HomeMy WebLinkAbout2008-01-22 - AGENDA REPORTS - TRAFSIG LIGHT CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
January 22, 2008
L.E.D. (LIGHT EMITTING DIODE) REPLACEMENT PROGRAM
FOR TRAFFIC SIGNALS - AWARD CONTRACT
Public Works
RECOMMENDED ACTION
City Council accept the Southern California Edison Standard Performance Contract (SPC)
Grant Agreement in the amount of $38,460.
2. Approve a budget transfer in the amount of $3,051 from Account No. 14402-5141.007 to
Account No. M0056354-5161.001.
3. Approve the plans and specifications for the Light Emitting Diode (L.E.D.) Replacement
Program, Project No. M0056.
4. Award the contract to Metro Parking & Traffic Systems for $221,510, and authorize the
expenditure from Account Nos. M0056601-5161.001 and M0056354-5161.001.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
In 2002, the California Energy Commission adopted standards for vehicular traffic signal lamps
and modules, adding standards for pedestrian lamps in 2004. The state mandate now requires that
traffic signals statewide be energy efficient by utilizing L.E.D. technology.
This program is intended to replace and install incandescent traffic signal lamps with L.E.D.
technology throughout the City. This is the second phase of the.5-year program, which will
replace 39 signal lamps with LED modules.
'P OVED�
The -existing incandescent traffic signal lamps within the City utilize 150 watts per lamp. Once
the incandescent lamps are replaced with L.E.D. technology, this wattage will be reduced to
10 watts per lamp, resulting in an average energy consumption reduction of 93 percent. In
addition, the energy consumption reduction will bring about a savings of approximately $30,000
in utility costs. The savings will be used to implement the third phase, which will partially be
covered through the CII' budget request for Fiscal Year 2008-2009. The energy savings due to
this program will be used to implement the program annually, until all of the incandescent lamps
have been replaced.
On December 6, 2007, the following bids were received for this project:
Company
Amount
Base
Alternate
Total
Metro Parking & Traffic Systems
$168,644
$52,866
$221,510
Republic ITS Services
$198,638
$49,240
$247,878
Christopher R. Morales
$211,776
$63,060
$274,836
Steiny and Company, Inc
$219,395
$50,590
$269,985
Pro Tech Engineering
$229,830
$53,660
$283,490
PTM General Engineering Svcs.
$220,288
$69,340
$289,628
C.T. and F. Inc.
$248,086
$70,427
$318,514
Moore Electrical Contracting
$394,421
$72,800
$467,221
The lowest responsive bid was received by Metro Parking & Traffic Systems in the amount of
$221,510. After reviewing the bid summary, staff verified the apparent low bidder's contractor's
license, sureties, and project references. Based upon the review, staff recommends awarding the
contract to Metro Parking & Traffic Systems, the lowest responsive bidder, in the amount of
$221,510.
This project is based on the installation of L.E.D. lamps at 39 intersections, and consists of two
components: the base project, which covers installation and furnishing of L.E.D. lamps and
pedestrian countdown modules at 39 intersections, and the alternate bid, which will consist of
upgrading the existing 8 -inch vehicle heads with 12 -inch vehicle heads, which will increase
visibility to the motorist. The result from the bids yielded a low bid of $168,644 for the base
project, and $52,866 for the alternate. No contingency is required for the project, since the
project was bid on a per unit basis, and units may be removed from the alternate amount if
necessary.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The cost estimate for this project is $221,510. Funds in the amount of $38,459 have been
appropriated into Expenditure Account No. M0056601-5161.001 and $180,000 has been
appropriated into Expenditure Account No. M0056354-5161.001. The requested transfer of
$3,051 from Account No. 14402-5141.007 to Account No. M0056354-5161.001 will adequately
fund the project.
ATTACHMENTS
None