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HomeMy WebLinkAbout2007-10-30 - MINUTES - SPECIAL (2)CITY OF SANTA CLARITA ' CITY COUNCIL MINUTES OF SPECIAL MEETING 6:00 P.M. OCTOBER 30, 2007 CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Mayor McLean gave the invocation. CALL TO ORDER Mayor McLean called to order the regular meeting of the City Council at 6:09 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Boydston. FLAG SALUTE Mayor McLean led the flag salute. ' AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor McLean and Councilmembers presented a joint proclamation for Breast Cancer Awareness Month and End Domestic Violence Month to representatives from Soroptimists and the Domestic Violence Center. PRESENTATIONS TO THE CITY Mayor McLean and Councilmembers acknowledged the American Society of Civil Engineers (ASCE/MLAB) awarding _Santa Clarita's Intelligent Transportation Management System the 2007 Outstanding Public/Private Sector Civil Engineering Project. CITY MANAGER'S REPORT Ken Striplin, Acting City Manager, provided the Council and community with a recap in recognition of the efforts and procedures during the last 2 weeks as a result of the 1-5 closure due to a big -rig accident and the recent wildfires in the area. PUBLIC PARTICIPATION Addressing the Council at this time was Bruce McFarland regarding the investigation of emails with the Planning Division, a compilation of law and regulations and an article in The Signal regarding Council behavior (submitted material). STAFF COMMENTS Ken Striplin, Acting City Manager, advised that an extensive and exhaustive investigation was ' conducted regarding Planning Division emails and a summary of the investigation (taking into consideration all confidentiality laws) was supplied to the City Council and to Mr. McFarland as well as the general public; the City Attorney is actively working on the compilation of laws and rules; and that any project that is brought forward to the City Council is done so with research and with respect to the public process. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Mayor Pro Tem Kellar clarified that no decision has yet been made with regard to the Big League Dreams proposal or to the hospital expansion and that none will be made until complete and appropriate due process takes place; commended those who raised funds for the Sheila Velez Imaging Center through their Crawford -Fleming golf tournament; and acknowledged the SCV Disaster Coalition to assist fire victims and urged contributions to the organization. Councilmember Weste thanked Mayor Pro Tem Kellar for mentioning the SCV Disaster Coalition and their work; acknowledged the Boy Scout Leaders of Character Dinner held last week and the honorees; mentioned the opening of Jackie Chan's office at Santa Clarita Studios; suggested trying to find all those who served the City in the last 2 weeks for the disasters and recognizing them; expressed hope that something could be done to help the Heads Up horse therapy location and thanked staff for their efforts during the disasters. Councilmember Ferry reminded that Councilmember Weste just celebrated a birthday; commented on his observances during the EOC operations during the recent disasters; and I suggested that the Council write a letter on behalf of Acting City Manager Ken Striplin documenting his excellent leadership during the recent disasters. Councilmember Boydston was absent. Mayor McLean noted that the recent disasters confinned that transportation is still the #1 issue in Santa Clarita and urged the completion of the Cross Valley Connector and looking at freeways. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be added. APPROVAL OF AGENDA Motion by Kellar, second by Weste, to approve the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by Kellar, to approve the minutes of the October 9, 2007 special luncheon meeting as submitted. Hearing no objections, it was so ordered. I 2 Motion by Weste, second by Ferry, to approve the minutes of the October 9, 2007 ' special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. ITEM l CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may detennine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR VIDEO DETECTION REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS - AWARD CONTRACT This program is intended to replace the existing video detection systems that have surpassed their service -life expectancies. Authorize the renewal of the purchase contract with Iteris Inc., and approve the order of additional video detection equipment at the original contract price in an amount not to exceed $135,313; approve the budget transfer of $75,313 from Account No. 14402-5161.001 to Account No. I0005354,5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 1 ITEM 3 CONSENT CALENDAR SAND CANYON TRAIL, PHASE II- PROJECT #T3011, PROJECT ACCEPTANCE On November 28, 2006, the City Council awarded the contract to construct a multi -use trail to Richard May Construction Inc. Construction commenced on July 18, 2007, and was completed October 5, 2007. Accept work performed by Richard May Construction Inc. on the Sand Canyon Trail, Phase II - Project T3011. Direct the City Cleric to file the Notice of Completion with the County Recorder. Direct staff to release the 10% retention 35 days after Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 4 CONSENT CALENDAR AWARD CONTRACTS FOR REVIEW OF ENGINEERING DOCUMENTS FOR NPDES PERMIT COMPLIANCE The municipal National Pollutant Discharge Elimination System (NPDES) Permit requires developers of certain developments/redevelopments to prepare engineering documents to prevent and restrict potential pollutants from entering the storm drain system. This requirement is met by requiring specialized engineering documents such as the Urban Stonn Water Mitigation Plan (USMP) and Storm Water Pollution Prevention Plan (SWPPP) for these developments. City staff requires the services of a .qualified professional consultant to review these documents. Award contracts to California Watershed Engineering (CWE) and AEI-CASC Engineering for the professional review of Urban Storm Water Mitigation Plans and Stonn 3 Water Pollution Prevention Plans for an initial term of three years with an option of two annual renewals in an amount not to exceed $85,000 per year, plus the cost of Consumer Price Index increases, from Account No. 14600-5161.002, for a total of $255,000 for the three-year term; ' and authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise and execute renewals in accordance with the terms of the contract, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR INTRODUCTION OF AN ORDINANCE ADOPTING BY REFERENCE THE 2007 CALIFORNIA BUILDING CODE, MECHANICAL CODE, ELECTRICAL CODE, PLUMBING CODE, AND FIRE CODE, INCLUDING CITY AMENDMENTS The State of California mandates that local jurisdictions adopt and enforce the most recently adopted State Building Codes. The California Building Standards Commission recently updated the State building codes. This ordinance will amend the City's Municipal Code Titles 18 through 22 by adopting the latest State building codes along with local amendments addressing topographic, geologic, and/or climatic conditions unique to this area. Introduce and pass to second reading an ordinance adopting those parts of the California Code of Regulations, Title 24, requiring enforcement by local agencies to include the California Building, Electrical, Mechanical, Plumbing and Fire Codes with certain appendices and amendments entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22 OF THE SANTA CLARITA MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2007 CALIFORNIA BUILDING, ELECTRICAL, MECHANICAL, PLUMBING AND FIRE CODES ' WITH CERTAIN APPENDICES AND AMENDMENTS," and set the public hearing for November 27, 2007. ITEM 6 CONSENT CALENDAR AWARD CONTRACT FOR JANITORIAL SUPPLIES This action covers the annual purchase of janitorial supplies for the City Park facilities. Award contract to Corporate Express for janitorial goods, for an initial term of one year, with the option of two additional annual renewals, in an amount not to exceed $67,450, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of perfonnance arise, subject to City Attorney approval; and authorize the City Manager or designee, subject to City Attorney approval, to execute two renewals at an annual cost not to exceed $67,450, plus the cost of any CPI (Consumer Price Index) increases. ITEM 7 CONSENT CALENDAR AWARD CONTRACT FOR PURCHASE OF AUTOMATED LICENSE PLATE RECOGNI'T'ION (ALPR) SYSTEM This action covers the purchase of mobile automated license plate recognition systems for patrol cars. Award a contract to Pips Technology for two Mobile Automated License Plate Recognition (ALPR) Systems in the amount of $58,985, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 1 2 ITEM 8 ' CONSENT CALENDAR AWARD CONTRACT FOR THE PURCHASE VEHICLES This action covers the annual light duty vehicle purchase for FY 08. Award contract to Wondries Ford for the purchase of ten light-duty trucks, in an amount not to exceed $240,600, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of perfonnance arise, subject to City Attorney approval; increase estimated expenditures in account 412103-5201.003 (Vehicle Replacement Fund) by $42,850, and decrease estimated expenditures in account #14603-5201.003 (AQMD Fund) by $42,850. ITEM 9 CONSENT CALENDAR AWARD POOL CHEMICAL CONTRACT FOR VARIOUS CITY POOLS This action covers the annual purchase of water treatment chemicals for all of the City's pools. Award a contract to Intervalley Pools for pool chemicals, for an initial term of one year, with the option of two additional annual renewals in an amount not to exceed $71,653 annually, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval; authorize the City Manager or designee to execute all documents, subject to City Attorney approval, and authorize the City Manager to execute two renewals at an annual cost not to exceed $71,653, plus the cost of any CPI (Consumer Price Index) increases. ITEM 10 ' CONSENT CALENDAR INTRODUCTION OF AN ORDINANCE REGULATING STATE VIDEO FRANCHISEES WITHIN THE CITY OF SANTA CLARITA Assembly Bill 2987, the DIVCA authorized the entry of telecommunication providers (such as AT&T and Verizon) into the competitive market of providing television video services and established the California Public Utilities Commission (PUC) as the sole franchising authority for new video service providers in California. Effective January 2, 2008, the City can no longer issue new cable franchises. Instead, the PUC will be the sole franchising authority for video service providers in the State. Introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, ADDING CHAPTER 4.22 TO THE SANTA CLARITA MUNICIPAL CODE, ESTABLISHING FRANCHISE AND PEG FEES AND CUSTOMER SERVICE PENALTIES FOR STATE VIDEO FRANCHISE HOLDERS PROVIDING VIDEO SERVICE WITHIN THE CITY OF SANTA CLARITA". ITEM 11 CONSENT CALENDAR CHECK REGISTER NOS, 40 AND 41 Approval of the Check Registers. Approve and ratify for payment the demands presented in Check Register Nos. 40 and 41. 5 ITEM 12 CONSENT CALENDAR , ANGELES NATIONAL FOREST: FOREST PLAN AMENDMENT The United States Forest Service (USFS) recently completed the process for the 2005 Angeles National Forest Land Management Plan. As part of the process, which began in 2004, the City of Santa Clarita sponsored a community meeting and also submitted formal comments. While some of the City's comments were incorporated into the final Angeles National Forest Land Management Plan that was adopted by the U.S. Forest Service through an April 2006 Record of Decision, an important component was not included in the final action. Direct staff to file a Forest Plan Amendment with the Forest Supervisor of the Angeles National Forest to designate portions of the Soledad Front Country and Angeles Front Country as a Special Interest Area. Further authorize the expenditure of up to $7,500 for expenses related to preparation and submission of the plan and the transfer of $7,500 from the City Council Contingency Account, 100-5401.001 to the Planning Professional Services Account, 13100-5161.002, and authorize the City Manager to execute any agreements subject to City Attorney approval. Motion by Ferry, second by Kellar, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, Weste, Kellar, McLean Noes: None Absent: Boydston Motion carried. ITEM 13 CONTINUED PUBLIC HEARING APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF A 331,860 SQUARE FOOT EXPANSION OF THE WESTFIELD TOWN CENTER EAST MALL Mayor McLean announced that the public hearing had been opened at the October 23, 2007 meeting and continued to this time. Sharon Dawson, City Clerk, stated that all notices required have been provided. Lisa Hardy, Planning Manager, advised that this item is an appeal of the Planning Commission's July 17, 2007 approval of the Town Center expansion and explained the various aspects of the proposal. On behalf of Westfield Valencia Town Center, the applicant, Kenneth Craig Doyle and Larry Green requested approval of the project, advised that the appellant has agreed to support the project and urged approval of staff's recommendation. On behalf of Poquito Mas and Salt Creek Grille, the appellants, Hunt Braly advised that they wished to withdraw the appeal and now support the expansion. Addressing the Council on this item was Spencer Lcafdale; Sandra Cattell; Bruce McFarland; and Allan Cameron. Three written comments were submitted in support of the expansion. I C Mayor McLean closed the public hearing 1 Motion by Weste, second by Kellar, to deny the appeal and affirm the decision of the Planning Commission to adopt Resolution No. 07-76 adopting the Mitigated Negative Declaration and approving Master Case 06-122 (Tentative Parcel Map 68039, Conditional Use Permit 06-011 and Minor Use Permit 06-025) to allow for the 331,860 square foot addition to the Westfield Town Center East Mall. On roll call vote: Ayes: Weste, Kellar, Ferry, McLean Noes: None Absent: Boydston Motion carried. ADJOURNMENT Mayor McLean adjourned the meeting at 7:15 p.m. FUTURE MEETINGS The regularly scheduled City Council Study Session for November will not be held. The next regular meeting of the City Council will be held Tuesday, November 13, 2007 at 6:00 p.m, in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK 07W30m.doc I 7 i . / �I � - .