HomeMy WebLinkAbout2008-05-27 - AGENDA REPORTS - REFORESTATION CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
May 27, 2008
(9V
Robert Sartain
AWARD CONTRACT TO WEST COAST ARBORISTS INC. FOR
CITYWIDE REFORESTATION PROJECT RESULTING FROM
OCTOBER 2007 FIRE AND WINDS
Public Works
RECOMMENDED ACTION
1. City Council award a contract to West Coast Arborists, Inc. for a Citywide reforestation
project in the amount of $170,400, plus a 10 percent contingency of $17,040, for a total not to
exceed $187,440.
2. Authorize the City Manager or designee to modify the award in the event other issues of
impossibility of performance arise and execute all documents, subject to City Attorney
approval.
BACKGROUND
During October 2007, Public Works activities were focused on emergency response to
windstorms and the Buckweed Fire. Sustained periods of high wind resulted in significant
damage to the City's urban forest. City arborists have identified over 200 trees as a complete loss
or suffering major structural damage.
Along Camp Plenty Road, 69 palm trees were burned to some extent in the Buckweed Fire.
Urban Forestry received a petition requesting the removal of the palms at Camp Plenty Road and
Aldbury Street. This petition includes signatures from more than half of the residents in this area.
The removal of these trees has been discussed with Los Angeles County Fire, and they agree that
the removal of these trees will increase public safety. City Urban Forestry staff recommends
proceeding with the removal of the palms, given the degree of damage to the trees and the level
of resident support. Some non -fire related tree vacancies will be addressed simultaneously.
!AN.INAEO
D
An invitation to bid was published 3 times, March 30, April 2, and April 6, 2008. The following
bid responses were opened by the Purchasing Division on May 1, 2008:
Vendor
Location
Bid
West Coast Arborists Inc.
Anaheim, CA
$ 96,525.00
Tree Elements
Yorba Linda, CA
$111,200.00
Grace Building Maintenance
Los Angeles, CA
$144,500.00
Mariposa Horticulture Ent.
Irwindale, CA
$147,584.00
United Pacific Services Inc.
La Habra, CA
$159,670.00
Nature's Image
Lake Forest, CA
$224,492.50
Tip Top Arborists Inc.
Lancaster, CA
$238,610:00
Tropical Creations Inc.
Northridge, CA
$322,942.00
Valley Crest Tree Co.
San Fernando, CA
$365,110.00
Staff recommends the project be awarded to the lowest qualified bidder, West Coast Arborists
Inc. Staff is adding 55 tree planting sites at the contractor's unit cost of $325 per tree, and a
12 -month extended maintenance period for 150 trees at a cost of $56,000. West Coast Arborists
Inc. is licensed by the California State Contractors License Board under License 366764.
The contractor's bid was reviewed for accuracy and conformance to the contract documents and
found to be complete. References were checked and indicate this contractor has performed work
to the customers' satisfaction.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this project were appropriated to Account 14507-5161.001 as part of the Fiscal Year
2007-08 midyear budget adjustment process.
ATTACHMENTS
None