HomeMy WebLinkAbout2008-09-23 - AGENDA REPORTS - NINE LIGHT DUTY TRUCKS CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
Jon Bischetsrieder
City Manager Approval
Item to be presented by:
September 23, 2008
AWARD CONTRACT FOR THE PURCHASE OF NINE
LIGHT-DUTY TRUCKS
Administrative Services
RECOMMENDED ACTION
1. City Council award a contract to Theodore Robins Ford, in an amount not to exceed
$238,175, for the purchase of nine light-duty trucks, and authorize the City Manager or
designee to modify the award in the event other issues of impossibility of performance arise,
subject to City Attorney approval.
2. Transfer $33,565.12 from account 12001-5151.001 Claims Payment to account
12001-5201.003 Automotive Equipment.
BACKGROUND
During the FY 08/09 budget process, the City Council approved the purchase of nine light-duty
trucks.
The Invitation to Bid was published three times, from July 13 to 20, 2008, and was conducted in
compliance with the Support of Santa Clarita Businesses program. Bid packages were supplied
to eleven local dealers, and notifications were sent to the Chamber of Commerce, Valley
Industrial Association, and 46 suppliers on file. Additionally, 49 dealers downloaded the bid
package from the City's website. The following bid responses were opened by Purchasing on
August 21, 2008:
Vendor
Location
wel
Theodore Robins Ford Costa Mesa, CA $238,174.25
APPROVE1
Burch Ford
Santa Monica Ford
Raceway Ford
Wondries Ford
Parkway GMC
Reynolds Buick/GMC
Sopp Truck Center
Lake Chevrolet
HW Hunter Dodge
Frontier Toyota
Frontier Ford
Power Ford
Paradise Chevrolet
La Habra, CA
Santa Monica, CA
Riverside, CA
Alhambra, CA
Santa Clarita, CA
Covina, CA
Huntington Park, CA
Lake Elsinore, CA
Lancaster, CA
Santa Clarita, CA
Santa Clara, CA
Santa Clarita, CA
Ventura, CA
$244,248.81
$247,013.51
$247,454.09
$258,296.41
$269,598.79
$280,489.00
$284,772.19
$290,279.95
$200,529.53 (partial bid)
$213,845.71 (partial bid)
$223,103.25 (partial bid)
$261,210.25 (partial bid)
No Bid
In reviewing the vehicle bid breakdowns, Parkway GMC met the criteria for the support of Santa
Clarita businesses for one vehicle and was offered the opportunity to match the low bid for
award. The situation on that sole vehicle would have resulted in a net loss to the dealer, and they
reluctantly declined to match the low bid. The bid submission from Theodore Robins Ford met
all essential bid requirements and is determined to be the lowest responsible, responsive bidder.
ALTERNATIVE ACTIONS
Other action as determined by City Council.
FISCAL IMPACT
FY 09 funds for purchase of the nine light-duty trucks are available in the following�accounts:
$101,346.65 from account 12103-5201.003; $45,825.79 from account 12500-5201.003;
$21,572.11 from account 13200-5201.003; $25,500.00 from account 14402-5201.003;
$2,157.21 from account 14507-5201.003; and $8,207.37 from account 14400-5201.003.
Transfer $33,565.12 from account 12001-5151.002 to account 12001-5201.003.