HomeMy WebLinkAbout2008-03-11 - AGENDA REPORTS - AUSTIN FOUST TRAFF STUDY CONTR (2)Agenda Item:S'617
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
DATE: March 11, 2008
A V,
e'A��
Jason Smisko
SUBJECT: AUTHORIZATION TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH AUSTIN-FOUST ASSOCIATES,
INC. TO PREPARE A TRAFFIC STUDY FOR THE ONE VALLEY
ONE VISION (OVOV) JOINT VALLEYWIDE GENERAL PLAN
DEPARTMENT: Community Development
RECOMMENDED ACTION
City Council authorize the City Manager, or designee to enter into a professional services
agreement between the City and Austin -Foust Associates, Inc. to prepare a traffic study for the
One Valley One Vision (OVOV) Joint Valleywide General Plan for a total contract amount not
to exceed $88,110. OVOV is a joint effort involving both the City and Los Angeles County to
create a comprehensive General Plan for the entire Santa Clarita Valley. Funds for this effort
have been secured through a previous budget process.
BACKGROUND
In 2001, the City of Santa Clarita and the County of Los Angeles initiated a joint valleywide
general plan to guide the future development of the Santa Clarita Valley. This effort is better
known as OVOV. To date, Phases I, II, and III of the work plan have been completed, including
the creation of the Guiding Principles, a Vision Statement and Land Use Concept Plan.
Staff has commenced work on Phases IV and V of the OVOV work plan. This includes the
preparation of a draft land use map and a Environmental Impact Report (EIR) to evaluate the
environmental impacts associated with the new General Plan. Part of the technical analysis
needed for the EIR and overall creation of the General Plan is the preparation of a traffic study.
The contract with Austin -Foust Associates, Inc. will allow for this. Staff anticipates public
'workshops to begin this year and public hearings to follow in early 2009.
Austin -Foust was selected due to its role as a one-third developer and operator of the Joint
City/County Consolidated Traffic Model. Running the traffic model and obtaining and evaluating
information from it will be a critical process to this project. Additionally, Austin -Foust has
completed a bulk of the information acquisition needed for this effort in completing other
Environmental Impact Reports on valley -wide projects in recent years.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funding associated with the proposed traffic study contact has been secured through a previous
budget process in the amount of $88,110. In fiscal year 2007/2008 and for fiscal year 2008/2009,
the County of Los Angeles has agreed to contribute $175,000 each year to the cost of the OVOV
project. Funds from this contribution will go towards sharing the costs of this traffic study.
Authorization to proceed with the traffic study does not create a fiscal impact to the City's
budget.
ATTACHMENTS
Contract
Exhibit A
Exhibit B
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA AND
AUSTIN-FOUST ASSOCIATES, INC.
Contract # 08-00061
This AGREEMENT is entered into this day of , 20 , by "and
between the CITY OF SANTA CLARITA, a municipal corporation and general law city
("CITY") and Austin -Foust, a Traffic and Transportation Planning Firm ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional. consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed 88,110 dollars ($88,110) for CONSULTANT's services. CITY may
modify this amount as set forth below. Unless otherwise specified by written
amendment to this Agreement, CITY will pay this sure as specified in the
attached Exhibit "A," which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perforin services listed in the attached Exhibit "B," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While perfonning this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of perfonnance utilized bypersons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY .will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any!
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A")
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the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payinent of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the CITY with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.'
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The tern of this Agreement will be from January 1, 2008 to January 1, 2010.
Unless otherwise determined by written amendment between the parties, this Agreement will
tenninate in the following instances:
A. Completion of the work specified in Exhibit "B";
B. Tennination as stated in Section 15.
9. TIME FOR PERFORMANCE.
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A. CONSULTANT will not perforin any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 22
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs,. CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the perfonnance of services under this Agreement.
14. WAIVER. CITY's review or acceptance of, or .payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any.rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may tenninate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
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performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the tennination notice, any additional
work performed by CONSULTANT after receiving a tennination notice will be
performed at CONSULTANT'S own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be tenninated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's tennination under this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of -said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
18. INDEMNIFICATION. CONSULTANT agrees to indemnify and hold CITY harmless from
and against any claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of the perfonnance of this agreement by CONSULTANT.
Should CITY be named in any suit, or should any claim be brought against it by suit or
otherwise, arising out of perfonnance by CONSULTANT of services rendered pursuant to this
Agreement, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory
to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in
settlement or costs incurred in defense otherwise.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it perfonned. CONSULTANT will be free to contract for similar service to
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be perfonned for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payrnent under this Agreement.
22. INSURANCE
A. Before commencing perfonnance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits'
set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Fonn No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
tenninated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
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CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII. '
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 15.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as, follows:
If to CONSULTANT:
Austin Foust Associates, Inc.
2223 Wellington Ave. # 300
Santa Ana, CA 92701
Attention: Daryl Zerfass
If to CITY:
City of Santa Clarita
23920 Valencia Blvd., Suite 300
Santa Clarita, CA 91355
Attention: Ian Pari
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the naives or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's Conflict of Interest Code (on file in
the City Clerk's Office). It is incumbent upon the CONSULTANT or CONSULTING FIRM to
notify the CITY pursuant to section 25. NOTICES of any staff changes relating to this
Agreement.
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A. In accomplishing the scope of services of this Agreement, all officers, employees
and/or agents of CONSULTANT(S), unless as indicated in Subsection B., will be
performing a very limited and closely supervised function, and, therefore, unlikely to
have a conflict of interest arise. No disclosures are required for any officers,
employees, and/or agents of CONSULTANT, except as indipMoin Subsection B.
Initials of Consultant
B. In accomplishing the scope of services of this Agreement, CONSULTANT(S) will be
performing a specialized or general service for the CITY, and there is substantial
likelihood that the CONSULTANT'S work product will be presented, either written
or orally, for the purpose of influencing a governmental decision. As a result, the
following CONSULTANT(S) shall be subject to the Disclosure Category "1" of the
CITY's Conflict of Interest Code:
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terins or other agreements
expressed or implied, oral or written. There are two ( 2) Attachment(s) to this Agreement.
This Agreement will bind and inure to the benefit of the parties to this Agreement and any
subsequent successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
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33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
35. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement. be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
40. PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports
the Immigration and Nationality Act (INA) which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire
only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so
no services or products under the Contract Documents will be perfonned or manufactured by any
worker who is not legally eligible to perform such services or employment.
.[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
FOR CONS
By:
Print. Name & Title
Date: o7 / t / od
FOR CITY OF SANTA CLARITA:
KENNETH R. PULSKAMP, CITY MANAGER
By:
City Manager
Date:
ATTEST:
By:
City Clerk
Date:
APPROVED AS TO FORM:
CARL K. NEWTON, CITY ATTORNEY
Date:
7/2006
City Attorney
u
Exhibit A.
Table 1: Cost Estimate
Work 'Tasks
Person Hours by Labor Category
Cost
Principal
Associate
Trans.
Planner
Trans. Technical/
Analyst Clerical
Hourly Rate
$180
$I65
SIN
$120
$80
Task 1. Existing Conditions
4
16
$2,260
Task 2. Performance Criteria
4
4
1,380
Task 3. Land Use and Trip Generation
5
10
1,825
Task 4. Traffic Modeling
8
65
20
55
20;765
Task 5. Impact Analysis
8
40
80
15
17,840
Task 6. Mitigation Measures
8
20
'10
10
6,940
Task 7. Meetings and Report Prep,
40
100
25
18,600
Total Hours
28
178
236
80
25
Total Labor Costs
$5,040
$29,370
523,600
$9,600
$2,000
$69,610
TOTAL ESTIMATED COSTS (Without Optional Tasks)
$69,610
Optional Tasks
a. Update SCVCTM Trip Length and Distribution Assumptions
$5,100
b. Develop New TOD Trip Rates for SCVCTM
2,700
c. Preparation of Response to Comments on the Draft EIR (estimate)
4,800'
d. Attendance at Public Heazings (estimate)
5,900'
Actual cost to be determined upon receipt of Draft EIR comments and number of public hearings to attend.
Exhibit B
Proposal - City of Santa Clarita
TRAFFIC STUDY FOR THE JOINT CITY AND COUNTY GENERAL
PLAN UPDATE — "ONE VALLEY ONE VISION"
The City of Santa Clarita and the County of Los Angeles are in the process of preparing the One
Valley One Vision (OVOV) General Plan Update. As part of this effort, a traffic study will be prepared
for use as a technical resource for the preparation of the City's General Plan Circulation Element and the
County's Area Plan for the Santa Clarita Valley. The traffic study will also provide the technical analysis
needed for the Environmental Impact Reports being prepared for the Plan updates.
Central to the preparation of the General Plan traffic study is the Santa Clarita Valley
Consolidated Traffic Model which is jointly maintained by the City and the County. As part of the
General Plan update, City and County Staff have taken the responsibility for preparing the land use
information to be used as input for the traffic modeling effort. County and City Staff are currently in the
process of finalizing the proposed Land Use Plan in the traffic model format.
The City's Transit Division has recently completed their Transportation Development Plan 2006-
2015 and it is presumed that it will provide the transit related items needed for the Circulation Element
and the EIRs.
The following outlines the work tasks that Austin -Foust Associates, Inc. (AFA) will carry out to .
assist in the traffic study preparation.
1.0 Existing Conditions
Average Daily Traffic (ADT) volumes will be compiled from multiple sources, including the City
of Santa Clarita, the County of Los Angeles, published Caltrans data, and AFA's own extensive database
of Santa Clarita Valley traffic counts. From this information, a comprehensive set of existing year ADT
volumes will be prepared for the study area. Traffic counts older than 2006/2007 will be factored to
represent existing conditions at the discretion of City and County Staff. Data collection of new traffic
counts are not included as part of this work effort.
Proposal — Joint City and County
General Plan Update Traffic Study
Austin -Foust Associates, Inc.
07SantaCIaritaGP77afficStudy2.doe
1�
A summary of existing conditions will be prepared that will include maps illustrating the existing
roadway network (including the number of mid -block lanes by segment), ADT volumes, and a tabular
listing of existing condition volume to capacity (V/C) ratios.
2.0 Performance Criteria
In coordination with City .and County Staff, a set of performance criteria will be developed for
,evaluating future traffic volumes. City Staff has determined that the traffic impact analysis will be based
solely on ADT link volumes and that peak hour- conditions will not be considered. As such, ADT based
performance criteria that are applicable to the evaluation of long-range conditions will be derived.
3.0 Land Use and Trip Generation
Existing and fixture land use data by traffic analysis zone (TAZ) in the format used by the
SCVCTM will be provided by City Staff. Summaries of land use and trip generation will be prepared to
provide tabular data for the proposed land use plan and to give comparisons with existing data.
4.0 Traffic Modeling
Land use data from Task 3.0 will be used with the SCVCTM to prepare traffic forecasts of long-
range buildout conditions for the Santa Clarita Valley. The current Long -Range Cumulative version of the
SCVCTM will provide the starting point for the model runs. Since the SCVCTM is a windowed model
with cordon locations along the perimeter of the modeled area, the cordon volumes will be updated
consistent with the changes made to the land use data forecasts. Adjustments to trips passing through the
Santa Clarita Valley will be made at the discretion of City and County Staff.
City Staff is interested in revising the baseline roadway link capacities used by the SCVCTM in
the traffic assignment process. As part of this work effort, AFA will work directly with City Staff to test
revised link capacities by preparing up to three distinct traffic assignments with modified capacities.
The SCVCTM has the capability of modeling individual intersection peak hour turning
movements. While peak hour forecasts will not be utilized in the traffic study, an update to the
SCVCTM's peak hour tuning movement impedances will be prepared utilizing an automated process that,
develops turn penalties based on the volume to capacity ratios of each individual turning movement.
Proposal —Joint City and County 2 Austin -Foust Associates, Inc.
General Plan Update Traffic Study 07SantaClaritaGPTrafficStudy2.doc
I
The output of this task will be a set of ADT forecasts suitable for use in the project's traffic study.
Summaries of the traffic forecast data will be prepared using maps to illustrate the ADT volumes.
5.0 Impact Analysis
Using the traffic model forecasts prepared as part of Task 4.0, future conditions will be compared
to existing conditions (as determined in Task 1.0) to illustrate changes in traffic volumes due to the
proposed land use plan and anticipated regional changes in traffic patterns. A comparison will also be
made to the traffic projections shown by the previous General Plan (based on either the previous General
Plan document or the previous General Plan traffic model) to illustrate the effect of changing the General
Plan land uses.
The traffic forecasts will then be evaluated using the performance criteria developed as part of
Task 2.0.
6.0 Mitigation Measures
Deficiencies on the roadway network will be identified along with potential capacity enhancing
mitigation treasures. Discussions will be held with City and County Staff to determine how such
measures should be addressed in the EIR (and possibly in the Circulation Element).
7.0 Meetings and Report Preparation
As part of the work items identified above, AFA Staff will attend up to two meetings with City
and County Staff and their consultants. A comprehensive traffic study report that is suitable for inclusion
as an appendix to the project's EIR will be prepared to document each of the tasks outlined above.
8.0
Staff:
Optional Work Items
The following items are optional tasks to be undertaken if deemed necessary by City and County
• Updating the trip length and trip distribution assumptions of the SCVCTM based on the
proposed Land Use Plan
• Developing new Transit Oriented Design (TOD) land use trip generation rates consistent
with the proposed Land Use Plan
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• Preparation of Response to Public Comments on the Draft EIR
• Attendance at Public Hearings
9.0 Specific Exclusions
work:'
The following items are specifically excluded from the tasks identified as part of this scope of
• New traffic volume counts of existing conditions
• Peak hour traffic volume data and analysis
• Data and analysis related to Transit Systems
• Data and analysis outside of the Santa Clarita Valley area (as defined by the SCVCTM
modeling area)
• Writing of the General Plan Circulation Element
• Writing of the EIR Transportation and Circulation Section
10.0 Cost Estimate
Estimated costs for the work scope summarized here can be found in Table 1.
11.0 Project Team
The professional team assembled for this work effort is experienced and capable in the areas of
work needed to accomplish this update to the current General Plan..A major commitment will be made to
achieving the goals of the study in an efficient and timely manner.
Terence W. Austin will be Project Principal for this work effort. He has been involved in
transportation planning for over 30 years, and for.the past 25 years, he has been a transportation planning
consultant in southern California, with specific expertise in long-range planning and effective integration
of transportation needs and strategies into overall land use planning. He is a frequent speaker on
transportation topics and has briefed many Planning Commissions and City Councils on traffic modeling
and circulation issues.
Proposal — Joint City and County 4 Austin -Foust Associates, Inc.
General Plan Update Traffic Study 07SantaClaritaGP'rrafficStudy2.doc
Table 1: Cost Estimate
Work Tasks
Person Hours by Labor Category
Cost
Trans. Trans. Technical/
Principal Associate Planner Analyst Clerical
Hourly Rate
$180
$165
$100
$120
$80
Task 1. Existing Conditions
4
16
1 $2,260
Task 2. Performance Criteria
4
4
1,380
Task 3. Land Use and Trip Generation
5
10
1,825
Task 4. Traffic Modeling
8
65
20
55
20,765
Task 5. Impact Analysis
8
40
80
15
17,840
Task 6. Mitigation Measures
8
20
10
10
6,940
Task 7. Meetings and Report Prep.
40
100-
25
18,600
Total Hours
28
178
236
80
25
Total Labor Costs
$5,040
$29,370
$23,600
$9,600
$2,000
$69,610
TOTAL ESTIMATED COSTS (Without Optional Tasks)
$69,610
Optional Tasks
a. Update SCVCTM Trip Length and Distribution Assumptions
$5,100
b. Develop New TOD Trip Rates for SCVCTM
2,700
c. Preparation of Response to Comments on the Draft EIR (estimate)
4,800'
d. Attendance at Public Hearings (estimate)
5,900
'Actual cost to be determined upon receipt of Draft EIR comments and number of public hearings to attend.
Daryl Zerfass will be Project Manager for this traffic study. He is an Associate with the finn and
has overseen AFA's traffic analysis efforts in the Santa Clarita Valley. His experience spans all aspects
of transportation planning and he is particularly adept at assisting local jurisdictions in understanding
traffic forecast data and using that data to pursue local planning objectives. "He will be AFA's point of
contact for the technical and managerial aspects of the work.
Phong Le is a Transportation Analyst specializing in the development and operation of travel
demand models, and is responsible for managing AFA's technical applications. He has been, involved in
most of AFA's major model development efforts, and was responsible for model preparation and traffic
forecasting for the citywide traffic models used in cities such as Santa Clarita, Oxnard, Camarillo, Brea,
San Clemente, San Juan Capistrano, Ventura, Encinitas, and numerous other locations in Southern
California.
Proposal — Joint City and County 5 Austin -Foust Associates, Inc.
General Plan Update Traffic Study 07SantaClaritaGPTrafficStudy2.doc
Julio Perucho is a Transportation Planner with a broad range of experience in land use and
transportation planning. He has been the project planner for various planning and traffic studies in Los
Angeles County, including the Westside Santa Clarita Valley Roadway Phasing Analysis and the
Centennial Master Plan EIR Traffic Impact Analysis.
12.0 Schedule
An estimated schedule for the work items listed above is shown in Table 2. Work will commence
upon receiving land use data for the SCVCTM model runs.
Table 2: Schedule
Week
Task 1 2 3 4 5 6 7 8 9 10 11
Task I. Existing Conditions
Task 2. Performance Criteria
Task 3. Land Use and Trip Generation
Task 4. Traffic Modeling
Task 5. Impact Analysis
Task 6. Mitigation Measures` * `
Task 7. Meetings and Report Prep.
13.0 References
The following are three references for General Plan Traffic Study work carried out by AFA:
Mr. Raja Sethuraman City of Costa Mesa (714) 754-5032
77 Fair Drive, 4'1' Floor
Costa Mesa, CA 92628
Mr. Waren Siecke City of Brea (714) 990-7742
One Civic Center Circle
Brea, CA 92821
Mr. Nazir Lalani County of Ventura (805) 654-2080
800 South Victoria Ave.
Ventura, CA 93009
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14.0 Qualifications
Auistin-Foust Associates, Inc. (AFA) is a southern California consulting firm specializing in
transportation planning and traffic engineering. Over the past 25 years, the firm has provided
professional services to public and private entities for a wide range of transportation applications.
Comprehensive traffic studies in support of General Plan Circulation Elements are a major part of
AFA's expertise and experience. The firm has pioneered state-of-the-art procedures for traffic modeling
and for addressing the needs of Circulation Elements in today's planning environment. The firm has
prepared a number of General Plan Circulation Element traffic studies for cities throughout Southern
California, including the cities of Brea, Moorpark, Costa Mesa, Whittier, Encinitas, Laguna Niguel, and
Fountain Valley.
Proposal — Joint City and County
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