HomeMy WebLinkAbout2008-08-26 - AGENDA REPORTS - AWARD CONTR CNG VACTOR TRUCK (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: +
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
August 26, 2008
Travis Lange
AWARD CONTRACT TO PURCHASE ONE NEW
COMPRESSED NATURAL GAS (CNG) VACTOR TRUCK
Public Works
RECOMMENDED ACTION
City Council authorize staff to place an order with Haaker Equipment Company under a City
of Ontario contract for the purchase of a new CNG Vactor truck in an amount not to exceed
$398,997.
2. Authorize the City Manager or designee to execute all documents subject to City Attorney
approval,
BACKGROUND
The Environmental Services Division is responsible for a variety of tasks that require the
frequent use of a Vactor truck. Currently, staff works with an insufficient trailer -mounted Vactor
that has a small, four -inch hose that frequently clogs. This results in constant work delays and
interruptions. Additionally, the three -yard debris tank has a small load capacity requiring
frequent dumping throughout the day; which is time consuming and inefficient. Finally, the
drains below 14 feet deep cannot be cleaned due to the lack of suction on the current
trailer -mounted Vactor. These drains are currently being cleaned by an outside contractor.
The requested CNG Vactor truck advances the City's goal of promoting the use of alternative
fuels. This large vehicle is equipped with one of the most powerful cleaning systems in the
industry. With a new Vactor truck, staff will be able to perform their expanding job
responsibilities more efficiently. This equipment will also help protect the Santa Clara River by
cleaning trash and other pollutants. It will also help in the full implementation of the National
Pollutant Discharge Elimination System Permit.
I;Ppm�]
The City Council approved $407,000 for the'purchase of a Vactor truck, fuel, and maintenance in
the Fiscal Year 2008-09 budget. This amount includes a $25,000 grant from the Mobile Source
Air Pollution Reduction Review Committee.
A Vactor truck is a special use, heavy duty truck not usually handled by our local dealers.
However, through a City Council approved policy in July 1995, the City is allowed to place
orders again ' st pre-existing government contracts (piggybacking) where the contracts were
competitively awarded. This process offers a significant benefit to the City it might not
otherwise obtain through its own bid process. The City of Ontario awarded the purchase of their
CNG Vactor truck to Haaker Equipment Company (Haaker) through a competitive process and
included a clause allowing "piggybacking" opportunities for other public agencies. Haaker has
agreed to extend the City of Ontario's purchase price of $398,997 to the City of Santa Clarita.
ALTERNATIVE ACTIONS
Other action as approved by City Council.
FISCAL IMPACT
Funds in the amount of $25,000 is budgeted in 14603-5201.003 and $375,000 in 14600-5201.003
for the purchase of the CNG Vactor truck.