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Home My WebLink About2008-06-24 - AGENDA REPORTS - MAGIC MOUNTAIN INTERCHANGE (2)Agenda Item: ' CITY OF SANTA CLARITA AGENDA REPORT UNFINISHED BUSINESS City Manager Approval: Item to be presented by: Robert Newman DATE: June 24, 2008 SUBJECT: INTERSTATE 5/MAGIC MOUNTAIN PARKWAY INTERCHANGE PHASE 2 IMPROVEMENTS, PROJECT S 1003 - EXECUTION OF AGREEMENTS WITH SOUTHERN CALIFORNIA EDISON (SCE) AND CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS), AND AUTHORIZE INCREASE IN SPENDING AUTHORITY DEPARTMENT: Public Works RECOMMENDED ACTION 1. City Council authorize an increase of $10,400,000 to the existing contract for general contractor Security Paving, Inc. resulting in a total contract price of $36,751,592. 2. Authorize an increase totaling $1,400,000 for the following existing contracts: • Construction design support services to Willdan in the amount of $650,000, resulting in a total contract price of $975,000. • Construction management and inspection services to MNS Engineers, Inc. in the amount of $550,000, resulting in a total contract price of $650,000. • Construction survey staking services to Psomas & Associates in the amount of $150,000, resulting in a total contract price of $450,000. • Materials testing and soil/asphalt inspection services to Fugro West, Inc. in the amount of $50,000, resulting in a total contract price of $450,000. Approve the streetlight installation agreement with Southern California Edison (SCE) in the amount of $600,000 for the lighting system to be installed on Magic Mountain Parkway and The Old Road. 4. Authorize the execution of a landscape maintenance agreement with the California Department of Transportation (Caltrans) to maintain the decorative treatment on the recently constructed retaining walls at the northbound Magic Mountain Parkway off -ramp. AP .. PRO � 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The construction of the proposed Interstate 5/Magic Mountain Parkway Interchange Improvements and the realignment of The Old Road commenced in July 2006, with an adjusted completion date of fall 2009. Newhall Land was the lead in regards to the design phase of the project that started in early 2002. In order to meet the MTA deadline and secure $10,435,000 in MTA funds, the City Council awarded the construction contract on October 25, 2005, to Security Paving, Inc. During the next eight months, the plans were finalized by Newhall Land in coordination with Caltrans, Los Angeles County Department of Public Works (LACDPW), Los Angeles County Sanitation Districts (LACSD), and the City. These modifications and unanticipated utility conflicts resulted in a $10,400,000 increase to the construction contract budget with a breakdown as follows: Work Description Increased Amount Reason for Increase Percentage Complete 1. Quantity changes from plan $3,800,000 Plan revisions by approving revisions after award and delay agencies after award and 10% impacts from unanticipated utility unanticipated utility conflicts. conflicts. 2. Sewer lining and bypass $2,200,000 LACSD requirement due to operations of the existing design change after award. 100% 30 -inch LACSD main trunk line. 3 Construction of Portland $1,300,000 LACDPW requirement due to Cement Concrete pavement at the design change after award. 50% intersection of The Old Road and Magic Mountain Parkway in lieu of asphalt concrete. 4. Construction of outlet $1,200,000 LACDPW requirement due to structure and various other plancheck comments after award. 80% stormdrain changes along The Old Road realignment. 6 Installation of decorative wall $1,000,000 Newhall Land requested after treatment on retaining walls along award 0% northbound off -ramp and Magic Mountain Parkway. 7. Construction of landscape $500,000 Newhall Land requested after enhancement on The Old Road award. 0% and Magic Mountain Parkway. 8. Construction of new sewer $400,000 Newhall Land requested after lines on The Old Road and Magic award 90% Mountain Parkway Due to increases in the project from utility conflicts, support services which includes construction design, field testing, inspection services, and construction management are also extended by one calendar year, resulting in an increased cost of $1,400,000. In addition, the streetlight installation on Magic Mountain Parkway and The Old Road requires the current SCE streetlight system be removed and relocated with SCE installing the lights. This item authorizes an agreement with SCE to facilitate the work. All additional costs of the Phase 2 improvements incurred by the City will be reimbursed by Newhall Land as illustrated in the fiscal impact statement pursuant to the October 25, 2005, funding agreement between the City and Newhall Land. Subsequent to this agreement, Newhall Land filed bankruptcy on June 8, 2008, with the court approving an interim order for financing on June 10. The City has been advised by Newhall Land that the post petition financing will fund Newhall Land's obligation on this project. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT The amount of approved additional construction costs requested at midyear budget adjustment was $15,604,227, which increased the City Council approved project costs to $47,700,000. The October 2005 funding agreement between Newhall Land and the City obligates Newhall Land to form the Westside Bridge and Thoroughfare District, and to pre -pay its agreed to fair -share project costs into the District. Fair -share allocation of project costs have been agreed to as being shared between the City, the Valencia Bridge and Thoroughfare District, and the Westside Bridge and Thoroughfare District and are respectively identified as: All project costs in excess of the City's agreed to fair share of $10,435,000, including but not limited to $30,138,556, will be borne by the Valencia Bridge and Thoroughfare District and Westside Bridge and Thoroughfare District, or Newhall Land, per the executed funding agreement. Adequate funds have been budgeted in Expenditure Account S1003260-5161.001 and S1003303-5161.001. ATTACHMENTS Exhibit "A" - Location Map CITY VALENCIA B&T WESTSIDE B&T DISTRICT DISTRICT First $30,138,556 34% - $10,435,000 22% - $6,502,173 44% - $13,201,383 (percentage share/total) Over $30,138,556 $0 50% 50% All project costs in excess of the City's agreed to fair share of $10,435,000, including but not limited to $30,138,556, will be borne by the Valencia Bridge and Thoroughfare District and Westside Bridge and Thoroughfare District, or Newhall Land, per the executed funding agreement. Adequate funds have been budgeted in Expenditure Account S1003260-5161.001 and S1003303-5161.001. ATTACHMENTS Exhibit "A" - Location Map