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HomeMy WebLinkAbout2008-10-14 - AGENDA REPORTS - COMMUTER PARKING STUDY CONTR (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: October 14, 2008 AWARD CONTRACT TO WALKER PARKING CONSULTANTS FOR A COMMUTER PARKING STUDY Administrative Services RECOMMENDED ACTION City Council: 1. Award a contract to Walker Parking Consultants for a Commuter Parking Study, Bid No. TR -07-08-61, in the amount of $53,700, and authorize a contingency of 10% of the award, or $5,370, for a total of $59,070. 2. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. BACKGROUND As transit service expands and the City's bus system and Metrolink train system continue to grow, commuter parking is in high demand. The majority of commuter bus and train riders drive to the bus or the train. Few riders can walk to a commuter bus stop or Metrolink station. The availability of park-and-ride lots is critical to the success of the regional commuter bus and train network, as well as commuter vanpool and carpool patrons. At present, regional bus commuters, train commuters, vanpools, and carpools tend to park at the Santa Clarita Metrolink Station, the Via Princessa Metrolink Station, the Newhall Metrolink Station, and the Cinema Drive park-and-ride lot (spaces designated for commuters). In addition, they use smaller lots located along Lyons Avenue and de facto lots on Newhall Avenue and Sierra Highway. The growth of regional travel in the future and expected population growth in the Santa Clarita Valley during the next ten years will result in increased demand for parking. In addition, Metrolink expects to add trains to and from Los Angeles, creating further demand for parking. The study proposed herein will provide the City with a detailed overview of the current availability of commuter parking in the Santa Clarita Valley (City of Santa Clarita and outlying unincorporated Los Angeles County). The study will begin with determining where the City's citizens are parking to use a bus, train, vanpool, carpool, etc. This will include official commuter parking lots (Metrolink stations, park-and-ride lots, etc.) as well as residential streets and various commercial centers. Using this information, as well as additional information provided by the City, the consultant will determine the projected demand for parking as the City grows and transit services increase. The final study will include a management plan and recommendations for efficient utilization, an evaluation of the economic impact of parking along major corridors, effective management and promotion of parking, and planning for future needs, including a financial plan. The Request for Proposal was published twice on June 1 and June 4, 2008. Notifications were sent to the Chamber of Commerce, Valley Industrial Association, and 13 suppliers on file. Additionally, 60 firms downloaded the bid package from the City's website. Six proposals were submitted on July 14, 2008. All of the firms are located in California. Proposals were scored according to four categories: Understanding of Project Requirements (20%), Staff Qualifications (20%), Experience & References (20%), and Cost of Services Provided (40%). A panel of eight City staff members evaluated all proposals and applied the appropriate score. Using the scores, an average score was derived to determine the overall cumulative score. A table showing the proposing firms, proposed cost, and overall cumulative score is below: Proposed Firms Proposed Cost Overall Cumulative Score Walker Parking Consultants $ 53,700 92.63 Burbank, California Majic Consulting Group $117,701 79.00 Santa Clarita, California Parking Design Group $ 95,370 74.88 Long Beach, California atry Design, Inc. $181,461 64.13 Laguna Niguel, California Wilbur Smith Associates $198,000 61.50 an Francisco, California S Engineers, Inc. $235,085 43.38 Bakersfield, California Walker Parking Consultants is recommended, based upon depth of understanding of the project, staff qualification, previous experience, and overall cost. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Funds for this expenditure is budgeted in account 12400.5161.001. No General Fund dollars will be used for this procurement.