HomeMy WebLinkAbout2008-05-13 - AGENDA REPORTS - TREE DATA COLLECTION CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
May 13, 2008
G
CONTRACT AMENDMENT FOR ARBORPRO INC. TO
INCREASE QUANTITY OF TREE DATA COLLECTION
Public Works
RECOMMENDED ACTION
City Council approve the amendment to Contract 08-00026 with ArborPro Inc. for tree
inventory data collection in the amount of $70,500, not to exceed the new total contract price
of $120,450.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City's tree inventory now includes an estimated 80,000 trees. The tree inventory has
increased from the City's incorporation due to new parks, facilities, tract developments,
annexations, improvements to medians, and continued tree plantings that are conducted citywide.
Of these 80,000 trees, 53,000 are maintained by the Urban Forestry Division, and 27,000 are
maintained by the Landscape Maintenance District.
Earlier this year, the City entered into a contract with ArborPro Inc. for tree data collection
services. Certified arborists using a Global Position Satellite (GPS) system will collect data on
approximately 34,000 trees.
In addition to obtaining accurate information on tree locations, data obtained through this system
will give staff access to thorough information on species, size, condition, and other relevant data
on each of the 34,000 trees. A current and accurate computerized tree inventory will allow for
comprehensive analysis of tree maintenance needs, strategic planning, budget projections,
efficient customer service, and time savings for staff.
APPROVED
Subsequent to the original contract award to ArborPro, the City was awarded a grant in the
amount of $63,000, which was previously appropriated. Matching funds in the amount of $7,500
have been identified, bringing the funding for the additional work to $70,500 for the contract.
With the additional funding in the amount of $70,500 plus the original contract award for tree
inventory, the total contract amount is $120,450.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for the additional tree inventory data collection totaling $70,500 are available in the
following accounts: $2,500 in Account 12517-5161.005; $2,500 in Account 12520-5161.005;
and $2,500 in Account 12521-5161.005. Additional funds in the amount of $63,000 were
appropriated to Account 14508-5161.001 at the February 26, 2008, City Council meeting.
ATTACHMENTS
None