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Home My WebLink About2008-01-22 - MINUTES - SPECIAL REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. JANUARY 22, 2008 CALL TO ORDER Mayor Kellar called to order the special meeting of the City Council at 5:33 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — PENDING LITIGATION Government Code Section 54956.9(a) Case Name: Michelle Hernandez v. City of Santa Clarita Los Angeles Superior Court Case No. BC 381481 RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 5:34 p.m. and reconvened the meeting at 6:00 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Kellar adjourned the meeting at 6:00 p.m. INVOCATION Councilmember McLean gave the invocation. CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Council at 6:03 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember McLean called on members of the Blue Star Mothers to lead the flag salute. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Councilmember McLean and Council recognized Cindy Pharis for her outstanding contributions as a teacher. PRESENTATIONS TO THE CITY Mayor Kellar and Council recognized the Public Works team for receiving the American Public Works Association Outstanding Public Works Project of the Year award for the CVC Gap Closure Project. Time Warner, via the Cable Hope Foundation, and Wells Fargo Bank presented a check for $10,000 to City Council for the Santa Clarita Valley Disaster Coalition. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste commented on, and asked that the meeting be adjourned in memory of Judge Haig Kehiayan and Louis Lamkin; commented on the case of animal abuse/hoarding out of Lancaster and that the Gentle Barn has rescued these animals, and stated that anyone wishing to make a donation or volunteer should call the Gentle Barn at 252-2440. Councilmember Boydston congratulated Westfield Town Center on the opening ceremonies for the expansion; distributed an article to Council regarding Big League Dreams from the Galveston Daily News; and commented on the clarification given by Los Angeles County Fire Chief Freeman regarding the width of egress for the hospital and that the process to alleviate some of the parking issues can now move forward. Councilmember McLean commented on the Gentle Barn and gave the web site address www.gentlebam.org; commented on her trip to Sacramento for the League of California Cities Transportation and Public Works Policy Committee; and commented on the E -Rate program that provides telecommunications discounts for libraries. Mayor Pro Tem Ferry congratulated Chris Hoefflin and Scott Shauer of the Michael Hoefflin Foundation on the recent fundraiser, and thanked them for their continued efforts in raising funds and helping families with children going through cancer treatment; commented on the Every 15 Minutes program taking place on Thursday, January 24, and Friday, January 25; and commended Rick Gould and staff for the Youth Sports program; commented on the housing markets and the effects of interest only loans; commended Tim Burrell of Sunshine Daycare Centers for an outstanding program; recognized Scott Groller, a local artist and graduate of Saugus High School; mentioned a couple upcoming performances at the College of the Canyons Performing Art Center; and thanked Councilmember Boydstori for the integrity he has shown in following through on his commitment in not running in the current City Council election. Mayor Kellar commented on Santa Clarita Valley Chamber of Commerce Annual Installation and the phenomenal job that they do. 2 1 AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Councilmember Ferry and Council recognized the Saugus High School Girls Cross Country for winning the State Championship, PUBLIC PARTICIPATION Addressing the Council was James Farley regarding the seating of the Open Space Audit Panel; Rory McCarron, Memo Granados, and Jennifer Yuen, representing the LaRouche Political Action Committee regarding LaRouche Political Action Homeowners and Bank Protection Act of 2007; Alan Ferdman, Nancy VanSciver, Curt Schulte, Nadine Teter, Eryc Fults, Renee Drake, John Clauch, Dee Sidhu, Sunny Sidhu, Frank Santilli, Steve Bennet, Rodney Powers, and Susan Pomery regarding the Mercy Hills Community/Canvas Street traffic; DeeAnn Longshore thanking the City for the Todd Longshore Park; Teresa Savaike regarding the permits being issued to kill migratory birds; and Bruce McFarland representing the SCV Ethics Alliance regarding a Code of Ethics. STAFF COMMENTS Ken Pulskamp, City Manager, commented that the Financial Accountability and Audit Panel bylaws are on the agenda and that the manner in which the panel will be selected is within the bylaws; stated that he has given Ms. Yuen from the LaRouche Political Action Committee his contact information; he thanked the Mercy Hills/Canvas Street neighbors for coming to the meeting and outlined some of the actions the City has taken and noted that the City will continue to work with the neighborhood; commented that the City wants bigger buffer zones to alleviate the secondary impacts of development; and that Council direction is to return with a Code of Ethics item following the April election. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. . APPROVAL OF AGENDA Motion by Weste, second by McLean, to approve the agenda pulling items 4, 13, 14, and 15 from the Consent Calendar. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by McLean, to approve the minutes of the January 8, 2007, special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. CONVENE SANTA CLARITA REDEVELOPMENT AGENCY Mayor/Chair Kellar called the meeting of the Redevelopment Agency to order at 8:00 p.m. 3 ITEM 1 JOINT CONSENT CALENDAR JUNE 30, 2007 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT COMMITTEE LETTER The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2007. Diehl, Evans and Company conducted the audit in accordance with generally accepted auditing standards, whereby an audit plan was prepared and followed to obtain reasonable assurance that the City's financial statements were free from material misstatements. Approve the Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ending June 30, 2007; the Comprehensive Annual Financial Report (CAFR) and Audit Committee Letter for fiscal year ending June 30, 2007. Motion by Boydston, second by Weste, to approve the Joint Consent Calendar. On roll call vote: Ayes: McLean, Boydston, Weste, Ferry, Kellar Noes: None Absent: None Motion carried. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY Chair Kellar adjourned the meeting at 8:01 p.m. RESUME CITY COUNCIL MEETING Mayor Kellar resumed the regular City Council meeting at 8:01 p.m. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR FEDERAL ADVOCACY: SOLEDAD CANYON MINING PROPOSAL Since 2001, the City has retained the professional services of Jamison and Sullivan, Inc. for federal advocacy services specifically relating to the CEMEX mining proposal in Soledad Canyon. Authorize the City Manager or designee to execute, subject to City Attorney approval, a contract for the continuation of professional services with Jamison and Sullivan, Inc. for the period of January 1, 2008, through June 30, 2008. 4 1 1 ITEM 4 CONSENT CALENDAR RESOLUTION RECOGNIZING THE IMPORTANCE OF USING REUSABLE BAGS This resolution identifies the City's past, present, and future efforts to promote the use of reusable bags and limit our dependence on plastic shopping bags. This resolution also highlights the City's partnership with Los Angeles County on events designed to promote the use of reusable bags. Adopt Resolution No. 08-11 recognizing the City's past, present, and future efforts to promote reusable bags and limit our dependence on plastic shopping bags, including the support of the Los Angeles County "Day Without a Bag" program and any future programs. Addressing the Council on this item was Lynne Plambeck representing SCOPE and a written comment was received from Maria Gutzeit. Councilmember McLean thanked staff for putting the item together, and asked for Council consensus to insert the additional list of action items into the resolution being considered. Council consensus to include the additional list of action items in the resolution. ITEM 5 CONSENT CALENDAR RIGHT -TURN POCKET AT WHITES CANYON ROAD AND SOLEDAD CANYON ROAD, PROJECT NO. C3010 - AWARD DESIGN CONTRACT This project is the design phase for adding a right -turn pocket in the northbound direction of Whites Canyon Road at Soledad Canyon Road. Award the design contract to Willdan for civil design services for the Right -Turn Pocket at Whites Canyon Road and Soledad Canyon Road, Project No. C3010, for a total amount, including contingency, of $83,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 6 CONSENT CALENDAR SANTA CLARITA ACTIVITIES CENTER IMPROVEMENT, PROJECT NO. F301,5 - AWARD CONSTRUCTION CONTRACT This project is the construction phase for the improvement at the Santa Clarita Activities Center to create more work space for City staff at City Hall by moving Community Services Division and the Recreation Division staff from City Hall to the Activities Center. Approve the plans and specifications and award the construction contract for the Activities Center Improvement, Project No. F3015, to C.J. Tech Construction, Inc. in the amount of $596,000, and authorize a 20 percent contingency in the amount of $119,200; award various construction support contracts totaling $303,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR L.E.D. (LIGHT EMITTING DIODE) REPLACEMENT PROGRAM FOR TRAFFIC SIGNALS- AWARD CONTRACT This program is intended to replace the existing traffic signal incandescent lamps with Light Emitting Diode (L.E.D.) technology. Accept the Southern Calforma Edison Standard Performance Contract (SPC) Grant agreement in the amount of $38,460; approve a budget transfer in the amount of $3,051 from Account No. 14402-5141.007 to Account No. M0056354- 5161.001; approve the plans and specifications for the Light Emitting Diode (L.E.D.) Replacement Program, Project No. M0056; award the contract to Metro Parking & Traffic Systems for $221,510, and authorize the expenditure from Account Nos. M0056601-5161.001 and M0056354-5161.001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR RESOLUTION ESTABLISHING NO -STOPPING AND NO -PARKING ZONES ALONG TUPELO RIDGE DRIVE BETWEEN SECO CANYON ROAD AND SYCAMORE CREEK DRIVE Establish six no -stopping any time zones (35 feet each) and four no -parking zones, 12:00 a.m. to 4:00 a.m. (total of 474 feet), along the north and south sides of Tupelo Ridge Drive between Seco Canyon Road and Sycamore Creek Drive. Adopt Resolution No. 08-12 establishing six no -stopping any time zones (35 feet each) and four no -parking zones, 12:00 a.m. to 4:00 a.m. (total of 474 feet), along the north and south sides of Tupelo Ridge Drive between Seco Canyon Road and Sycamore Creek Drive. ITEM 9 CONSENT CALENDAR RESOLUTION FOR OVERNIGHT PARKING RESTRICTIONS ON SAN FERNANDO ROAD, NORTH OF 13TH STREET Establish overnight parking restrictions on San Fernando Road, north of 13th Street. Adopt Resolution No. 08-13 establishing overnight parking restrictions on San Fernando Road, north of 13th Street. ITEM 10 CONSENT CALENDAR RESOLUTION AUTHORIZING THE INSTALLATION OF MULTI -WAY STOP CONTROL FOR THE INTERSECTION OF WINTERDALE DRIVE AT CANVAS STREET Installation of multi way -stop control for the intersection of Winterdale Drive at Canvas Street. Adopt Resolution No. 08-14 authorizing the installation of multi -way stop control for the intersection of Winterdale Drive at Canvas Street. ITEM 11 CONSENT CALENDAR RESOLUTION ESTABLISHING DISABLED PERSONS PARKING ON SIERRA ESTATES DRIVE AT VALLEY VIEW COMMUNITY SCHOOL To establish disabled persons parking on Sierra Estates Drive in front of Valley View Community School. Adopt Resolution No. 08-15 establishing disabled persons parking on Sierra Estates Drive in front of Valley View Community School. 1 6 ITEM 12 CONSENT CALENDAR AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH LAND DESIGN CONSULTANTS, INC. TO PREPARE AN EIR FOR THE BURRTEC MATERIALS RECOVERY FACILITY AND TRANSFER STATION PROJECT City staff is recommending Land Design Consultants, Inc. to prepare an EIR for the proposed Burrtec Materials Recovery Facility (MRF) and Transfer Station project. Authorize the City Manager or designee to enter into a professional services agreement between the City and Land Design Consultants, Inc. to prepare an Environmental Impact Report (EIR) for the Burrtec Materials Recovery Facility project, for a total contract amount not to exceed $385,000, subject to City Attorney approval. EIR preparation costs will be borne by the applicant. ITEM 13 CONSENT CALENDAR AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH IMPACT SCIENCES TO PREPARE AN EIR FOR THE VISTA CANYON RANCH PROJECT City staff is recommending Impact Sciences to prepare an EIR for the Vista Canyon Ranch project. Authorize the City Manager or designee to enter into a professional services agreement between the City and Impact Sciences to prepare an Environmental Impact Report (EIR) for the Vista Canyon Ranch project, for a total contract amount not to exceed $634,637.00, subject to City Attorney approval. EIR preparation costs will be borne by the applicant. Mayor Kellar recused himself from this item due to a possible conflict of interest and left the dais. Mayor Pro Tem Ferry conducted this item. Addressing the Council on this item was Lynne Plambeck representing SCOPE. Motion by Weste, second by McLean to approve the recommended action as amended. On roll call vote: Ayes:. McLean, Weste, Boydston, Ferry Noes: None Recused: Kellar Motion carried. ITEM 14 CONSENT CALENDAR RESOLUTION AUTHORIZING THE STREET NAME CHANGE OF SAN FERNANDO ROAD TO NEWHALL AVENUE FOR THE SEGMENT OF ROAD FROM 5TH STREET TO ITS TERMINUS AT STATE ROUTE 14 The City and Redevelopment Agency are implementing various aspects of the Downtown Newhall Specific Plan. The Plan adopted in December of 2005, calls for changing the street name of San Fernando Road to names that will provide more continuity with the community. Adopt Resolution No. 08-16 changing the street name of San Fernando Road to Newhall Avenue for the segment of road from 5th Street to its terminus at State Route 14. Addressing the Council on this item was Leon Worden. ITEM 15 CONSENT CALENDAR ADOPTION OF FINANCIAL ACCOUNTABILITY AND AUDIT PANEL BYLAWS On May 22, 2007, the City Council adopted Resolution 07-31 establishing a Citizen's Financial Accountability and Audit Panel for the Open Space Preservation District. The proposed bylaws define the Panel's parliamentary authority, schedule of meetings, membership, authority, officers, conduct of meetings, and conflict of interest code disclosure requirements. Review and adopt the Citizen's Financial Accountability and Audit Panel Bylaws. Addressing the Council was Henry Schultz. Motion by Ferry, second by Weste to approve the recommended action. On roll call vote: Ayes: Ferry, Weste, Boydston, Kellar Noes: McLean Absent: None Motion carried. Councilmember McLean's "no" vote was because she wanted the panel to be selected at large rather than each City Council member selecting their own. ITEM 16 CONSENT CALENDAR CHECK REGISTER NOS. 51, 52, 1, & 2 Approval of the Check Registers. Approve and ratify for payment the demands presented in Check Register Nos. 51, 52, 1, & 2. Motion by Weste, second by Ferry, to approve the Consent Calendar with the exception of items 13 and 15. On roll call vote: Ayes: Boydston, Ferry, McLean, Weste, Kellar Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Pro Tem Ferry recessed the meeting at 8:50 p.m., and Mayor Kellar reconvened the meeting at 9:00 p.m. I. 8 ITEM 17 UNFINISHED BUSINESS ANNEXATION OF HASLEY HILLS/VALENCIA COMMERCE CENTER Ken Pulskamp, City Manager, advised that this item is to proceed with the Hasley Hills/Valencia Commerce Center annexation process. Addressing the Council on this item was Bryan Roney, Bill Ahrens, Neil Gereb, Allan Cameron, and John Kunack and Robert Kelly representing the Castaic Town Council. Motion by McLean, second by Boydston, to direct staff to proceed with processing the annexation of Hasley Hills/Valencia Commerce Center to the City of Santa Clarita. On roll call vote: Ayes: Weste, Ferry, Boydston, McLean, Kellar Noes: None Absent: None Motion carried. ITEM 18 NEW BUSINESS COUNCIL COMMITTEE APPOINTMENTS Mayor Kellar advised that on an annual basis, the City Council updates the Council Committee Appointments List. Staff distributed a memo to each Councilmember transmitting the 2008 Draft Council Committee Appointments list for discussion at this time. Motion by Ferry, second by Weste, to approve the City Council Committee Appointments list for 2008 as amended. On roll call vote: Ayes: Boydston, Ferry, McLean, Weste, Kellar. Noes: None Absent: None ' Motion carried. r ITEM 19 NEW BUSINESS ` + PERCENT FOR THE ARTS OVERVIEW Rick Gould, Director of Parks, Recreation, and Community Services advised that the general concept of a Percent for the Arts program generally requires all private and public projects over a specified value, excluding any single-family residential projects, to allocate a portion of the total project costs to finance an art project according to pre -established requirements. Addressing the Council on this item was I'mre Andrew Pattantyus, Sandra Fisher, Scott Groller, Donn Pittman, and Bruce McFarland. I Motion by Boydston, second by Weste, to direct staff to prepare a Percent for the Arts proposal which would be developed with public input, with all the stakeholders in public meetings, and then brought back to the Council later this year. On roll call vote: Ayes: Weste, McLean, Boydston, Ferry, Kellar Noes: None Absent: None Motion carried. ADJOURNMENT Mayor Kellar adjourned the meeting at 10:05 p,m. in memory of Judge Haig Kehiayan and Louis Lamkin. FUTURE MEETINGS The City Council Study Session regularly scheduled for Tuesday, February 5, 2008, will be held on Tuesday, March 4, 2008, at 5:30 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. The next regular meeting of the City Council 6:00 p.m. in the Council Chamber, 1 st floor Clarita, CA. ATTEST: CITY CLERK r 08hn22m.doc 10 will be held Tuesday, February 12, 2008, at of City Hall, 23920 Valencia Blvd,, Santa M YOR 1 1 1