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Home My WebLink About2008-07-08 - AGENDA REPORTS - CVC GAP CLOSURE PROJ ACCEPT (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item: _' CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by July 8, 2008 Curtis Nay CROSS VALLEY CONNECTOR GAP CLOSURE AND NEWHALL RANCH ROAD WIDENING FROM COPPER HILL DRIVE TO DICKASON, PROJECT S 1001 - PROJECT ACCEPTANCE Public Works RECOMMENDED ACTION 1. City Council accept the work performed by C.A. Rasmussen, Inc. on the Cross Valley Connector Gap Closure (CVC Gap Closure) Roadway and Newhall Ranch Road Widening from Copper Hill Drive to Dickason Drive, Project S1001. 2. Direct the City Clerk to file the attached Notice of Completion for both projects. 3. Direct staff to release the retention for both projects 35 days after the Notices of Completion are recorded, provided no Stop Notices have been filed, as provided by law. 4. Authorize an additional expenditure under the contract with Aquatic Consulting, Inc. in an amount of $120,000 from Account S 1001303-5161.001 to establish a 5 -year monitoring plan to oversee on -and off-site mitigation and to provide annual reporting to California Department of Fish and Game (CDFG) during the duration of the mandated plan; and authorize the extension of the tree monitoring plan mandated by CDFG for Project S1035, Bouquet Canyon Road Widening. 5. Authorize the City Manager or designee to Quit Claim to Newhall Land the temporary construction easement no longer required for the Cross Valley Connector Gap Closure. 6. Authorize the City Manager or designee to Quit Claim to Southern California Gas Company a portion of the reservation land not required for the Cross Valley Connector Gap Closure. 7. Authorize the City Manager or designee to Quit Claim to the Los Angels County Flood Control District easements for stormdrain purposes. 8. Authorize the City Manager or designee to record a 28 -acre Conservation Easement for off-site mitigation in favor of the Santa Monica Mountains Conservancy., 9. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The Cross Valley Connector (CVC) Gap Closure project and the Newhall Ranch Road Widening project from Copper Hill to Dickason Drive complete the western most segment of the CVC, which provides a direct connection between Interstate 5 and State Route 14. On June 27, 2006, the City Council awarded the construction contract to C.A. Rasmussen, Inc. to construct the Cross Valley Connector (CVC) Gap Closure. This extended Newhall Ranch Road from Interstate 5 to Copper Hill Drive as an eight lane divided roadway with a raised landscaped median and Class I Bike Lane on the southside of the road. On June 26, 2007, the City Council awarded the construction contract to C.A. Rasmussen, Inc. to widen Newhall Ranch Road from Copper Hill Drive to Dickason Drive. The Cross Valley Connector Gap Closure was completed to the satisfaction of the City Engineer on October 1, 2007. The total construction cost for the roadway including tree mitigation is $19,430,000. The Newhall Ranch Road Widening from Copper Hill Drive to Dickason Drive was completed to the satisfaction of the City Engineer on June 1, 2008. The total construction cost for this portion of the roadway is $2,173,871. Two items remain to be completed, maintenance of the offsite mitigation and the acquisition of a utility easement. Existing budgeted funds in the amount of $200,000 will provide for ongoing administrative costs and costs associated with the requirement to maintain the off-site mitigation and acquisition of a utility easement. The City is required to provide off-site tree mitigation due to the environmental impacts caused by the construction of the CVC Gap Closure project and the Bouquet Canyon Road Bridge Widening project. The California Department of Fish and Game (CDFG) is requiring the City to plant, maintain, and monitor 143 trees for approximately five years. The City is also required to clear debris from the off-site 28 acre parcel the City will encumber as a Conservation Easement in favor of the Santa Monica Mountains Conservancy (SMMC). The parcel will be managed by the Mountains Recreation and Conservation Authority (MRCA) as previously authorized by the City Council on June 26, 2007. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Sufficient funds were budgeted in Accounts S1001229 (Federal Grant), S1001260 (Metro Grant), and S1001303 (Valencia B&T) to complete both of these projects. RECORDING REQUESTED BY: City of Santa Clarita Public Works Department WHEN RECORDED MAIL TO: Sharon L. Dawson, CMC, City Clerk City of Santa Clarita 23920 Valencia Boulevard, Suite 304 Santa Clarita, CA 91355-2196 RECORDING FEES EXEMPTED G.0 § 6103 and 27383 NOTICE OF COMPLETION 08111 ens+ The City of Santa Clarita, a municipal corporation, is the owner in fee, except for the right-of-way upon which it has been constructed, of a certain public improvement known as Cross Valley Connector Gap Closure, Federal Project RPSTPL 5450 (019), City Project S1001. The City's address is 23920 Valencia Boulevard, Suite 300, Santa Clarita, California 91355-2196. The general location of said public improvements is Newhall Ranch Road between Interstate 5 and Copper Hill Drive. 4. On June 27, 2006 a contract to construct said public improvement was awarded to C.A. Rasmussen, Inc. 5 Work under said contract was completed on October 1, 2007 to the satisfaction of the City Engineer, and was accepted by the City on July 8, 2008. Sharon L. Dawson, CMC, City Clerk City of Santa Clarita STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES CITY OF SANTA CLARITA ) I have read the foregoing Notice of Completion and know its contents I am the City Clerk of the City of Santa Clarita and am authorized to make this verification for and on its behalf, and I make this verification for that reason. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and was duly and regularly ordered to be recorded in the office of the Los Angeles County Recorder. Sharon L. Dawson, CMC, City Clerk City of Santa Clarita Date RECORDING REQUESTED BY: City of Santa Clarita Public Works Department WHEN RECORDED MAIL TO: Sharon L. Dawson, CMC, City Clerk City of Santa Clarita 23920 Valencia Boulevard, Suite 304 Santa Clarita, CA 91355-2196 RECORDING FEES EXEMPTED G C § 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1 The City of Santa Clarita, a municipal corporation, is the owner in fee, except for the right-of-way upon which it has been constructed, of a certain public improvement known as Newhall Ranch Road Widening, Project S1005. 2. The City's address is 23920 Valencia Boulevard, Suite 300, Santa Clarita, California 91355-2196. 3. The general location of said public improvements is Newhall Ranch Road between Copper Hill Drive and Dickason Drive. 4. On June 6, 2007 a contract to construct said public improvement was awarded to C.A Rasmussen, Inc. 5. Work under said contract was completed on June 1, 2008 to the satisfaction of the City Engineer, and was accepted by the City on July 8, 2008. Sharon L. Dawson, CMC, City Clerk City of Santa Clarita STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I have read the foregoing Notice of Completion and know its contents. I am the City Clerk of the City of Santa Clarita and am authorized to make this verification for and on its behalf, and I make this verification for that reason. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and was duly and regularly ordered to be recorded in the office of the Los Angeles County Recorder. Sharon L. Dawson, CMC, City Clerk City of Santa Clarita M Date