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Home My WebLink About2007-11-27 - MINUTES - SPECIAL REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:00 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. NOVEMBER 27, 2007 CALL TO ORDER Mayor McLean called to order the special meeting of the City Council at 5:08 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Sharon Dawson, City Clerk, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 Agency Negotiator: City Manager or designee Unrepresented Employees: All positions not represented by SEIU Local 347 Government Code Section 54957.6 Agency Negotiator: City Manager or designee Represented Employees: All positions represented by SEIU Local 347 CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION Government Code Section 54956.9 (a) Case Name: City of Santa Clarita v Bureau of Land Management and US Department of Interior Board of Land Appeals, US District Court Case No. CV -04- 1572 DT, Appeal Case Nos. 06-55225 and 06-55960 CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION Government Code Section`54956.9 (c) — one matter RECESS AND RECONVENE Mayor McLean recessed the meeting to Closed Session at 5:09 p.m. and reconvened the meeting at 6:08 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor McLean adjourned the meeting at 6:08 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Weste gave the invocation. CALL TO ORDER Mayor McLean called to order the regular meeting of the City Council at 6:12 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Weste led the flag salute. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY There were none. PRESENTATIONS TO THE CITY There were none. The Southern California Edison State of the Utility System presentation by Anna Frutos-Sanchez will be rescheduled. PUBLIC PARTICIPATION Addressing the Council at this time was Sandra Cattell regarding proposals for the Placerita Canyon development and compatibility with the existing development. STAFF COMMENTS There were none. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Boydston expressed thanks to Newhall Land for turning over recently found artifacts to preserve the area's history; provided copies of an article from the Review Journal in Las Vegas regarding a Big League Dreams proposal; and expressed concern with regard to large billboard signs on big trucks. Ken Pulskamp, City Manager, advised that these signs are illegal and that staff is working on several of them. Mayor Pro Tem Kellar acknowledged the kickoff for the upcoming holiday season with the Old Town Newhall Association's Paint the Town and the Holiday Parade events and the tree lighting ceremony at Henry Mayo Newhall Memorial Hospital. tr Councilmember Weste acknowledged the passing of Josephine Miller Gibbs and asked that the meeting be adjourned in her memory. Councilmember Ferry encouraged folks to see The Christmas Story playing at Canyon Theatre Guild and to shop local for the holidays; noted the opening of Todd Longshore Park on December 15; reminded that there would be local high school football games on Friday and Saturday night; and requested that the City honor the Saugus High School Girls Cross Country team for their recent victory. Mayor McLean commented on discussion at a recent meeting of the Senior Ad Hoc Committee; wished all a wonderful holiday; mentioned her attendance at the event honoring senior volunteers at Hart Hall; commented on the Metrolink Toy Train in Newhall over the weekend with more stops to come; and provided details on her train ride to a downtown Los Angeles Southern California Association of Governments meeting and her bus ride back. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be added. APPROVAL OF AGENDA Motion by Kellar, second by Boydston, to approve the agenda removing Item 9 from the Consent Calendar. Hearing -no objections, it was so ordered. APPROVAL OF MINUTES Motion by Kellar, second by Weste, to approve the minutes of the November 13, 2007 special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. RECESS AND RECONVENE Mayor McLean recessed the meeting to the Redevelopment Agency meeting at 6:30 p.m. and reconvened the City Council meeting at 6:31 p.m. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Govenunent Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may detennine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR ADOPTION OF ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION Consideration of an ordinance amending the municipal code regarding City Council 3 salaries. Adopt Ordinance No. 07-9 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARIES." ITEM 3 CONSENT CALENDAR FISCAL YEAR 2007-08 CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) GRANT Under Assembly Bill 3229, the COPS Bill, funding is allocated to municipalities for public safety programs. Approve the request from the Los Angeles County Sheriffs Department, Santa Clarita Valley Station, to use the Fiscal Year 2007-08 Citizen's Option for Public Safety (COPS) Funds, under Assembly Bill 3229, to continue funding the COBRA (Career Offenders Burglary Robbery Apprehension) Team; establish estimated revenue of $340,658 in Account Number 234-4461.003, Supplemental Law Enforcement Grant; appropriate $340,658 to Account Number 16100-5161.001 (Contractual Services); and authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program. - ITEM 4 CONSENT CALENDAR AWARD OVERHEAD STREET NAME SIGN PURCHASE, PROJECT NO. B0003 This purchase will allow the newly designed street name signs to be installed at 27 additional gateway intersections of the City. Approve the purchase of 97 reflective overhead mast arm street name signs to Safeway Sign Company in the amount of $76,317.00, plus a 10 percent contingency of $7,632.00, for a total of $83,949.00; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR APPROVAL OF EXPENDITURES FOR PROFESSIONAL, BUILDING AND SAFETY SERVICES The City's Building and Safety Division uses contractual services to assist staff with plan reviews and inspections of new buildings during periods of high construction activity. Approve the expenditures for contractual plan review, building inspection, and industrial waste inspection and permitting services as follows: Professional building inspection services and in-house plan review services by JAS Pacific, Inc. in the amount of $60,000 from Account No. 14100- 5161.002; and contractual industrial waste inspection and permitting services by Los Angeles County Public Works in the amount of $72,000 from Account No. 14100-5161.001. ITEM 6 CONSENT CALENDAR LYONS AVENUE AT WAYMAN STREET MEDIAN AND SIGNAL MODIFICATION, PROJECT C0027 - PROJECT ACCEPTANCE The purpose of this project is to improve traffic flow and safety in the area of Lyons Avenue west of Wayman Street. Accept the work performed by Berry General Engineering Contractors, Inc. for the Lyons Avenue at Wayman Street Median and Signal Modification, Project No. C0027; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded provided no stop notices have been filed as provided by law. Z ITEM 7 CONSENT CALENDAR RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT PROPOSAL AND BICYCLE TRANSPORTATION ACCOUNT COMPLIANCE DOCUMENT FOR THE STATE OF CALIFORNIA BICYCLE TRANSPORTATION ACCOUNT The Bicycle Transportation Account (BTA) provides state funds for city and county projects that improve safety and convenience for bicycle commuters. This resolution authorizes staff to adopt a City Bicycle Transportation Account Compliance document, and to submit a grant proposal to the BTA. Adopt Resolution No. 07-86 authorizing City staff to submit a grant proposal and to adopt the required Bicycle Transportation Account Compliance document to the State of California, applying for Bicycle Transportation Account grant funding. ITEM 8 CONSENT CALENDAR TRACT MAP NO. 53425-03 (RIVER VILLAGE) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Approval of Tract Map No. 53425-03 (River Village), consisting of approximately 129 acres, is located east of Bouquet Canyon Road and south of the Newhall Ranch Road extension. The property is owned by The Newhall Land Company, a California Limited Partnership. Approve Tract Map No. 53425-03; accept on behalf of the public, the offers of dedication for public use; make certain findings; instruct the Director of Administrative Services to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map and instruct the City Engineer to endorse the Agreement for Subdivision Improvements and to endorse the Statement on the face of the tract map. ITEM 9 CONSENT CALENDAR AWARD DESIGN CONTRACT FOR.THE BOUQUET CANYON SEWER AREA STUDY AND MODEL The City desires to prepare a sewer area study for the Bouquet Canyon tributary drainage area and develop a hydraulic model of the sewer system that will enable the City to analyze impacts to the sewer system as development occurs. Authorize the City Manager or designee to enter into a professional services contract between the City of Santa Clarita and RBF Consulting for the Bouquet Canyon Sewer Area Study and Model in the amount of $125,000 from Account Nos. N4001306-5161.001 and N4001601.5161.001, subject to City Attorney approval; and authorize the transfer of $25,000 from Account No. M0032601-5161.001 to Account No. N4001601-5161.001. Addressing the Council on this item was Cam Noltemeyer. In response, Ken Pulskamp, City Manager, provided clarification. ITEM 10 CONSENT CALENDAR TRACT MAP NO. 51931 (RIVER COURT) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION 5 Approval of Tract Map No. 51931 (River Court) consisting of approximately 18.3 acres, is located along Avenue Tibbitts, southwesterly of Avenue Hopkins. The property is owned by Rivercourt, LLC, a California Limited Liability Company. Approve Tract Map No. 51931; accept on behalf of the public, the offers of dedication for public use; make certain findings; instruct the Director of Administrative Services to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map and instruct the City Engineer to endorse the Agreement for Subdivision Improvements and to endorse the Statement on the face of the tract map. ITEM 11 CONSENT CALENDAR LOCAL APPOINTMENTS LIST Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions and committees which are appointed by the City Council. Approve the Local Appointments List and designate the Valencia Public Library to receive a copy of the list. ITEM 12 CONSENT CALENDAR AUTHORIZE THE PURCHASE OF 14 COMPRESSED NATURAL GAS (CNG) DIAL -A - RIDE VEHICLES THROUGH THE STATE OF CALIFORNIA (CALTRANS) NEGOTIATED CONTRACT Caltrans contract for minivans and cutaway buses complies with all state and federal procurement guidelines and eliminates the need for transit operators to go through the individual procurement process. It also allows Caltrans to negotiate pricing based on statewide basis over a 12 month period. Waive the formal bid process, and authorize staff to purchase fourteen (14) Dial -A -Ride vehicles through the State of California (Caltrans) negotiated contract; authorize the City Manager or designee to execute the Assignment Agreement, and negotiate and execute the contract with Bus West for the purchase of fourteen (14) Dial -A -Ride vehicles at a cost not to exceed $1,275,000, subject to City Attorney approval; authorize the City Manager or designee to execute a Memorandum of Understanding with the Metropolitan Transportation Authority (Metro), subject to City Attorney approval, to accept $577,500 in grant funds toward the purchase of the fourteen (14) Dial -A -Ride vehicles from the Mini Call for Locally Funded Transit Operator Vehicle Replacement Grant Program; appropriate the total project cost of $1,275,000 to account #12400.5201.003. Increase the grant revenue account #700.4621.001 by $577,500. The remaining local match of $697,500 to cover the project cost will come from the Transit Fund balance. ITEM 13 CONSENT CALENDAR ASSIGNMENT AGREEMENT WITH MASSACHUSETTS BAY TRANSPORTATION AUTHORITY AND CONTRACT WITH NORTH AMERICAN BUS INDUSTRIES FOR THE PURCHASE OF EIGHT, 40 -FOOT COMPRESSED NATURAL GAS (CNG) BUSES In order to meet growing demand for transit services within the Santa Clarita Valley, the City's Transit Division is in need of eight (8) additional 40 -foot Compressed Natural Gas (CNG) powered transit buses. Authorize the City Manager or designee to execute an Assignment Agreement with Massachusetts Bay Transportation Authority, waive the formal bid process, and negotiate and execute the contract with North American Bus Industries (NABI) for the purchase of eight (8), 40 -foot buses, in an amount not to exceed $3,637,200, subject to City Attorney approval; appropriate $1,637,200 from the Transit Fund to expenditure account 12400.5201.003 to cover the additional cost of increasing the bus order from four to eight buses. Eighty percent of this additional cost will be funded with Federal Transit Assistance (FTA 5307) funds or $1,309,760 for the increased cost. Therefore, increase revenue account 700-4424.009 by $1,309,760. ITEM 14 CONSENT CALENDAR AWARD CONTRACT FOR THE PURCHASE OF A MEDIUM DUTY CHIPPER TRUCK This action covers the award of a contract to purchase a medium duty chipper truck to be used by Urban Forestry with a wood chipper trailer. Award a contract to Valencia Auto Center Ford for the purchase of one medium -duty chipper truck, in an amount not to exceed $51,600, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval. The funds have been budgeted in FY 08 in account 14507-5201.003 in the amount of $51,600; increase expenditure account 14507-5201.003 (Urban Forestry - Vehicles) by $8,600, decrease expenditure account 14507-5201.002 (Urban Forestry - Equipment) by $6,000, and decrease expenditure account 14507-5161.001 (Contractual Services) by $2,600. ITEM 15 CONSENT CALENDAR CHECK REGISTER NOS. 45 & 46 Approval of the Check Registers. Approve and ratify for payment the demands presented in Check Register Nos. 45 and 46. Motion by Kellar, second by Boydston, to approve the Consent Calendar. On roll call vote: Ayes: Weste, Kellar, Boydston, Ferry, McLean Noes: None Absent: None Motion carried. ITEM 16 PUBLIC HEARING SECOND READING AND ADOPTION OF AN ORDINANCE ADOPTING BY REFERENCE THE 2007 CALIFORNIA BUILDING CODE, MECHANICAL CODE, ELECTRICAL CODE, PLUMBING CODE, AND FIRE CODE, INCLUDING CITY AMENDMENTS Mayor McLean opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Council consensus to waive staff report. 7 In report, Ruben Barrera, City Building Official, advised that this ordinance will amend the City's Municipal Code Titles 18 through 22 via the adoption of various State codes. No requests to speak were submitted on this item. Mayor McLean closed the public hearing. Motion by Weste, second by Kellar, to adopt Ordinance No. 07-10 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22 OF THE SANTA CLARITA MUNICIPAL CODE AND ADOPTING BY REFERENCE THE 2007 CALIFORNIA BUILDING, ELECTRICAL, MECHANICAL, PLUMBING, AND FIRE CODES WITH CERTAIN APPENDICES AND AMENDMENTS." On roll call vote: Ayes: Kellar, Boydston, Ferry, Weste, McLean Noes: None Absent: None Motion carried. ITEM 17 UNFINISHED BUSINESS LOBBYIST REGISTRATION Michael Murphy, Intergovernmental Relations Officer, stated that at the regular meeting of October 9, 2007, the City Council directed that staff prepare an ordinance for consideration by the City Council that would enact lobbyist registration requirements within the City of Santa Clarita and outlined the provisions of the ordinance. Addressing the Council on this item was Kevin Korenthal representing the Associated Builders and Contractors; and Cam Noltemeyer. Motion by Weste, second by Boydston to introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ENACTING A NEW CHAPTER 7.03 OF TITLE 7 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING INFLUENCING MUNICIPAL LEGISLATION." On roll call vote: Ayes: Boydston, Ferry, Weste, Kellar, McLean Noes: None Absent: None Motion carried. ITEM 18 UNFINISHED BUSINESS ANNEXATION INITIATION POLICY 8 Mayor McLean advised that the purpose of this item is consideration of a new policy regarding the initiation of annexations. Addressing the Council on this item was Ronald Mechsner representing the West Ranch Town Council and their Governmental Relations Committee; Steve Teeman representing the Castaic Area Town Council; and John Kunak representing the Castaic Area Town Council. Motion by Boydston, second by Weste, to adopt the policy including the last 3 bullet points of the ANALYSIS section of the agenda report, changing the wording of the last bullet point to say: "In both of these instances, if applicable, Town Council notification is required." On roll call vote: Ayes: Ferry, Weste, Kellar, Boydston, McLean Noes: None Absent: None Motion carried. ITEM 19 NEW BUSINESS NOMINATION AND APPOINTMENT OF FINANCIAL ACCOUNTABILITY AND AUDIT PANEL Darren Hernandez, Deputy City Manager & Director of Administrative Services, advised that by the adoption of Resolution 07-31, the City Council established a Citizens' Financial and Audit Committee Panel for the Open Space Preservation District. Addressing the Council on this item was Cam Noltemeyer and Sterling King. Mayor Pro Tem Kellar acknowledged the receipt of a letter from the applicant who had requested withdrawal of his application; due to a change in his situation, he is once again interested in being appointed to the panel. Motion by Kellar, second by Weste, to direct the City Clerk's Office to extend the filing deadline for the Open Space Preservation District Financial Accountability and Audit Panel to Friday, December 28, 2007. On roll call vote: Ayes: Weste, Kellar, Ferry, McLean Noes: Boydston Absent: None Motion carried. ADJOURNMENT Mayor McLean adjourned the meeting at 7:38 p.m. in memory of Josephine Miller Gibbs. FUTURE MEETINGS No City Council Study Session has been scheduled for December 4, 2007. 9, The next regular meeting of the City Council will be held Tuesday, December 11, 2007, at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. I ATTEST: CITY CLIORK, k NNovDin.doc IN E I