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Home My WebLink About2008-09-23 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, September 23, 2008 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 st Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION - Ferry CALL TO ORDER ROLL CALL FLAG SALUTE AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY JPL Mars Phoenix Project - team recognition Explorer Post of the Year - Post 6 PRESENTATIONS TO THE CITY None COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES September 9, 2008 - special and regular City Council meetings CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. FISCAL YEAR 2008 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - The City of Santa Clarita has been awarded a grant for $12,805 by the U.S. Department of Justice, Bureau of Justice Assistance through the Fiscal Year 2008 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program allows states and local governments to support a broad range of activities to prevent and control crime based on their local needs and conditions. RECOMMENDED ACTION: Accept Fiscal Year 2008 Edward Byrne Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of Justice Assistance; increase estimated revenues in Account 206-4461.009 by $12,805; increase estimated expenditures in Account 16109-5161.001 (Contractual Services) by $12,158, and in Account 16109-5191.001 (Travel and Training) by $647; and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval. 3. APPROVE CONTRACT AMENDMENT OF ARBORPRO INC. TO INCREASE CONTRACT AMOUNT FOR TREE INVENTORY DATA COLLECTION - Increasing ArborPro Inc.'s contract amount by $76,000 will allow the collection of tree data on an additional 25,350 trees within the City's urban forest. The collected data will provide necessary information for analysis of tree maintenance needs. RECOMMENDED ACTION: Approve the amendment to Contract 08-00026 with ArborPro Inc. for tree inventory data collection in the amount of $76,000; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. AWARD CONTRACT TO MNS ENGINEERS INC. FOR PLAN REVIEW, INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES - The Development Services Division is tasked with reviewing and inspecting a variety of projects throughout the year. Some of these projects require contracts with outside consultants. Consultants are used when a project requires specialized expertise that is unavailable in- house, when outside assistance is needed to help expedite projects, or when a third party is needed to perform inspection or review services. RECOMMENDED ACTION: Award contract to MNS Engineers Inc. for plan review, inspection, and permit -related professional services for the Development Services Division, in an annual amount not to exceed $200,000; authorize the City Manager or designee to execute up to four annual renewal options not to exceed $200,000 each, plus consumer price index adjustments, contingent on the appropriation of funds by the City Council in the annual budget for each fiscal year; and authorize the City Manager or designee to execute the contract and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval. 5. AWARD CONTRACTS FOR ANNUAL SANTA CLARA RIVER ARUNDO REMOVAL PROGRAM - The City received grant funds from the Los Angeles Regional Water Quality Control Board and the Natural Resources Conservation Service for removing invasive plants from City -owned river property. This property serves as a community demonstration site for invasive plant removal. RECOMMENDED ACTION: Award contract to Wildscape Restoration for the annual removal of invasive plants from City -owned river property up to $150,000, and award contract to California Conservation Corps for cleaning up and chipping of invasive plants up to $50,000; authorize the City Manager or designee to modify the awards in the event that issues of impossibility of performance arise, and execute up to three annual renewal options plus consumer price index adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for each fiscal year; and authorize the City Manager or designee to execute all contracts and associated documents. 6. RESOLUTION AUTHORIZING THE INSTALLATION OF A MULTIWAY STOP CONTROL FOR THE INTERSECTION OF VALLEY STREET AND 8TH STREET Requests have been received from area residents to investigate the possibility of installing a multiway stop control at the intersection of Valley Street and 8th Street. RECOMMENDED ACTION: Adopt a resolution authorizing the installation of a multiway stop control for the intersection of Valley Street and 8th Street. f 7. AWARD CONTRACT FOR THE PURCHASE OF NINE LIGHT-DUTY TRUCKS - The 2008/2009 fiscal year budget provided funds for the purchase of nine light-duty vehicles for various departments. RECOMMENDED ACTION: Award a contract to Theodore Robins Ford, in an amount not to exceed $238,175, for the purchase of nine light-duty trucks, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval; transfer $33,565.12 from account 12001-5151.002 Claims Payment to account 12001-5201.003 Automotive Equipment. 7a. APPROVAL OF REAL PROPERTY PURCHASE OF 34 ACRES FROM LOS ANGELES COUNTY TREASURER AND TAX COLLECTOR, ASSESSORS PARCEL NO. 2836-012-025. 2008C SEALED BID SALE ITEM NO. 00113 - County of Los Angeles Department of the Treasurer and Tax Collector offered APN 2836-012-025, a 34 acre parcel, for purchase using a sealed bid process. The City of Santa Clarita was the successful in the bidding process and has received the Agreement with the sale price and all fees totaling $1,010.60. RECOMMENDED ACTION: Approve the acquisition of 34 acres and purchase price of $1,010.60 for Sealed Bid 2008C Item #00113, Agreement to Purchase from the County of Los Angeles Department of the Treasurer and Tax Collector APN No. 2836-012-025, approve transfer of $1,010.60 from account 19300 5401.001 to account number 14502 5201.004, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. CHECK REGISTER NOS. 35 & 36. - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 35 & 36. PUBLIC HEARINGS 9. HEARING ON OBJECTIONS TO PROPOSED REMOVAL OF A NON- CONFORMING SIGN LOCATED AT 24811 RAILROAD AVENUE - Consideration of objections to the proposed removal of a non -conforming sign. RECOMMENDED ACTION: Conduct the public hearing and consider objections to the proposed removal of one non -conforming sign, declared a public nuisance by the City Council on August 26, 2008, order abatement of the remaining public nuisance and authorize the City Manager, or designee, to transfer $15,000 from the City Council Contingency Fund, Account No. 19300-5401.001, to the Planning Division's Professional Services Account No. 13100-5161.002 for removal of non-compliant signage. 10. MASTER CASE 04-325: HENRY MAYO NEWHALL MEMORIAL HOSPITAL MASTER PLAN, DEVELOPMENT AGREEMENT AND 2008 REVISED DRAFT EIR AND AUTHORIZATION TO MODIFY THE PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING FOR PREPARATION OF THE HMNMH EIR - The project applicants, Henry Mayo Newhall Memorial Hospital (HMNMH) and G&L Realty, propose a long-range Master Plan for the buildout of the HMNMH medical campus. The HMNMH Master Plan will increase the existing square footage of the campus from 340,071 square feet to 667,434 square feet, a 327,363 net square -foot increase over a 15 -year timeframe. The Master Plan includes the construction of nine new structures on the existing 30.4 -acre hospital campus over a 15 -year period, which include three medical office buildings, one inpatient building, a central plant building and four parking structures. Other project components include the construction of two helipads, landscaping improvements, and traffic improvements. A 15 -year Development Agreement is also requested. The original public hearing was opened on September 25, 2007, continued to January 8, 2008, and then continued to a date uncertain with required noticing to be done. RECOMMENDED ACTION: Receive staff and applicant presentations and public testimony, discuss and provide direction to staff, and continue the public hearing to a City Council special meeting on November 19, 2008; and authorize the City Manager or designee to enter into a professional services contract amendment between the City and RBF Consulting for the preparation of the Environmental Impact Report (EIR) for the Henry Mayo Newhall Memorial Hospital Master Plan project, for a revised contract amount not to exceed $536,795.00, subject to City Attorney approval. EIR preparation costs will be borne by the applicant. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS A City Council Study Session will be held Tuesday, October 7, 2008, at 5:30 p.m. in the Century Room, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, October 14, 2008, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on September 18, 2008, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, MMC City Clerk Santa Clarita, California