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HomeMy WebLinkAbout2007-08-28 - AGENDA REPORTS - WASTE DISCHARGE REQUIREMENTS (2)Agenda Item: U CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Travis Lange DATE: August 28, 2007 SUBJECT: STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR SANITARY SEWER SYSTEMS — SEWER SYSTEM MANAGEMENT PLAN (SSMP) DEVELOPMENT PLAN AND SCHEDULE DEPARTMENT: Public Works RECOMMENDED ACTION City Council approve the proposed Development Plan and Schedule for the Sewer System Management Plan. BACKGROUND On May 2, 2006, the California State Water Resources Control Board (State Board) adopted WDRs No. 2006-0003, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (WDRs). These WDRs are the regulatory mechanism for all agencies that own or operate sanitary sewer collection systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility. The ultimate goal of the WDRs is to reduce the frequency and volume of sanitary sewer overflows (SSOs) by requiring agencies to properly operate, maintain, and manage their wastewater collection system. According to the WDRs, each agency must develop and implement a system -specific sanitary Sewer System Management Plan (SSMP). To implement the elements of the SSMP, both the SSMP and the agency's time schedule must be certified by the agency to be in compliance with the WDRs. The list of the WDRs requirements and the time schedule must be presented to the agency's governing board for approval at a public meeting in order to be in compliance with the WDRs. In order to meet WDRs No. 2006-0003, Public Works staff is proposing the following SSMP Development Plan and Schedule for the City of Santa Clarita for City Council's approval. FPROVEO ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT There is no fiscal impact with this action. ATTACHMENTS Sewer System Management Plan Development Plan and Schedule Sewer System Management Plan Development Plan and Schedule Required Sections Description of Activities to Achieve Desired Goals Completion Date Implement the Electronic Spill Reporting Program 01/0212007 Develop the SSMP development plan schedule 08/02/2007 Section 1 - Goals Define the goals of the SSMP 11102/2007 1) Identify the administrative and maintenance positions for implementations 11/0212007 Section 2 - measures in the SSMP program, including lines of authority by organization Organization chart. Structure 2) Identify the chain of communication for reporting SSOs, from receipt of a complaint or other information, to RWQCB, SWRCB, County Health Dept, State Office of Emer enc Services OES etc. Identify all legal authorities possessed by the City to : 11/02/2008 a) Prevent illegal connection to the sewer system; Section 3 - Legal b) Require that sewers and connections be properly designed and constructed; Authority c) Ensure access for maintenance, inspection, or repairs of mainline sewers; d) Limit the discharge of fats, oil, and grease (FOG) and other debris that may cause blockages, and e Enforce any violation of its sewer ordinances. Identify procedures in place or to be implemented and the person in the 11/0212008 organization responsible for the following: a) Providing adequate operation and maintenance of facilities and equipment; b) Maintaining an up-to-date map of the sewer system; c) Maintaining relevant records to establish and prioritize appropriate SSMP Section 4.Operation activities and show trends in SSO; and Maintenance d) Providing preventative activities and tracking work orders; Program e) Identifying and prioritizing system deficiencies and implementing short and long term rehabilitation actions; Q Providing training to staff and monitoring contractors activities; g) Providing equipment and replacement part inventories; h) Establishing and implementing public education and outreach program that promotes proper disposal of FOG. Identify procedures for the following: 05/02/2009 Section 5 - Design a) Ensuring that sewer systems are properly designed and constructed through and Performance establishment of design and construction standards for the systems. Provision b) Ensuring proper inspection and testing for the installation, rehabilitation, or repairs of sewer pro'ect. Develop or affirm the existence of an overflow response plan that includes the 11/0212009 following: Section 6.Overflow a) Proper and timely notification procedures of SSOs to primary responders; Emergency b) Procedure to ensure timely response and containment of SSOs; Response Plan c) Procedures to ensure prompt notification of SSOs to appropriate authorities; d) Procedures to ensure that staff and contractors are aware of and follow the plan and are appropriately trained. e Industry accepted response time for different categories of emergencies. Develop new or identity existing FOG control Program that includes: 11/02/2008 a) Legal authority to prohibit discharges to system and measures to prevent SSOs caused by FOG; Section 7 - Fats, Oil, b) Identify sections of the sewer systems subject to grease blockages and and Grease Control establish cleaning maintenance schedule for each section; and c) Source control measures for all sources of FOG discharge to the sewer systems. Develop or affirm the existence of a Capital Improvement Plan (CIP) that includes 05/0212009 the following: a) Steps to evaluate portions of the sewer system which are experiencing or Section 8 - System contributing to SSOs caused by hydraulic deficiencies. Evaluation and b) Short and long term CIP to address identified hydraulic deficiencies including Capacity Assurance prioritization, alternative analysis, and schedule. The CIP may include Plan increases in pipe size, plastic lining of sewers, infiltration/inflow reduction, and upgrading of pumping systems for redundancy, reliability, and emergency storage. Develop or identify existing system to do the following: 05/02/2009 Section 9 - a) Monitor the implementation and where appropriate, measure the Monitoring, effectiveness of each element of the SSMP; and Measuring, ,and b) Update program elements as appropriate, based on monitoring or Program Modification performance evaluations. Section 10 - SSMP Develop an internal SSMP periodic audit system that focuses on evaluating the Pro ram Audits effectiveness and deficiencies of the SSMP and steps to correct them. Develop or identify effective means of communicating with the public and 05102/2009 Section 11 • stakeholders on the development, implementation, and performance of the Communication SSMP. The communication system shall be open to public and stakeholders Program input in the development and implementation of the SSMP. Complete First Draft Circulate Draft SSMP to management for review and comment. Prepare SSMP incorporating comments where appropriate, from stakeholders and 0510212009 Complete Final submit to Administration for approval and to the SWRCB and RWQCB as SSMP required and distribute to stakeholders.