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HomeMy WebLinkAbout2008-05-13 - AGENDA REPORTS - LACO GEN SERVICES CONTR (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT: Agenda Item /+ - CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval: Item to be presented by: May 13, 2008 Jon Bischetsrieder RESOLUTION REQUESTING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES Administrative Services RECOMMENDED ACTION City Council adopt the Resolution to renew the General Services Agreement between the City of Santa Clarita and the County of Los Angeles for miscellaneous services for an additional five-year term, ending June 30, 2013. Authorize the City Manager, or his designee, to sign all documents subject to City Attorney approval. BACKGROUND Upon incorporation, the City of Santa Clarita entered into a General Services Agreement with the County of Los Angeles to provide several miscellaneous services. These services included predatory animal control, prosecution of the City's ordinances, direct assessment collection, business license services, and a variety of public works activities. This agreement is scheduled to expire on June 30, 2008 and is renewable for an additional five years. The City intends to continue to contract these services with the County, and as such should renew the existing contract through June 30, 2013. ALTERNATIVE ACTIONS Other action as determined by the City Council. Adopted° 9'1 - '-/'o FISCAL IMPACT Funds for these services are included in the City's annual budget each year. ATTACHMENTS Resolution General Services Agreement, RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REQUESTING RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES WHEREAS, the City of Santa Clarita and the County of Los Angeles, by and through their respective legislative bodies on date July 1, 2008, entered into an agreement whereby the County of Los Angeles agreed to provide miscellaneous services, including predatory animal control, prosecution of City ordinances, direct assessment collection, and a variety of public works activities with the City of Santa Clarita; and WHEREAS, the existing General Services Agreement between the City of Santa Clarita and the County of Los Angeles will expire on June 30, 2008, unless the City Council, by resolution adopted prior to June 30, 2008, requests the Board of Supervisors to renew said agreement and said Board of Supervisors agrees to renew said agreement; and WHEREAS, the City Council of the City of Santa Clarita states its intent and desire to renew said agreement for an additional five-year term. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. The Board of Supervisors of the County of Los Angeles be requested to renew the certain agreement entitled "General Services Agreement" heretofore made and entered into between the City of Santa Clarita and the County of Los Angeles, effective July 1, 2008. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 13 day of May, 2008. MAYOR ATTEST: CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA) I, Sharon L. Dawson, CMC, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of ; , 2008, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 2 CITY CLERK, STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) CERTIFICATION OF CITY COUNCIL RESOLUTION I, Sharon L. Dawson, City Clerk of the City of Santa Clarita, do hereby certify that this is a true and correct copy of the original Resolution No. 08- m ,, adopted by the City Council of the City of Santa Clarita, California on *�, 2008, which is now on file in my office. Witness my hand and seal of the City of Santa Clarita, California, this _ day of , 20_ Sharon L. Dawson, CMC City Clerk By Susan Caputo Deputy City Clerk 3 GENERAL SERVICES AGREEMENT THIS AGREEMENT, dated for purposes of reference only, June 18, 2008, is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of Santa Clarita, hereinafter referred to as the "City." RECITALS: (a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions. (b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth. (c) Such contracts are authorized and provided for by the provisions of Section 56'/2 of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code. THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. The County agrees, through its officers and employees, to perform those , City functions which are hereinafter provided for. 2. The City shall pay for such services as are provided under this agreement at rates to be determined by the County Auditor -Controller in accordance with the policies and procedures established by the Board of Supervisors. These rates shall be readjusted by the County Auditor -Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County. 3. No County officer or department shall perform for said City any function not coming within the scope of the duties of such officer or department in performing services for the County. 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. 5. No function or service shall be performed hereunder by any County officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations. 6. Whenever the County and City mutually agree as to the necessity for any such County officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense. It is expressly understood that in the event a local administrative office is maintained in the City for any such County officer or department, such quarters may be used by the County officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the c performance of such outside duties shall not be at any additional cost to the City. 7. All persons employed in the performance of such services and functions for the City shall be County employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County officer and employee engaged in performing any such service or function shall be deemed to be an officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except, as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment. 9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto. 10. Each County officer or department performing any service for the City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor; supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service. 11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds, to insure payment for work, services or materials provided hereunder. 12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice. If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed. 13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, including interest thereon, from any funds of any such City on deposit with the County without giving further notice to said City of County's intention to do so. 14. This contract shall become effective on the date herein -above first mentioned and shall run for a period ending June 30, 2013, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In event the City desires to renew this agreement for said five-year period, the City Council shall not later than the last day of May 2013, notify the Board of Supervisors of County that it wishes to renew the. same, whereupon the Board of Supervisors, not later than the last day of June 2013, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise such agreement shall finally terminate at the end of the aforedescribed period. Notwithstanding the provisions of this paragraph herein -above set forth, the County may terminate this agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County. 16. This agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. Executed this day of The City of Santa Clarita By Mayor ATTEST: City Clerk THE COUNTY OF LOS ANGELES By By Deputy Chair Board of Supervisors ATTEST: SACHI A. HAMAI Executive Officer/Clerk of the Board of Supervisors Deputy APPROVED AS TO FORM: RAYMOND G. FORTNER, JR. County Counsel Deputy