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HomeMy WebLinkAbout2008-07-08 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. JULY 08, 2008 CALL TO ORDER Mayor Kellar called to order the special meeting of the City Council at 5:31 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION Government Code Section 54956.9(a) Case Name: Las Lomas Land Company, LLC v. City of Santa Clarita, et al. Court of Appeal, 2nd Appellate District, Case Nos. B 192984 & B 192986 Case Name: People & City of Santa Clarita v. Lawrence J. Totter, et al. L. A. Superior Court Case No. PC040708 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Government Code Section 54956.9 (c) — one matter RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 5:32 p.m. and reconvened the meeting at 6:10 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Kellar adjourned the meeting at 6:11 p.m. INVOCATION Councilmember McLean gave the invocation. CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Council at 6:12 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember McLean led the flag salute. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Councilmember Ferry and Councilmembers recognized Deputy Timothy Ferrone for being named the best Vital Intervention and Directional Alternative Deputy in the County. Mayor Kellar and Councilmembers recognized the College of the Canyon's Men's and Women's Golf Teams for winning State championships. Councilmember Ender and Councilmembers recognized Valencia High School Girls Softball CIF - Southern Section Champions. PRESENTATIONS TO THE CITY There were none. PUBLIC SAFETY TOPIC OF THE MONTH Sergeant Jim Anderson gave a presentation on Identity Theft and Senior Safety Awareness. PUBLIC PARTICIPATION Addressing the Council at this time was Sandra Cattell, representing the Sierra Club, regarding the Cemex bill and support by the Sierra Club; Tony Natoli, representing the Benz Road residents, regarding traffic surveys and public meetings; Diane Adler regarding illegal fireworks; Allan Cameron regarding the Santa Clarita Symphony and Concerts in the Park; Bruce McFarland regarding the Cemex Bill; and Cam Noltemeyer regarding planned growth on the City boundaries. STAFF COMMENTS Ken Pulskamp, City Manager, advised that regarding Benz Road, staff will be holding public meetings the first part of August as directed by Council; indicated that the Police Chief obtained the information regarding the fireworks issues; commented on the Cemex Bill and the work of Congressman McKeon working the bill through a convoluted system; clarified that though the City does not control the growth planned in the unincorporated area, the City can work to influence some projects. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented the proposed .5 cent sales tax increase on the November ballot to raise funds for transportation issues; suggested that more information be obtained regarding the High Speed Rail and that Council decide its position before it appears on the November ballot; and requested that the meeting be adjourned in the memory of Raymond George Lonne, Sr., and Barbara Gennaro. Mayor Pro Tem Ferry thanked staff and the Canyon Country Advisory Committee for the success of the Canyon Country Block Party, and recognized Alan Ferdman for his July 8, 2008 2 involvement; commented on his trip to Salt Lake City for the Junior Olympics which included his son Nick playing for Santa Monica Beach Volleyball Club and the Bronze medal they won. Councilmember Ender thanked staff and all involved with the Canyon Country Block Party, and recognized the vendors that came out and provided practical advise on a myriad of topics; commented on the luncheon she attended for the Youth in Government participants and the success of the program; and stated that the next Teen Scene Unplugged will take place at the Hyatt on September 24, and that presentation topic will be Understanding the Teen Brain, Councilmember Weste commented on the success of the 4th of July parade and stated that those who won a trophy but did not pick up could do so at the Parks and Recreation Counter here at City Hall in Suite 120; recognized staff for the great job on the Canyon Country Extreme Makeover Block Party; commented on her attendance at the Redevelopment Committee meeting and stated that the streetscape in Downtown Newhall would be done as soon as feasible; shared statistics on the 4,000 square foot Newhall Library receiving 80,000 visitors last year, and commented on the Southcoast Wildland Group that is working on connecting corridors around the nation between mountains, lands, and rivers, and that Santa Clarita is one of those corridors being looked at; and requested that the meeting be adjourned in memory of Nikki Meier. Mayor Kellar commented on the success of the 4th of July parade; commented on the Senior Center -recognition of the veterans that he attended; encouraged people to hear the Santa Clarita Symphony; and reminded everyone to be mindful of water safety during these hot summer months. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Weste, second by McLean, to approve the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by Ferry, to approve the minutes of the June 24, 2008 special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. July 8, 2008 3 ITEM 2 CONSENT CALENDAR DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE The League of California Cities 2008 Annual Conference will be held September 24-27, 2008, in Long Beach. An important part of this conference is the Annual Business Meeting, which is scheduled for the morning of September 27, 2008. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate and may designate two alternate voting delegates. Designate Mayor Bob Kellar as the voting delegate and Councilmembers McLean and Weste as alternates for the 2008 League of California Cities Annual Conference. ITEM 3 CONSENT CALENDAR ITS PHASE II, PROJECT 10004 - APPROVE THE PLANS AND SPECIFICATIONS, AWARD THE CONSTRUCTION CONTRACT, SUPPORTING CONTRACT, AND APPROPRIATE FUNDING This project builds upon the success of the Intelligent Transportation Management System and Thoroughfare Signal Interconnect projects previously completed by staff in 2006 by adding critical infrastructure to the City's roadway network. Approve the plans and specifications and award the construction contract for the ITS Phase II, Project I0004 to TDS Engineering, Inc. in the amount of $1,665,488 and provide a contingency in the amount of $166,549; award the labor compliance monitoring contract to Padilla and Associates, Inc. in the amount of $15,500 and provide a contingency in the amount of $1,550; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 4 CONSENT CALENDAR CROSS VALLEY CONNECTOR GAP CLOSURE AND NEWHALL RANCH ROAD WIDENING FROM COPPER HILL DRIVE TO DICKASON, PROJECT S1001 - PROJECT ACCEPTANCE The Cross Valley Connector (CVC) Gap Closure project and the Newhall Ranch Road Widening project from Copper Hill Drive to Dickason Drive completes the western most segment of the CVC, which provides a direct connection between Interstate 5 and State Route 14. Accept the work performed by C.A. Rasmussen, Inc. on the Cross Valley Connector (CVC) Gap Closure Roadway and Newhall Ranch Road Widening from Copper Hill Drive to Dickason Drive, Project 51001; direct the City Clerk to file the Notice of Completion for both projects; direct staff to release the retention for both projects 35 days after the Notices of Completion are recorded, provided no Stop Notices have been filed, as provided by law; authorize an additional expenditure under the contract with Aquatic Consulting, Inc. in an amount of $120,000 from Account S1001303-5161.001 to establish a 5 -year monitoring plan to oversee on -and off-site mitigation and to provide annual reporting to California Department of Fish and Game (CDFG) during the duration of the mandated plan; and authorize the extension of the tree monitoring plan mandated by CDFG for Project S1035, Bouquet Canyon Road Widening; authorize the City Manager or designee to Quit Claim to various easements no longer required; authorize the City Manager or designee to record a 28 -acre Conservation Easement for off-site mitigation in favor of the Santa Monica Mountains Conservancy; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. July 8, 2008 4 ITEM 5 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE DOWNTOWN NEWHALL SPECIFIC PLAN, ADOPTING A NEGATIVE DECLARATION, AND APPROVING THE 2008 DOWNTOWN NEWHALL SPECIFIC PLAN AMENDMENTS On June 24, 2008, the City Council received a presentation, conducted a public hearing and passed to second reading the proposed 2008 Downtown Newhall Specific Plan amendments. Conduct second reading and adopt Ordinance No. 08-7 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA CONSISTING OF MASTER CASE 08-049 (UNIFIED DEVELOPMENT CODE AMENDMENT 08-002) FOR THE ANNUAL AMENDMENTS TO THE DOWNTOWN NEWHALL SPECIFIC PLAN AND ADOPTING THE NEGATIVE DECLARATION FOR THE PROPOSED AMENDMENTS" to amend the Downtown Newhall Specific Plan. ITEM 6 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING AND RESTATING CHAPTER 11.37 OF TITLE 11 OF THE CITY OF SANTA CLARITA MUNICIPAL CODE PERTAINING TO PEDDLERS AND SOLICITORS At the regular meeting of the City Council on June 24, 2008, the City Council passed to second reading an Ordinance amending Chapter 11.37 regarding peddlers and solicitors. Conduct second reading and adopt Ordinance No. 08-8 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING AND RESTATING CHAPTER 11.37 OF TITLE 11 OF THE CITY OF SANTA CLARITA MUNICIPAL CODE PERTAINING TO PEDDLERS AND SOLICITORS". ITEM 7 CONSENT CALENDAR RESOLUTION TO SUBMIT APPLICATION FOR STATE HOME FUNDING FOR FIRSTHOME, THE CITY'S FIRST-TIME HOMEBUYER PROGRAM For the last six years, the City has successfully operated a down payment assistance program for low- and moderate -income first-time homebuyers. A City Council resolution is required to apply for new State HOME funds to continue the program. Adopt Resolution No. 08-77 supporting the City's application for HOME funds in the amount of $800,000, and authorize the City Manager or designee to execute any contracts, change orders, or amendments arising out of this program, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PROVIDE PUBLIC TRANSPORTATION SERVICES FOR FISCAL YEAR 2008/2009 In August 1991, the City assumed responsibility for public transportation services in the Santa Clarita Valley from the County of Los Angeles Department of Public Works. In return, the County provides funds for service in the unincorporated areas. The Agreement is renewed annually. Approve an Agreement with the County of Los Angeles to provide public transportation services in unincorporated areas in an amount not to exceed $2,445,000; and July 8, 2008 5 authorize the City Manager or designee to execute the Agreement, or modify the award in the event that issues of impossibility arise, subject to City Attorney approval. ITEM 9 CONSENT CALENDAR LANDSCAPE MAINTENANCE AND INSPECTION SERVICES 2008-2009 RENEWAL AND EXTENSION OF LANDSCAPE CONTRACTS Continuation of landscape contracts. Authorize the continuation of the following contracts for landscape maintenance and inspections in various zones within the Landscape Maintenance Districts (LMD): Stay Green, Inc.; extend existing contract term six months to June 30, 2009, not to exceed $1,739,847; Coastal Land Care, LLC; authorize expenditure pursuant to the terms of the existing agreement, not to exceed $150,000; Kristiansen Associates; authorize expenditure pursuant to the terms of the existing agreement, not to exceed $110,000; Frank Madero; authorize expenditure pursuant to the terms of the existing agreement, not to exceed $85,000; Commercial Tree Care; authorize expenditure pursuant to the terms of the existing agreement, not to exceed $60,000; authorize landscape maintenance contracts for landscaped areas not within an LMD zone and administered by the Department of Parks, Recreation and Community Services; Stay Green, Inc., authorize entering into an annual contract for General Fund median landscape maintenance from September 1, 2008 to August 31, 2009, not to exceed $100,000; Aguila Construction, authorize entering an annual contract for General Fund median landscape maintenance from September 1, 2008, to August 31, 2009, not to exceed $100,000; authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of extension to the above contracts, subject to City Attorney approval. ITEM 10 CONSENT CALENDAR AWARD CONTRACTS FOR BID NUMBERS; PS -07-08-47, PS -07-08-48, PS -07-08-49, PS -07-08-50, PS -07-08-51, FOR LANDSCAPE MAINTENANCE SERVICES IN LANDSCAPE MAINTENANCE ZONES T-52, T-31, ZONE 5, T -23A, AND T -23B Results of requests for lowest responsive, responsible bidders from Purchasing bid process. Award two-year landscape maintenance service contracts for the specified landscape maintenance zones to the companies and for the amounts listed in the agenda report; authorize a 20% contingency to the awarded contractors for unanticipated repairs, vandalism, disease control and emergencies; authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event that issues of impossibility of performance arise, and execute up to three (3) annual renewal options not to exceed the above annual amounts plus Consumer Price Index (CPI) adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year and execute all documents subject to City Attorney approval. ITEM 11 CONSENT CALENDAR CHECK REGISTER NOS. 24 & 25 Approval of the Check Registers. Approve and ratify for payment the demands presented in Check Register Nos. 24 & 25. July 8, 2008 6 1 1 Motion by McLean, second by Weste, to approve the Consent Calendar. On roll call vote: Ayes: Weste, McLean, Ferry, Ender, Kellar Noes: None Absent: None Motion carried. ITEM 12 PUBLIC HEARING AMENDMENTS TO THE MUNICIPAL CODE INCLUDING ADDITIONAL REGULATIONS FOR THE HEALTH AND SAFETY CODE (TITLE 9), UPDATES TO THE CITY'S FLOODPLAIN ORDINANCE (TITLE 10), ADDITIONAL DEVELOPMENT STANDARDS FOR THE HIGHWAY CODE (TITLE 13), AND ANNUAL AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (TITLE 16 AND 17) Mayor Kellar commented that this public hearing was opened at the June 24, 2008, City Council meeting and continued to this evening. Deputy City Clerk, Susan Caputo, stated that all notices required have been provided. Patrick Leclair, Associate Planner, advised that staff conducts an annual review and update of the .City's Unified Development Code (UDC) to keep consistent with new state requirements, keep current with development and planning trends, and make modifications to clarify the intent of the UDC and periodically updates various sections of the City's Municipal Code. The public hearing on this item was opened at the June 24, 2008 meeting. Addressing the Council on this item was Jerry Johnson; Alan Ferdman, representing the Canyon Country Advisory Committee; Ruthann Levison, representing the Sand Canyon Home Owners Association; Sandra Cattell; Michael Cruz, representing the Calgrove Corridor Coalition; Cam Noltemeyer, representing SCOPE, and Bruce McFarland. Mayor Kellar closed the public hearing. Motion by Ferry, second by Weste, to introduce and pass to second reading the following ordinances entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, (1) ADOPTING CHAPTER 9.60 OF TITLE 9 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING THE PROHIBITION OF FIREWORKS"; (2) ADOPTING CHAPTER 9.70 OF TITLE 9 OF THE SANTA CLARITA MUNICIPAL CODE REQUIRING STRUCTURES AND MULTI -UNIT SECURED COMMUNITIES TO HAVE AN EMERGENCY KEY SYSTEM INSTALLED ON THE PREMISES FOR FIRE SAFETY AND EMERGENCY PURPOSES"; (3) AMENDING CHAPTER 10 OF THE SANTA CLARITA MUNICIPAL CODE UPDATING THE FLOODPLAIN MANAGEMENT ORDINANCE AS A FLOOD DAMAGE PREVENTION MEASURE AND ADOPTING A NEGATIVE DECLARATION"; (4) AMENDING TITLE 13 OF THE SANTA CLARITA MUNICIPAL CODE MODIFYING DEVELOPMENT STANDARDS FOR RESIDENTIAL DRIVE APPROACHES AND CONSTRUCTION ON NEW OR RECENTLY July 8, 2008 7 REHABILITATED ROADWAYS"; and (5) APPROVING MASTER CASE 08-038, UNIFIED DEVELOPMENT CODE AMENDMENT 08-001, AMENDING TITLE 16 AND 17 (THE UNIFIED DEVELOPMENT CODE) OF THE SANTA CLARITA MUNICIPAL CODE AND ADOPTING A NEGATIVE DECLARATION". On roll call vote: Ayes: Ender, McLean, Weste, Ferry, Kellar Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Kellar recessed the meeting at 8:09 p.m. and reconvened the meeting at 8:20 p.m. ITEM 13 NEW BUSINESS NOMINATION AND APPOINTMENT OF COMMISSIONERSlPANELMEMBERS At the regular meeting of May 27, 2008, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for two Planning Commission positions, three Parks, Recreation and Community Services Commission and three Open Space Preservation District Financial Accountability and Audit Panel positions. Addressing the Council on this item was Duane Harte. Mayor Kellar opened nominations for the vacancies on the Planning Commission, the Parks, Recreation, and Community Services Commission, and the Open Space Financial Accountability and Audit Panel. Councilmember Ender nominated Dee Dee Jacobson to the Planning Commission; and Mayor Kellar nominated Bill Kennedy to the Planning Commission. Motion by Ferry, second by Weste to approve the nominations of Councilmember Ender, and Mayor Kellar to the Planning Commission. On roll call vote: Ayes: Ender, McLean, Weste, Ferry, Kellar Noes: None Absent:, None 'Motion carried. Councilmember Ender nominated Matt Halliday, Mayor Pro Tem Ferry nominated Janell Cornell, and Mayor Kellar nominated Duane Harte to the Parks, Recreation, and Community Services Commission. 1 July 8, 2008 8 Motion by Ferry, second by Ender, to approve the nominations of Councilmember Ender, Mayor Pro Tem Ferry and Mayor Kellar to the Parks, Recreation, and Community Services Commission. On roll call vote: Ayes: Ferry, Weste, McLean, Ender, Kellar Noes: None Absent: None Motion carried. Councilmember Ender nominated Alan Ferdman, Councilmember Weste nominated Geoff Williamson, and Mayor Kellar nominated Spence Leafdale to the Financial Accountability and Audit Panel. Motion by Ferry, second by Ender, to approve the nominations of Councilmembers Ender and Weste, and Mayor Kellar to the Financial Accountability Audit Panel. On roll call vote: Ayes: McLean, Ender, Ferry, Weste, Kellar Noes: None Absent: None Motion carried. ITEM 14 NEW BUSINESS PARKS, RECREATION, AND OPEN SPACE MASTER PLAN UPDATE ADOPTION Rick Gould, Parks, Recreation, and Community Services Director, reported that the current Parks and Recreation Master Plan was adopted in 1995 and is now 13 years old. Since that time, the City has experienced significant growth which has impacted recreation services and facilities, as well as the relationship between open space areas and developed land. The goal of the updated Parks, Recreation, and Open Space Master Plan is to develop a framework that reflects our community's vision and character ensuring that parks and recreation serves the needs of Santa Clarita residents, while at the same time ensuring that our open space areas are protected and maintained. In response to inquiry from Councilmember McLean, staff indicated that the words "active and" would be removed from the definition of open space. Motion by Weste, second by Ferry, to adopt the Parks, Recreation, and Open Space Master Plan Update as amended. On roll call vote: Ayes: McLean, Weste, Ender, Ferry, Kellar Noes: None Absent: None Motion carried. July 8, 2008 9 ITEM 15 NEW BUSINESS RESOLUTION FOR INTEGRATED REGIONAL WATER MANAGEMENT PLAN (IRWMP) Travis Lange, Environmental Services Manager, advised that since late 2006, the City of Santa Clarita has been working with other local agencies and stakeholders to develop an Integrated Regional Water Management Plan (IRWMP) for the Upper Santa Clara River Watershed. The- IRWMP is meant to help address the water supply, quality, and resource stewardship issues in this region. Addressing the Council on this item was Lynne Plambeck representing SCOPE. Motion by Weste, second by Ferry, to adopt Resolution No. 08-78 to approve the final IRWMP as approved at the July 1, 2008, Upper Santa Clara River Integrated Regional Water Management Group (USCR IRWMG) public meeting. On roll call vote: Ayes: Weste, Ender, Ferry, McLean, Kellar Noes: None Absent: None Motion carried. ADJOURNMENT Mayor Kellar adjourned the meeting at 9:26 p.m. in memory of Nikki Meier, Raymond George Lorme, Sr., and Barbara Gennaro. FUTURE MEETINGS The City Council will be on Summer Recess from July 9, 2008, through August 25, 2008. The next regular meeting of the City Council will be held Tuesday, August 26, 2008 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. r.YOR ATTEST: Z�" - 6� CITY CLERK Muly8m.doc July 8, 2008 10