The URL can be used to link to this page

Home My WebLink About2008-01-22 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA 1 CITY COUNCIL REGULAR MEETING Tuesday, January 22, 2008 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355. AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title Il) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Cindy Pharis for her outstanding contributions as a teacher Saugus High School Girls Cross Country for winning State Championship PRESENTATIONS TO THE CITY Public Works for winning the APWA award for the CVC Gap Closure Project Cable Hope Foundation/Wells Fargo presenting a check to City Council for the Santa Clarita Disaster Coalition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES January 8, 2007 - special and regular City Council meetings CONVENE SANTA CLARITA REDEVELOPMENT AGENCY JOINT CITY COUNCIL/REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES December 11, 2007 — regular meeting CONSENT CALENDAR CC/SCRDA 1. JUNE 30, 2007 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER - The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2007. Diehl, Evans and Company conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance that the City's financial statements were free from material misstatements. RECOMMENDED ACTION: Approve the Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ending June 30, 2007; the Comprehensive Annual Financial Report (CAFR) and Audit Committee Letter for fiscal year ending June 30, 2007. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RESUME CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. FEDERAL ADVOCACY: SOLEDAD CANYON MINING PROPOSAL - Since 2001, the City has retained the professional services of Jamison and Sullivan, Inc. for federal advocacy services specifically relating to the CEMEX mining proposal in Soledad Canyon. RECOMMENDED ACTION: Authorize the City Manager or designee to execute, subject to City Attorney approval, a contract for the continuation of professional services with Jamison and Sullivan, Inc. for the period of January 1, 2008, through June 30, 2008. 4. RESOLUTION RECOGNIZING THE IMPORTANCE OF USING REUSABLE BAGS - This resolution identifies the City's past, present, and future efforts to promote the use of reusable bags and limit our dependence on plastic shopping bags. This resolution also highlights the City's partnership with Los Angeles County on events designed to promote the use of reusable bags. RECOMMENDED ACTION: Adopt a resolution recognizing the City's past, present, and future efforts to promote reusable bags and limit our dependence on plastic shopping bags, including the support of the Los Angeles County "Day Without a Bag" program and any future programs. 5. RIGHT -TURN POCKET AT WHITES CANYON ROAD AND SOLEDAD CANYON ROAD, PROJECT NO. C3010 - AWARD DESIGN CONTRACT - This project is the design phase for adding a right -turn pocket in the northbound direction of Whites Canyon Road at Soledad Canyon Road. RECOMMENDED ACTION: Award the design contract to Willdan for civil design services for the Right -Turn Pocket at Whites Canyon Road and Soledad Canyon Road, Project No. C3010, for a total amount, including contingency, of $83,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. SANTA CLARITA ACTIVITIES CENTER IMPROVEMENT, PROJECT NO. F3015 - AWARD CONSTRUCTION CONTRACT - This project is the construction phase for the improvement at the Santa Clarita Activities Center to create more work space for City staff at City Hall by moving Community Services Division and the Recreation Division staff from City Hall to the Activities Center. RECOMMENDED ACTION: Approve the plans and specifications and award the construction contract for the Activities Center Improvement, Project No. F3015, to C.J. Tech Construction, Inc. in the amount of $596,000, and authorize a 20 percent contingency in the amount of $119,200; award various construction support contracts totaling $303,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. L.E.D. (LIGHT EMITTING DIODE) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS- AWARD CONTRACT - This program is intended to replace the existing traffic signal incandescent lamps with Light Emitting Diode (L.E.D.) technology. RECOMMENDED ACTION: Accept the Southern Calfornia Edison Standard Performance Contract (SPC) Grant agreement in the amount of $38,460; approve a budget transfer in the amount of $3,051 from Account No. 14402-5141.007 to Account No. M0056354-5161.001; approve the plans and specifications for the Light Emitting Diode (L.E.D.) Replacement Program, Project No. M0056; award the contract to Metro Parking & Traffic Systems for $221,510, and authorize the expenditure from Account Nos. M0056601-5161.001 and M0056354-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. RESOLUTION ESTABLISHING NO -STOPPING AND NO -PARKING ZONES ALONG TUPELO RIDGE DRIVE BETWEEN SECO CANYON ROAD AND SYCAMORE CREEK DRIVE - Establish six no -stopping any time zones (35 feet each) and four no -parking zones, 12:00 a.m. to 4:00 a.m. (total of 474 feet), along the north and south sides of Tupelo Ridge Drive between Seco Canyon Road and Sycamore Creek Drive. RECOMMENDED ACTION: Adopt a resolution establishing six no -stopping any time zones (35 feet each) and four no -parking zones, 12:00 a.m. to 4:00 a.m. (total of 474 feet), along the north and south sides of Tupelo Ridge Drive between Seco Canyon Road and Sycamore Creek Drive. 9. RESOLUTION FOR OVERNIGHT PARKING RESTRICTIONS ON SAN FERNANDO ROAD, NORTH OF 13TH STREET - Establish overnight parking restrictions on San Fernando Road, north of 13th Street. RECOMMENDED ACTION: Adopt a resolution establishing overnight parking restrictions on San Fernando Road, north of 13th Street. 10. RESOLUTION AUTHORIZING THE INSTALLATION OF MULTI -WAY STOP CONTROL FOR THE INTERSECTION OF WINTERDALE DRIVE AT CANVAS STREET - Installation of multi way -stop control for the intersection of Winterdale Drive at Canvas Street. RECOMMENDED ACTION: Adopt a resolution authorizing the installation of multi -way stop control for the intersection of Winterdale Drive at Canvas Street. 11. RESOLUTION ESTABLISHING DISABLED PERSONS PARKING ON SIERRA ESTATES DRIVE AT VALLEY VIEW COMMUNITY SCHOOL - To establish disabled persons parking on Sierra Estates Drive in front of Valley View Community School. RECOMMENDED ACTION: Adopt a resolution establishing disabled persons parking on Sierra Estates Drive in front of Valley View Community School. 12. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH LAND DESIGN CONSULTANTS, INC. TO PREPARE AN EIR FOR THE BURRTEC MATERIALS RECOVERY FACILITY AND TRANSFER STATION PROJECT - City staff is recommending Land Design Consultants, Inc. to prepare an EIR for the proposed Burrtec Materials Recovery Facility (MRF) and Transfer Station project. RECOMMENDED ACTION: Authorize the City Manager or designee to enter into a professional services agreement between the City and Land Design Consultants, Inc. to prepare an Environmental Impact Report (EIR) for the Burrtec Materials Recovery Facility project, for a total contract amount not to exceed,' subject to City Attorney approval. EIR preparation costs will be borne by the applicant. 13. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH IMPACT SCIENCES TO PREPARE AN EIR FOR THE VISTA CANYON RANCH PROJECT - City staff is recommending Impact Sciences to prepare an EIR for the Vista Canyon Ranch project. RECOMMENDED ACTION: Authorize the City Manager or designee to enter into a professional services agreement between the City and Impact Sciences to prepare an Environmental Impact Report (EIR) for the Vista Canyon Ranch project, for a total contract amount not to exceed $634,637.00, subject to City Attorney approval. EIR preparation costs will be borne by the applicant. 14. RESOLUTION AUTHORIZING THE STREET NAME CHANGE OF SAN FERNANDO ROAD TO NEWHALL AVENUE FOR THE SEGMENT OF ROAD FROM 5TH STREET TO ITS TERMINUS AT STATE ROUTE 14 - The City and Redevelopment Agency are implementing various aspects of the Downtown Newhall Specific Plan. The Plan adopted in December of 2005, calls for changing the street name of San Fernando Road to names that will provide more continuity with the community. RECOMMENDED ACTION: Adopt a resolution changing the street name of San Fernando Road to Newhall Avenue for the segment of road from 5th Street to its terminus at State Route 14., 15. ADOPTION OF FINANCIAL ACCOUNTABILITY AND AUDIT PANEL BYLAWS - On May 22, 2007, the City Council adopted Resolution 07-31 establishing a Citizen's Financial Accountability and Audit Panel for the Open Space Preservation District. The proposed bylaws define the Panel's parliamentary authority, schedule of meetings, membership, authority, officers, conduct of meetings, and conflict of interest code disclosure requirements. RECOMMENDED ACTION: Review and adopt the Citizen's Financial Accountability and Audit Panel Bylaws. 16. CHECK REGISTER NOS. 51, 52, 1, & 2 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 51, 52, 1, & 2. UNFINISHED BUSINESS 17. ANNEXATION OF HASLEY HILLS/VALENCIA COMMERCE CENTER - Proceed with the Hasley Hills/Valencia Commerce Center annexation process. RECOMMENDED ACTION: Direct staff to proceed with processing the annexation of Hasley Hills/Valencia Commerce Center to the City of Santa Clarita. NEW BUSINESS 18. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the City Council updates the Council Committee Appointments List. Staff distributed a memo to each Councilmember transmitting the 2008 Draft Council Committee Appointments list for discussion at this time. RECOMMENDED ACTION: Review, discuss, make changes to, and approve the City Council Committee Appointments list for 2008. 19. PERCENT FOR THE ARTS OVERVIEW - The general concept of a Percent for the Arts program generally requires all private and public projects over a specified value, excluding any single-family residential projects, to allocate a portion of the total project costs to finance an art project according to pre -established requirements. RECOMMENDED ACTION: Receive report regarding the concept of a Percent for the Arts Program. ADJOURNMENT FUTURE MEETINGS A City Council Study Session will be held Tuesday, February 5, 2008, at 5:30 p.m. in the Century Room, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, February 12, 2008, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 17, 2008, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California W1