HomeMy WebLinkAbout2008-05-13 - AGENDA REPORTS - SPECIAL DISTRICTS BID AWARD (2)Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
DATE: May 13, 2008
SUBJECT: AWARD SPECIAL DISTRICTS BID NUMBER PS 07-08-31 TO
JOHN DEERE LANDSCAPES, IRRIGATION SUPPLIER FOR
ASSEMBLING WATER -SAVING IRRIGATION CONTROLLERS
AND DELIVERY TO CITY CORPORATE YARD
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council:
1. Disqualify Aqua -Flo Supply, the distributor of ET Water controllers, as non-responsive and
unable to meet bid specifications.
2. Award bid to John Deere Landscapes, distributor for Rain Master Irrigation, in an
amount of $58,425, plus a 5% contingency of $2,921, for a total not to exceed $61,346.
3. Authorize the City Manager or designee to execute up to two annual renewal options not to
exceed $61,346, modify the award in the event that issues of impossibility of
performance arise, subject to City Attorney approval.
BACKGROUND
To be more efficient with water use, Special Districts plans to remove and replace outdated,
obsolete irrigation controllers over the next two years. Older controllers are deteriorating and not
efficient. These controllers have to be manually turned on and off before a rain. New controllers
will run from a desk top computer and have all the latest weather and evapotransporation (ET)
capabilities. These new features will manage water usage through weather data and
automatically control the on and off responsibilities. In previous irrigation upgrades, the
landscape companies assigned to the upgrading LMD zones purchased the equipment. The City
IQPP'0 ED,
is now purchasing directly from a distributor. This change saved $8,764 by eliminating the
service fee charged by landscapers.
These irrigation controllers will be installed covering the major medians, Mountain View,
American Beauty East, Circle "J" Ranch, Northpark, and Stonecrest LMD zones.
ALTERNATIVE ACTIONS
Other direction as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $61,346 were appropriated in the FY 2007-08 budget.
ATTACHMENTS
Attachment A
ATTACHMENT A
PS -07-08-31 BIDDERS
ComRany Location Amount
Aqua -Flo Supply* Santa Clarita, CA $50,580.14
John Deere Landscapes" Santa Clarita, CA $58,424.59
American Heritage Landscape Canoga Park, CA $61,607.24
Smith Pipe & Supply. Van Nuys, CA $58,424.59
* The apparent low bidder, Aqua -Flo Supply, was unable to meet the Bid
Specifications with their product and deemed non-responsive.
** Using the Support of Santa Clarita Business Provisions of the Municipal
Code, John Deere Landscapes became the lowest, responsible, responsive
bidder. Their original bid was in the amount of $60,072.70.