HomeMy WebLinkAbout2008-10-28 - AGENDA REPORTS - RED ROCKET LA CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: O__,,
CITY OF SANTA CLARITA
AGENDA REPORT
Gail Ortiz
City Manager Approval:
Item to be presented by:
October 28, 2008
APPROVE GRAPHIC DESIGN SERVICES CONTRACT FOR RED
ROCKET LA
City Manager's Office
RECOMMENDED ACTION
City Council award contract to Red Rocket LA for graphic design services in amounts not to
exceed $150,000 annually, authorize the City Manager or designee to execute the contract and
associated documents, and execute up to three annual renewal options not to exceed the above
annual amount plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation
of funds by the City Council in the annual budget for such Fiscal Year, subject to City Attorney
approval.
BACKGROUND
City staff regularly uses outside graphic designers to complete the wide range of communication
pieces required to inform the public. Graphic Services range from newsletter design, brochures,
websites and signage, to rack cards, invitations and advertisements.
The Request for Proposals was published three times, from July 27 to August 3, 2008, and was
conducted in compliance with the support of Santa Clarita Businesses program. Notifications
were sent to the Chamber of Commerce, Valley Industrial Association, and suppliers on file.
Additionally, 137 firms downloaded the bid package from the City's website. The following
companies submitted bid responses which were received by Purchasing on August 29, 2008:
Vendor Location
McGregor Shott Valencia, CA
Linda Burrows Graphic Design Santa Clarita, CA
Red Rocket LA Culver City, CA
-Removed
Angelo Pizzo, Inc.
See 360 Studios
Tracy Davis
Allen Maxwell
RLR Advertising
Inkwell Creative
Studio Pattern
The Sherwood Group
Studio Three Sixty
Badali Design Communications
Visuart
Marketing by Design
Valencia, CA
Pleasant Hill, CA
Lancaster, CA
San Diego, CA
Pasadena, CA
Portland, OR
Denver, CO
Santa Clarita, CA
San Juan Capistrano, CA
Whittier, CA
Costa Mesa, CA
Altadena, CA
The City went through an evaluation process of outside graphic vendors. Internal users evaluated
all of the firms and selected a vendor who ranked the highest during this process. One was
selected to provide a wide breath of skill levels and provide ample services to City staff. The
City continues to evaluate its need and may in the future award additional graphic services
contracts.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Fiscal Year 2008-09 funds for the expenditures have been budgeted by each department in
various accounts.