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HomeMy WebLinkAbout2008-07-08 - AGENDA REPORTS - LANDSCAPE MAINT CONTR (2)CONSENT CALENDAR DATE: Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by: July 8, 2008 Emilio Blanco SUBJECT: AWARD CONTRACTS FOR BID NUMBERS; PS -07-08-47, PS -07-08-48, PS -07-08-49, PS -07-08-50, PS -07-08-51, FOR LANDSCAPE MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE ZONES T-52, T-31, ZONE 5, T -23A, AND T -23B DEPARTMENT: Administrative Services RECOMMENDED ACTION 1. City Council award two-year landscape maintenance service contracts for the following landscape maintenance zones to the companies and amounts listed below. Authorize a 20% contingency to the awarded contractors for unanticipated repairs, vandalism, disease control and emergencies. Company Zone Description Annual Amount Wurzel Landscape T-52 Stonecrest $ 106,368.00 ISS Grounds Control T-31 Shangri-la $ 88,556.16 Stay Green, Inc. Zone 5 Sunset Hills $ 71,184.00 Oakridge Landscape T -23A Mountainview Condos $ 73,730.00 Oakridge Landscape T -23B Seco Villas $ 23,245.00 2. City Council authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the above annual amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year and execute all documents subject to City Attorney approval. BACKGROUND The City assumed administrative and operational responsibility of Landscape Maintenance Districts (LMD) from the County of Los Angeles approximately 11 years ago. Currently, there are 6 landscape companies servicing the 34 LMD zones comprised of approximately 700 landscaped acres, inclusive medians, parkways, 3 parks, 20 miles of paseos, and 27,000 trees. Landscape services for all LMD zones are provided through private landscape companies. In 2006, LMD staff conducted a review of its landscaping contracts and found most were over ten years old. They required improved standards to address new laws, innovations, or the inclusion of best management practices for landscaping care. To this end, staff set a course to competitively bid landscaping services for all LMD zones to implement an improved set of landscape specifications. Council awarded the first bid in 2006, followed by an equally successful round of bids awarded in 2007. By July 2009, staff anticipates new specifications and contracts for all LMD zones will be in place. Tonight, the first of two sets of LMD landscape bid awards scheduled for 2008 *is before the Council for their consideration. On May 13, 15, and 20, 2008, the City's Purchasing Section recived 42 bids from 9 different landscape companies for 5 contracts. Due to the high number of bids, this process was highly competitve and effective toward keeping cost increases to a minimum. These companies, their respective bid amounts, and company locations are listed on Attachment "A" of this report. Savings for each zone will be used to augment replacement reserves, add more flowers, and upgrade irrigation systems. Staff reviewed the bid submissions and determined the bidders identified in the recommendaton represent the lowest responsive, responsible bidders for their respective contracts. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT There is no impact to the General Fund. All bid amounts are proposed for City Council approval in the FY 08-09 Budget. ATTACHMENTS Attachment A k / CN Cl) Ln - ©©• a> /?$ f)® «° ° ) �-7 G(f U) ± ] \ 2L) 2 i 77} m / o kj) o < U _ S R G S PIL oci k Cl) k a / § § ® ® & a $ % U) \ 5° ®° � &CL/ 2 :2 q\§ CoM ` W 2 ƒ a) «#e \t} §)\ 0 2z ora ° �]* k k k k # r n 611, & & / k j , ( �§, o!f 2aa 2)n ® U) �u %_§ m§c §/o , o u ,2 , �]0 o ! J \ Ln k k k k kkk m 17 e $ k ow }U) 2a2 °E3 E2 -c-§ =se f[± @$ a.§§� S§# «-D« /\ �U2 0 oR) ® a k / \ } % % / 3 611). a & & \ G fCa-wo (D. k ©EL 2]f§ 202 of oCccL �wk 20 )2 m'0 /� goo PD 4) - C14 n f _ N | m m m m o § u