate pricing based on statewide basis over a 12 month period. RECOMMENDED ACTION: Waive the formal bid process, and authorize staff to purchase fourteen (14) Dial -A -Ride vehicles through the State of California (Caltrans) negotiated contract; authorize the City Manager or designee to execute the Assignment Agreement, and negotiate and execute the contract with Bus West for the purchase of fourteen (14) Dial -A -Ride vehicles at a cost not to exceed $1,275,000, subject to City Attorney approval; authorize the City Manager or designee to execute a Memorandum of Understanding with the Metropolitan Transportation Authority (Metro), subject to City Attorney approval, to accept $577,500 in grant funds toward the purchase of the fourteen (14) Dial -A -Ride vehicles from the Mini Call for Locally Funded Transit Operator Vehicle Replacement Grant Program; appropriate the total project cost of $1,275,000 to account #12400.5201.003. Increase the grant revenue account #700.4621.001 by $5775500. The remaining local match of $697,500 to cover the project cost will come from the Transit Fund balance. 13. ASSIGNMENT AGREEMENT WITH MASSACHUSETTS BAY TRANSPORTATION AUTHORITY AND CONTRACT WITH NORTH AMERICAN BUS INDUSTRIES FOR THE PURCHASE OF EIGHT, 40 -FOOT COMPRESSED NATURAL GAS (CNG) BUSES - In order to meet growing demand for transit services within the Santa Clarita Valley, the City's Transit Division is in need of eight (8) additional 40 -foot Compressed Natural Gas (CNG) powered transit buses. RECOMMENDED ACTION: Authorize the City Manager or designee to execute an Assignment Agreement with Massachusetts Bay Transportation Authority, waive the formal bid process, and negotiate and execute the contract with North American Bus Industries (NABI) for the purchase of eight (8), 40 -foot buses, in an amount not to exceed $3,637,200, subject to City Attorney approval; appropriate $1,637,200 from the Transit Fund to expenditure account 12400.5201.003 to cover the additional cost of increasing the bus order from four to eight buses. Eighty percent of this additional cost will be funded with Federal Transit Assistance (FTA 5307) funds or $1,309,760 for the increased cost. Therefore, increase revenue account 700-4424.009 by $1,309,760. 14. AWARD CONTRACT FOR THE PURCHASE OF A MEDIUM DUTY CHIPPER TRUCK - This action covers the award of a contract to purchase a medium duty chipper truck to be used by Urban Forestry with a wood chipper trailer. RECOMMENDED ACTION: City Council award a contract to Valencia Auto Center Ford for the purchase of one medium -duty chipper truck, in an amount not to exceed $51,600, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval. The funds have been budgeted in FY 08 in account 14507-5201.003 in the amount of $51,600; increase expenditure account 14507-5201.003 (Urban Forestry - Vehicles) by $8,600, decrease expenditure account 14507-5201.002 (Urban Forestry - Equipment) by $6,000, and decrease expenditure account 14507-5161.001 (Contractual Services) by $2,600. 15. CHECK REGISTER NOS. 45 & 46 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 45 and 4.6. PUBLIC HEADINGS 16. SECOND READING AND ADOPTION OF AN ORDINANCE ADOPTING BY REFERENCE THE 2007 CALIFORNIA BUILDING CODE, MECHANICAL CODE, ELECTRICAL CODE, PLUMBING CODE, AND FIRE CODE, INCLUDING CITY AMENDMENTS - This ordinance will amend the City's Municipal Code Titles 18 through 22 via the adoption of various State codes. RECOMMENDED ACTION: Conduct a public hearing and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22 OF THE SANTA CLARITA MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2007 CALIFORNIA BUILDING, ELECTRICAL, MECHANICAL, PLUMBING, AND FIRE CODES WITH CERTAIN APPENDICES AND AMENDMENTS." 9 UNFINISHED BUSINESS 17. LOBBYIST REGISTRATION - At the regular meeting of October 9, 2007, the City Council directed that staff prepare an ordinance for consideration by the City Council that would enact lobbyist registration requirements within the City of Santa Clarita. RECOMMENDED ACTION: Introduce and pass.to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF. THE CITY OF SANTA CLARITA, CALIFORNIA, ENACTING A NEW CHAPTER 7.03 OF TITLE 7 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING INFLUENCING MUNICIPAL LEGISLATION." 18. ANNEXATION INITIATION POLICY - Consideration of a new policy regarding the initiation of annexations. RECOMMENDED ACTION: Provide direction on the Annexation Initiation Policy. NEW BUSINESS 19. NOMINATION AND APPOINTMENT OF FINANCIAL ACCOUNTABILITY AND AUDIT PANEL - By the adoption of Resolution 07-31, the City Council established a Citizens' Financial and Audit Committee Panel for the Open Space Preservation District. RECOMMENDED ACTION: Direct the City Clerk's Office to extend the filing deadline for the Open Space Preservation District Financial Accountability and Audit Panel to Friday, December 28, 2007. 10 ADJOURNMENT in memory of Josephine Gibbs. FUTURE MEETINGS No City Council Study Session has been scheduled for December 4, 2007. The next regular meeting of the City Council will be held Tuesday, December 11, 2007, at.6:00 p.m. in the Council Chamber; 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on November 21, 2007, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 11