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HomeMy WebLinkAbout2008-05-13 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 13, 2008 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Ender CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Santa Clarita Concert Band Mark Weiss for his years of service with the Saugus Action Committee Linda Lambourne - Retirement and thank you PRESENTATIONS TO THE CITY Santa Clarita Valley Sanitation District on chlorides - Stephen Maguin, Chief Engineer/General Manager, Sanitation Districts of Los Angeles County National Missing Children's Day Proclamation PUBLIC SAFETY TOPIC OF THE MONTH Keep Santa Clarita Clean PUBLIC PARTICIPATION This time has.been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and bbtain'any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES April 22, 2008 - special and regular City Council meetings CONVENE SANTA CLARITA REDEVELOPMENT AGENCY JOINT CITY COUNCIL/REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES April 22, 2008 - regular meeting CONSENT CALENDAR CC/SCRDA 1. LOAN FROM CITY TO REDEVELOPMENT AGENCY AND REFINANCING AND CONSOLIDATION OF EXISTING LOANS FROM CITY TO REDEVELOPMENT AGENCY INTO ONE NOTE AND APPROVAL OF LOAN AGREEMENT - Pursuant to California Community Redevelopment Law, the City of Santa Clarita has loaned funds to the City of Santa Clarita Redevelopment Agency since 1994 until present for administrative purposes and to fund redevelopment projects of the Agency. RECOMMENDED ACTION: City Council: Adopt a Resolution Making a Loan to the Redevelopment Agency, Approving the Refinancing and Consolidation of Existing Loans to the Redevelopment Agency, and Approving the Execution of a Loan Agreement Related Thereto. Redevelopment Agency: Adopt a Resolution of the Agency Accepting a Loan From the City, Authorizing the Refinancing and Consolidation of Existing Loans from the City of Santa Clarita, and Approving the Execution of a Loan Agreement and Note Related Thereto. NEW BUSINESS CC/SCRDA 2. PROPOSED ISSUANCE BY THE CITY OF SANTA CLARITA REDEVELOPMENT AGENCY OF ITS TAX ALLOCATION BONDS, SERIES 2008 (NEWHALL REDEVELOPMENT PROJECT) IN A PRINCIPAL AMOUNT NOT TO EXCEED $35 MILLION, AND ITS HOUSING SET-ASIDE TAX ALLOCATION BONDS, SERIES 2008, IN A AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $12 MILLION - Pursuant to California Community Redevelopment Law (codified in Part 1 of Division 24 of the California Health and Safety Code) (the "Redevelopment Law"), it is proposed that the City of Santa Clarita Redevelopment Agency (the "Agency") issue its first bond issues secured by tax increment in the Newhall Redevelopment Project Area (the "Project Area"). RECOMMENDED ACTION: City Council: Adopt the following resolutions: Resolution of the City Council Approving the Issuance, Sale, and Delivery by the City of Santa Clarita Redevelopment Agency of its Tax Allocation Bonds, Series 2008 (Newhall Redevelopment Project Area); and Resolutionof the City Council Approving the Issuance, Sale, and Delivery by the City of Santa Clarita Redevelopment Agency of its Housing Set -Aside Tax Allocation Bonds, Series 2008. Redevelopment Agency: Adopt the following resolutions: Resolution of the Agency Authorizing the Issuance, Sale, and Delivery of the Agency's Tax Allocation Bonds, Series 2008; Approving the Execution and Delivery of an Indenture, Sale Documents, and a Continuing Disclosure Agreement; Approving the Form of a Preliminary Official Statement; and Authorizing Certain Other Actions in Connection Therewith; and Resolution Authorizing the Issuance, Sale, and Delivery of the Agency's Housing Set -Aside Tax Allocation Bonds, Series 2008; Approving the Execution and Delivery of a Housing Indenture, Sale Documents, and a Continuing Disclosure Agreement; Approving the Form of a Preliminary Official Statement; and Authorizing Certain Other Actions in Connection Therewith. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RESUME CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items. are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been. read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. CALIFORNIA CHILDREN'S OUTDOOR BILL OF RIGHTS - Presentation of background information for adoption of the California Children's Outdoor Bill of Rights Resolution. RECOMMENDED ACTION: Receive report and adopt a resolution endorsing the California Children's Outdoor Bill of Rights. 5. APPROVE THE PLANS AND SPECIFICATIONS AND AWARD A CONTRACT FOR CANYON COUNTRY PARK PLAYGROUND UPGRADES - PROJECT M0060 - This project consists of removing and replacing existing playground structure and swings, and installation of resilient surface. RECOMMENDED ACTION: Approve the plans and specifications for Playground Upgrades at Canyon Country Park - Project M0060; accept request of bid withdrawal from R. C. Becker & Son, Inc.; award a construction contract to Fleming Environmental, Inc. in the amount of $153;711 which includes bid alternates in the amount of $9,685, and.authorize a ten percent contingency in the amount of $15,371, for a total contract amount not to exceed $169,082; authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 6. SECOND READING AND ADOPTION OF AN ORDINANCE FOR PREZONE 07- 002 (MASTER CASE 07-206) FOR THE HASLEY HILLSNALENCIA COMMERCE CENTER AREA - Second reading and adoption of ordinance approving Prezone 07-002 (Master Case 07-206) for the Hasley Hills/Valencia Commerce Center area, generally located at the northwest corner of Interstate 5 and State Route 126, along the westerly boundary of the City of Santa Clarita. RECOMMENDED ACTION: Adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA TO APPROVE PREZONE NO. 07-002 (MASTER CASE 07-206) FOR THE HASLEY HILLSNALENCIA COMMERCE CENTER ANNEXATION AREA GENERALLY LOCATED AT THE NORTHWEST CORNER OF INTERSTATE 5 AND STATE ROUTE 126, ALONG THE WESTERLY BOUNDARY OF THE CITY OF SANTA CLARITA. 7. SANTA CLARITA SPORTS COMPLEX PHASE IV GRADING AND DRAINAGE IMPROVEMENTS PROJECT P3012 - AWARD THE CONSTRUCTION CONTRACT, ALL SUPPORTING CONTRACTS, AND APPROPRIATE FUNDING - This project consist of grading and drainage improvements for the proposed expansion to the existing Santa Clarita Sports Complex facilities. RECOMMENDED ACTION: Approve the plans and specifications and award the construction contract to Sukut Construction, Inc. in the amount of $2,742,349, and authorize a contingency in the amount of $411,352 and $150,000 for Stormwater Pollution Prevention Plan compliance, for a total contract amount not to exceed $3,303,701; award all supporting contracts totaling $935,000; authorize the appropriation of $1,968,701 from Public Facilities Replacement fund balance to Santa Clarita Sports Complex Phase IV Grading and Drainage Improvements Expenditure Account P3012723-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. FISCAL YEAR 2007-08 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECTS M0057, M0058, AND T0025 - PROJECT ACCEPTANCE - This program improved and upgraded the City's sidewalk and drainage system by removing and replacing the existing damaged concrete sidewalks and curb and gutter system caused by tree root infiltration and pavement settlement. RECOMMENDED ACTION: Accept the completion of the construction contract executed by FS Construction for the Fiscal Year 2007-08 Annual Concrete Rehabilitation Program, Projects M0057, M0058, and T0025; direct the City Clerk to file the Notice of Completion; and direct staff to release the retention amount 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 9. CONTRACT AMENDMENT FOR ARBORPRO INC. TO INCREASE QUANTITY OF TREE DATA COLLECTION - This amendmentwill increase the contract amount for increased tree data collection to update and complete the City's urban forest tree inventory. RECOMMENDED ACTION: Approve the amendment to Contract 08-00026 with ArborPro Inc. for tree inventory data collection in the amount of $70,500, not to exceed the new total contract price of $120,450; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. CITY OF SANTA CLARITA'S FISCAL YEAR 2008-09 STATEMENT OF INVESTMENT POLICY - Per California Government Code Section 53646, the City Treasurer may annually present the City's Investment Policy to the City Council to reaffirm or make any changes to the existing policy. RECOMMENDED ACTION: Adopt the City of Santa Clarita's Fiscal Year 2008-09 Statement of Investment Policy, and direct staff to submit the policy to the Association of Public Treasurers United States & Canada (APT US&C) for certification in their award program. 11. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING CERTAIN TIME LIMITATIONS WITH RESPECT TO THE NEWHALL REDEVELOPMENT PROJECT AREA PURSUANT TO THE PROVISIONS OF SECTION 33333.2 OF THE CALIFORNIA HEALTH AND SAFETY CODE - To help balance the State budget, every Redevelopment Agency was required to remit a portion of their revenue to the Educational Revenue Augmentation Fund (ERAF). To offset the financial burden caused by the ERAF payment, state legislation passed in 2003 (SB 1045) and 2004 (SB 1096) allowed redevelopment agencies to amend their redevelopment plans by ordinance to extend by up to one year, the time limit on the effectiveness of their redevelopment plans and the time limit to repay indebtedness or receive property taxes pursuant to Section,33670 for each ERAF payment made in 2003-04, 2004-05, and 2005-06. RECOMMENDED ACTION: Adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CERTAIN TIME LIMITATIONS WITH RESPECT TO THE NEWHALL REDEVELOPMENT PROJECT AREA, PURSUANT TO THE PROVISIONS OF SECTION 33333.2 OF THE CALIFORNIA HEALTH AND SAFETY CODE" 12. AWARD CONTRACT FOR TRASH MAINTENANCE AND GENERAL CLEANING SERVICE OF BUS STOPS- Consideration of contract award for a vendor to perform trash maintenance and general cleaning services at approximately 328 bus stop locations within the City of Santa Clarita. RECOMMENDED ACTION: Award a contract to Brigadier Corporation for the trash maintenance and general cleaning services of bus stops, Bid No. TR -07-08-41, in the amount of $76,804, and authorize a contingency of 10% of the award, or $7,680, for a total of $84,484. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 13. AWARD SPECIAL DISTRICTS BID NUMBER PS 07-08-31 TO JOHN DEERE LANDSCAPES, IRRIGATION SUPPLIER FOR ASSEMBLING WATER -SAVING IRRIGATION CONTROLLERS AND DELIVERY TO CITY CORPORATE YARD - Special Districts, Water Management Plan to upgrade current Irrigation Controllers. RECOMMENDED ACTION: Disqualify Aqua -Flo Supply, the distributor of ET Water controllers, as non-responsive and unable to meet bid specifications; award bid to John Deere Landscapes, distributor for Rain Master Irrigation, in an amount not to exceed $58,425, plus a 5% contingency of $2,921, for a total not to exceed $61,346; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute renewals in accordance with the terms of the contract, subject to City Attorney approval. 14. RESOLUTION REQUESTING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES - This Resolution renews the general services agreement with the County of Los Angeles. The agreement allows'the City to use the services of LA County staff for various projects such as predatory animal control, prosecution of the City's ordinances, direct assessment collection and a variety of public works activities. RECOMMENDED ACTION: Adopt the Resolution to renew the General Services Agreement between the City of Santa Clarita and .the County of Los Angeles for miscellaneous services for an additional five-year term, ending June 30, 2013. Authorize the City Manager, or his designee, to sign all documents subject to City Attorney approval. M 15. AWARD CONTRACT TO PARTICIPATE IN THE LOS ANGELES REGION — IMAGERY ACQUISITION PROGRAM - Award contract to participate in the Los Angeles Region Imagery Acquisition Program. RECOMMENDED ACTION: Appropriate $55,235 from the Technology Services Replacement Fund (Fund 720) to the Technology Services Replacement Account (Account 12203.5161.001), direct staff to execute a Participant Agreement with Los Angeles County, and award contract to Los Angeles County in the amount of $55,235 for the purchase of high-quality aerial imagery and elevation datasets subject to the City Attorney's approval. 16. INITIATE PROCEEDINGS TO DECLARE THE INTENT TO ORDER PRELIMINARY ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS, LANDSCAPE MAINTENANCE DISTRICTS NOS. 1, A-2, AND T-1; DRAINAGE BENEFIT ASSESSMENT AREAS NOS. 3, 6,18, 19, 20, 22, AND 2008-1; STREETLIGHT MAINTENANCE DISTRICT NO. 1; GOLDEN VALLEY RANCH OPEN SPACE MAINTENANCE DISTRICT; AND OPEN SPACE PRESERVATION DISTRICT; AND AWARD A PROFESSIONAL SERVICE CONTRACT FOR ANNUAL ENGINEERING AND LEVY SERVICES - Resolutions initiating the proceedings to levy fees and calling for Engineer's Reports which detail the annual levy of assessments for the above districts and the zones within those districts for Fiscal Year 2008/09 and amend professional service contract to include services to levy the FY 2008-09 Stormwater Utility fee. RECOMMENDED ACTION: Approve resolutions to order Assessment Engineer's reports, and initiate proceedings for the annual levy of assessments for the Landscape Maintenance Districts, Streetlight Maintenance District, Drainage Benefit Assessment Areas, Golden Valley Ranch Open Space Maintenance District, and Open Space Preservation District; award a contract to Harris & Associates for assessment, engineering, and annual levy services for Drainage Benefit Assessment Areas, Landscape Maintenance Districts, Streetlight Maintenance District, Golden Valley Ranch Open Space Maintenance District, Open Space Preservation District, and Stormwater Utility fee, in an annual amount not to exceed $95,000; authorize the City Manager or designee to execute up to two annual renewal options not to exceed $95,000 each, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year; and authorize the City Manager or designee to execute all contracts and associated documents, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval. M 17. CHECK REGISTER NOS. 15, 16, & 17 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 15, 16, & 17. PUBLIC HEARINGS 18. APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF A HILLSIDE REVIEW AND OAK TREE PERMIT FOR A SINGLE FAMILY RESIDENCE IN THE SAND CANYON COMMUNITY - Applicants are appealing the decision made by the Planning Commission. RECOMMENDATION: Deny the appeal and affirm the decision of the Planning Commission to adopt a resolution adopting the Mitigated Negative Declaration and approving Master Case 07-225 (Hillside Review 07-011, Oak Tree Permit 08-004) to allow for the construction of an 11,085 square foot single family residence, 910 square foot detached garage, associated grading, and oak tree encroachment. NEW BUSINESS 19. CODE OF ETHICS AND CONDUCT - During the City Council meeting held on August 28, 2007, Council Members directed staff and the City Attorney's Office to gather information of existing state and federal laws that govern the City of Santa Clarita. In addition, Council asked staff to consolidate into one document the myriad of existing City policies that govern the ethical behavior and actions of the City Council and staff. RECOMMENDED ACTION: Receive report and proposed Code of Ethics and Conduct Policy, and adopt resolution to implement the Santa Clarita Code of Ethics and Conduct. ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, May 27, 2008 at 6:00 p.m. in the Council Chamber,.1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on May 8, 2008, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. 94-�� Sharon L. Dawson, CMC City Clerk Santa Clarita, California 12