HomeMy WebLinkAbout2008-04-22 - AGENDA REPORTS - GLOBAL TRANS BUS CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: 45
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
April 22, 2008
6
Jon Bischetsrieder
AWARD CONTRACT FOR BUS SERVICES FOR USE BY
RECREATION DAY CAMPS AND COMMUNITY SERVICES
DIVISION PROGRAMS - AWARD CONTRACT TO GLOBAL
TRANSPORTATION SERVICES FOR BUS SERVICES FOR USE
BY RECREATION DAY CAMPS AND COMMUNITY SERVICES
PROGRAMS
Administrative Services
RECOMMENDED ACTION
City Council award a contract to Global Transportation Services for bus services for use by
Recreation Day Camps and Community Services programs, in the amount of $93,300, plus a
contingency of $9,330 for a total annual amount not to exceed $102,330; authorize the City
Manager or designee to execute up to two annual renewal options not to exceed $102,330 each,
plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the
City Council in the annual budget for such Fiscal Year; and authorize the City Manager or
designee to execute all contracts and associated documents, or modify the awards in the event
that issues of impossibility of performance arise, and execute renewals, in accordance with the
terms provided herein, subject to City Attorney approval.
BACKGROUND
The Recreation and Community Services Divisions maintain annual programs for City of the
Santa Clarita residents. Programs include Camp Clarita (children's day camp), Youth in
Government, Visions in Progress; Community Center, and Blue Ribbon Task Force programs, all
which require bus charter services for transportation purposes. There are also additional day trips
for residents, determined and scheduled on a yearly basis and termed "excursions," such as
"Fourth of July at the Hollywood Bowl" and "Mama Mia," as examples, which require larger
charter buses.
In February 2008, Purchasing solicited bids for bus charter services incorporating Community
Services and Recreation Division needs. They included day camp's daily and overnight trips,
Youth in Government, Visions in Progress, Community Center, and Blue Ribbon Task Force day
trips.
The bid was published twice in the newspaper, February 17 and 20. The bid notice was faxed to
14 bus service vendors and mailed to the Santa Clarita Chamber of Commerce and Valencia
Industrial Association. A total of 18 vendors downloaded the bid, and 2 responses were
received, as noted below.
CompanX
Amount
Global Transportation Service $ 88,300.00.
Exclusive Sedan Service $213,620.00
After reviewing vendor qualifications and the bid amount responses, staff determined Global
Transportation Service is the most responsive and lowest bidder.
In addition, Recreation sought quotes for the "excursion' trips using bus types different and
larger than the normal buses used. Global Transportation Service was also the low quote for the
"excursions."
Staff concluded it would be in the City's best interests to include all program bus services in the
same contract and approval process. The recommended total contract amount reflects the total of
the above bid by Purchasing, as well as the quote performed by Recreation.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
J
FISCAL IMPACT
FY 07/08 funds for this expenditure total $93,300 and are budgeted in 15105-5161.002,
15309-5161.002, 15310-5161.002, 15312-5161.002, and 15113-5161.002.