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Home My WebLink About2008-10-28 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA ,, CITY COUNCIL REGULAR MEETING Tuesday, October 28, 2008 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business Public Participation Process During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE - Cub Scout Pack 494 AWARDSIRECOGNITION TO MEMBERS OF THE COMMUNITY Local Olympians Recognition PRESENTATIONS TO THE CITY Investment Policy Award COMMITTEE REPORTS/COUNCILMEMBER COMMENTS EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES October 14, 2008 - special and regular City Council meetings October 16, 2008 - special City Council meeting K CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. APPROVE GRAPHIC DESIGN SERVICES CONTRACT FOR RED ROCKET LA - This action approves graphic design contract for design services which will be used by various city departments. RECOMMENDED ACTION: Award contract to Red Rocket LA for graphic design services in amounts not to exceed $150,000 annually, authorize the City Manager or designee to execute the contract and associated documents, and execute up to three annual renewal options not to exceed the above annual amount plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, subject to City Attorney approval. 3 3. SECOND READING AND ADOPTION OF AMENDMENTS TO TITLE 15, DIVISION 2 OF THE SANTA CLARITA MUNICIPAL CODE, SANITARY SEWERS AND INDUSTRIAL WASTE - As part of the City's ongoing efforts to comply with the statewide Waste Discharge Requirements (WDR) for sanitary sewer systems, staff is proposing amendments to the existing ordinance relating to sanitary sewers and industrial waste. Minor revisions are recommended to make the municipal code consistent with the language contained in the WDR. RECOMMENDED ACTION: Conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 24.080 AND CHAPTER 36.400 OF TITLE 15, OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING SANITARY SEWERS AND INDUSTRIAL WASTE." 4. SAFE ROUTES TO SCHOOL INFRASTRUCTURE, PROJECT T0026 - AWARD CONSTRUCTION CONTRACT - This project consists of the construction of physical improvements at crossings near Santa Clarita Elementary School, Newhall Elementary School, and Cedar Creek Elementary School to enhance student safety by reducing the speed of vehicles near school grounds and increasing the visibility of school crossings. RECOMMENDED ACTION: Approve the plans and specifications and award the construction contract for the Safe Routes to School Infrastructure, Project T0026, to R.C. Becker & Son, Inc., in the amount of $504,082 plus a contingency in the amount of $90,735, for a total not to exceed $594,817; appropriate federal grant funds in the amount of $496,382 to Account T0026229-516,1.001; authorize the transfer of Transportation Development Act Article 8 funds in the amount of $180,000 from Project Account B0004233-5161.001 to Project Account T0026233-5161.001; award various construction support contracts totaling $66,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. 2008-09 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0063 - AWARD DESIGN CONTRACT - The Annual Overlay and Slurry Seal Program improves various streets throughout the City by resurfacing and sealing surface cracks to enhance skid resistant properties and increase pavement life. This results in a smoother ride for traffic, an enhanced appearance of the area, and extends the economic life of the roadway. RECOMMENDED ACTION: Award the contract for engineering design services to Pavement Engineering Inc. for the 2008-09 Annual Overlay and Slurry Seal Program, Project M0063 in the amount of $ 244,624 plus a $24,462 contingency expenditure for a total not to exceed $269,086; and authonze the City Manager or designee to execute all documents, subject to City Attorney approval. 6. SANTA CLARITA SPORTS COMPLEX PHASE IV GYMNASIUM, PROJECT P3011 - AWARD DESIGN SERVICES AND LEED COMMISSIONING CONTRACTS - This portion of the project is for expanded design services and LEED commissioning of the 22,500 square foot gymnasium. RECOMMENDED ACTION: Award the Green Building/LEED commissioning contract to TRC for the Santa Clarita Sports Complex Phase IV Gymnasium, Project P3011, in the amount of $36,000; increase the architectural design services contract with Meyer and Associates in the amount of $270,000 to include expanded design services and LEED design; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. LIGHT EMITTING DIODE (LED) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS PROJECT M0066, PHASE III - AWARD CONTRACT — This is the third phase of a five-year program to replace incandescent traffic signal lamps with energy efficient LED modules and install pedestrian countdown modules at 30 intersections out of Santa Clarita's existing 172 signalized intersections. RECOMMENDED ACTION: Approve the plans and specifications for the Light Emitting Diode (LED) Replacement Program, Project M0066; award the contract to Metro Parking & Traffic Systems, for $150,912.00, plus a 15 percent contingency in the amount of $22,637.00, for a total of $173,549.00; authorize the expenditure from Account M0066354-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5 8. SIERRA HIGHWAY BRIDGES OVER THE RAILROAD, PROJECT S3009 - PROJECT ACCEPTANCE - This project constructed the replacement of the northbound structure and rehabilitated the southbound structure of the Sierra Highway bridges over the Metrolink tracks while eliminating the existing gap between the two structures and providing a raised median in its place. RECOMMENDED ACTION: Accept the work performed by Griffith Company on the Sierra Highway Bridges Over the Railroad, Project S3009; direct the City Clerk to file the Notice of Completion; direct staff to release the retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law; increase the contract for Aquatic Consulting Services from $19,800 to $49,800; and authorize 1 the City Manager or designee to execute all documents, subject to City Attorney approval. 9. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATIONS 1025, 1029, AND 1034 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to property located outside of the -District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: Adopt the Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexations 1025, 1029, and 1034. 10. LOCAL PUBLIC TELEVISION MANAGEMENT - Due to changes in California law, effective January 2, 2009, Time Warner Cable will no longer be legally obligated to provide any production support for Channel 20, including the day to day operation and funding of the City's existing Public Television. In light of this fact on June 11, 2008 the City issued a Request for Proposal (RFP) document to solicit proposals from parties potentially interested in assuming the daily operation and management of public television production in Santa Clarita. RECOMMENDED ACTION: Reject all proposals; appropriate funds in the amount of $116,000 from Public, Education, and Government Fund Balance (330) to Account 12205-5201.002, and appropriate $25,000 from Council Contingency Account 19300-5401.001 to the Communication Division's Professional Services Account 11500-5161.002; and direct the City Manager to proceed with efforts to oversee the management of the City's Public Television Operation. rol 11. LMD ZONE T-47 NORTHPARK SLOPE IMPROVEMENT - Since 2007 the City's Landscape Maintenance District has been working with the Northpark HOA to improve a naturally occurring erosion condition exacerbated by the rains of 2005. Studies have recommended a landscape improvement that will eliminate this erosion concern. RECOMMENDED ACTION: Increase revenue Account 357-4022.021 (LMD Zone T-47) by $132,560, and appropriate $49,000 to LMD Zone T-47 in expenditure Account 12521-5141.001 for the execution of a contract to address slope erosion issues within LMD Zone T-47. 12. CHECK REGISTER NOS. 40 & 41 - Approval of the Check Registers. RECOMMENDED ACTION: Approve and ratify for payment the demands presented in Check Register Nos. 40 & 41. PUBLIC HEARINGS 13. FORMATION OF DRAINAGE BENEFIT ASSESSMENT AREA (DBAA) NO. 2008-2 (GOLDEN VALLEY COMMERCIAL) - A public hearing on the formation of DBAA 2008-2 Golden Valley (Commercial). Commercial property owners would fund the maintenance of certain storm drains not accepted by the County of Los Angeles. RECOMMENDED ACTION: Conduct a public hearing, and open and review ballots. If no majority protest exists, adopt resolution approving the Engineers Report for DBAA 2008-2, and authorize the annual levy and collection of assessments within the District. If a majority protest exists, no action will be required. 7 14. ANNEXATION OF TERRITORY INTO STREETLIGHT MAINTENANCE DISTRICT NO. 1 (ANNEXATION L-87) - Consideration of annexing 17 parcels receiving benefit into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: Conduct public hearing, and open and review the ballots. If no protest exists, adopt resolution ordering said annexation, and authorize the annual levy and collection of assessments within the District. If a protest exists, no action will be required. 15. APPEAL OF THE PLANNING COMMISSION'S DENIAL OF MASTER CASE NO. 06-157, A PROPOSED FIVE -LOT SUBDIVISION AT 23328 8TH STREET IN THE HAPPY VALLEY COMMUNITY - Request to consider an appeal of the Planning Commission's Denial of Master Case No. 06-157 for a five -lot subdivision at 23328 8th Street RECOMMENDED ACTION: Conduct a public hearing and deny the appeal and affirm the decision of the Planning Commission to adopt a resolution, denying Master Case 06-157 (Tentative Tract Map 67310, Oak Tree Permit 06-026), a request to subdivide one residential parcel into five residential parcels at 23327 8th Street. NEW BUSINESS 16. ADOPT POLICY I-16 TO PROHIBIT INSTALLATION OF CLOSURES, GATES, OR OTHER PHYSICAL BARRIERS ON PUBLIC STREETS - At the September 30, 2008, special City Council meeting, the City Council discussed the possible development of a comprehensive policy regarding closures, gates, or other physical barriers on public streets. Due to recent requests from neighborhoods to implement traffic -calming measures that restrict traffic on public streets, this is an appropriate time for the City Council to consider a policy that prohibits gates or other physical barriers on public streets. RECOMMENDED ACTION: Adopt Policy I-16 to prohibit the installation of closures, gates, or other physical barriers on public streets. N. 17. REVIEW OF SANTA CLARITA VALLEY SANITATION DISTRICT SEWERAGE SERVICE POLICY - A request has been made by the Chief Engineer and General Manager of the Sanitation Districts of Los Angeles County to review the Sanitation District Annexation policy. RECOMMENDED ACTION: Discuss the September 2, 2008, Sanitation District's letter requesting reconsideration of the City Council's policy regarding the Santa Clarita Valley Sanitation District Sewerage Service policy; and authorize -the Mayor to send a response letter to Sanitation District with Council's decision. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) ADJOURNMENT FUTURE MEETINGS The City Council Study Session regularly scheduled for Tuesday, November 4, 2008, has been cancelled. The City Council meeting regularly scheduled for Tuesday, November 11, 2008, has been cancelled due to the Veteran's Day Holiday. The City Council will hold a special meeting on Wednesday, November 19, 2008, at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 9 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 23, 2008, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, MMC City Clerk Santa Clarita, California 10 NOTICE OF CANCELLATION CITY OF SANTA CLARITA CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the regular City Council Study Sessions scheduled for November 4, 2008, and December 2, 2008, have been cancelled. Dated this 23rd day of October, 2008. Sharon L. Dawson, MMC City Clerk *************************************************************** STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss. CITY OF SANTA CLARITA ) AFFIDAVIT OF POSTING I, Sharon L. Dawson, being first duly sworn, deposes and says that she is the duly appointed and qualified City Clerk of the City of Santa Clarita and that on October 23, 2008, between the hours of 9:00 a.m. and 5:00 p.m., she caused the above notice to be posted at City Hall, the Newhall, Canyon Country and Valencia libraries, and the Santa Clarita the Sheriff s Station. -'v/" �N? Q--U� Sharon L. Dawson, MMC City Clerk Santa Clarita, California NoticeofCancellation doc NOTICE OF CANCELLATION CITY OF SANTA CLARITA CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the regularly scheduled meeting of November 11, 2008, has been cancelled due to the Veteran's Day holiday. A special meeting of the City Council will be held on Wednesday, November 19, 2008. Dated this 23rd day of October, 2008. Sharon L. Dawson, MMC City Clerk *************************************************************** STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES )ss. CITY OF SANTA CLARITA ) AFFIDAVIT OF POSTING I, Sharon L. Dawson, being first duly sworn, deposes and says that she is the duly appointed and qualified City Clerk of the City of Santa Clarita and that on October 23, 2008, between the hours of 9:00 a.m. and 5:00 p.m., she caused the above notice to be posted at City Hall, the Newhall, Canyon Country and Valencia libraries, and the Santa Clarita the Sheriff's Station. Sharon L. Dawson, MMC City Clerk Santa Clarita, California NoticeofCancellatlon doe