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HomeMy WebLinkAbout2008-06-10 - MINUTES - SPECIAL REGULAR (4)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. MAY 27, 2008 CALL TO ORDER Mayor Kellar called to order the special meeting of the City Council at 5:31 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH PROPERTY NEGOTIATOR Government Code Section 54956.8 Location of Property: Assessor's Parcel No.: 3210-003-007, 008, 009, 160.47 acres +/- near Agua Dulce Canyon Road Property Owner: Agua Dulce Partners Under Negotiation: Price and Terms CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Government Code Section 54956.9(c) — one matter RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 5:32 p.m. and reconvened the meeting at 6:01 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Kellar adjourned the meeting at 6:01 p.m. INVOCATION Councilmember Weste gave the invocation. CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Council at 6:03 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Representatives of Boy Scout Troop 2, Mustang Patrol, presented the colors and led the flag salute. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Presentation for VIDA Deputy Timothy Ferrone will be rescheduled. Sergeant Gomez and Deputy Gubran introduced Nicole Bennett, Diane Dana, and Mary Jane Zuniga who shared their personal experience with the STAR program followed by presentation of certificates from Mayor Kellar and Councilmembers. PRESENTATIONS TO THE CITY Councilmember McLean and Councilmembers acknowledged Human Resources Manager Jennifer Curtis for receiving the Human Resources Professional Excellence Award from the League of California Cities. Laura Hauser, Chair of the Parks, Recreation and Community Services Commission, presented the California Parks and Recreation Society (CPRS) Award of Distinction for the City's Anti - Graffiti Task Force. PUBLIC PARTICIPATION Addressing the Council at this time was Donna Ashmore representing the American Cancer Society, regarding the CPS -3 Cancer Prevention Study and the upcoming Relay for Life at Central Park; Sterling King regarding the Avenue at Santa Clarita and traffic flow on the Lyons off -ramp from the I-5 freeway; and David Honda, President of the Valley. Fair, regarding the upcoming Valley Fair at Saugus Speedway in June. STAFF COMMENTS Ken Pulskamp, City Manager, indicated staff would look at the I-5 and Lyons interchange for better traffic flow, and advised that the City has received a letter from the Avenue at Santa Clarita project developer requesting that the project be put in suspension at this time. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean advised that she and Councilmember Ender represented the City at the Special Olympics event; discussed the County Library Commission Leadership Conference; noted that the notice inviting bids for the temporary skatepark has been advertised in the newspaper; acknowledged Newhall Coffee Roasting Company for sending 80,000 packages of their coffee to troops in Iraq; pointed out the stars for those serving in the military in the trees in the City Hall parking lot; and thanked staff for adding recycle containers at the Metrolink stations and for the new guide for opening a small business in the City. May 27, 2008 2 Mayor Pro Tem Ferry thanked the Blue Star Mothers for honoring and remembering those serving in the military from Santa Clarita and proudly announced that his son's volleyball team at Valencia High won their CIF championship. Councilmember Weste acknowledged the 3 services held over the weekend for veterans and those serving in the military at the Historical Veteran's Plaza, in the City Hall parking lot, and at Eternal Valley; and suggested that the City recognize those involved with the NASA Phoenix lander landing on Mars who live in the Santa Clarita Valley for their accomplishment. Councilmember Ender advised that she and Lena Smyth, representing Mothers Against Sexual Predators, delivered child ID kits to the City's Community Center; acknowledged Valencia volleyball and track and field for their accomplishments; advised that she represented the City at the Volunteer Recognition droner with over 18,000 volunteer hours being given last year; and expressed appreciation for keeping the STAR program in schools. Mayor Kellar acknowledged the success of the Memonal Day program at Eternal Valley and thanked those involved; advised that he, the City Manager, and the Intergovernmental Relations Officer visited Washington D. C. again with regard to Cemex, and asked that Mike Murphy, Intergovernmental Relations Officer, provide information on their efforts. Mike Murphy, Intergovernmental Relations Officer, advised that over 20 meetings were held over 3 days with the California Congressional Delegation with most being conceptually supportive of the City's efforts and many interested in being a co-sponsor. City representatives will make another trip in June to meet with remaining members of the Delegation. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Weste, second by Ender, to approve the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by McLean, second by Weste, to approve the minutes of the May 13, 2008 special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. CONVENE SANTA CLARITA REDEVELOPMENT AGENCY CALL TO ORDER Mayor/Chair Kellar called the meeting of the Redevelopment Agency to order at 7:04 p.m. PUBLIC PARTICIPATION There was none. ' May 27, 2008 3 APPROVAL OF MINUTES Motion by Weste, second by McLean, to approve the minutes of the May 13, 2008 regular meeting as submitted. Hearing no objections, it was so ordered. ITEM 1 JOINT PUBLIC HEARING ACQUISITION OF 24519 SPRUCE STREET, SANTA CLARITA, CA 91321 - APN 2831-006- 029 Mayor/Chair Kellar opened the public hearing. Sharon Dawson, City Clerk/Secretary, stated that all notices required have been provided. Chris Price, Assistant City Engineer, advised that this item is for the acquisition of property addressed as 24519 Spruce Street, Santa Clarita, CA 91321. No requests to speak were submitted on this item. Mayor/Chair Kellar closed the public hearing. Motion by Weste, second by Ferry, to take the following actions: City Council: Adopt Resolution No. 08-48 consenting to payment being made by its Agency for the purchase of land for public improvement and making the findings required by�Section 33445 of the California Redevelopment Law to permit the use of Agency funds to purchase 24519 Spruce Street for the construction of a public library. Redevelopment Agency: Authorize the appropriation of $1,225,000 from available funds in the Redevelopment Agency fund balance to Account 13400-5201.004; authorize Executive Director or designee to approve payments up to a maximum amount of $19225,000 for the acquisition and for all required costs related thereto and execute all required documentation to complete the acquisition of 24519 Spruce Street, Santa Clarita, CA 91321 (Assessor Parcel 2831-006-029), subject to review by the Agency Attorney; and adopt Resolution No. RDA 08-7 of the Redevelopment Agency of the City of Santa Clarita, California, requesting consent from the City Council to use Agency funds for the purchase of land for public improvements and making the findings required by Section 33445 of the California Redevelopment Law and to permit the use of those funds to acquire 24519 Spruce Street for the construction of a public library. On roll call vote: Ayes: Ender, Weste, Ferry, McLean, Kellar Noes: None May 271 2008 4 Absent: None Motion carried. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY Mayor/Chair Kellar adjourned the meeting at 7:07 p.m. RESUME CITY COUNCIL MEETING Mayor Kellar resumed the regular City Council meeting at 7:07 p.m. ITEM 2 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 3 CONSENT CALENDAR GOLDEN WEST K-9 SECURITY SERVICES CONTRACT RENEWAL Golden West K-9 Security Services has provided the presence of appropriately uniformed security guards to serve as visible deterrents to reduce the threat of injury to the public, damage, and loss of property at City facilities, including City Hall, Metrolink stations, and park buildings. Approve the amendment of the final one-year contract renewal term of Golden West K-9 for security services in an amount not to exceed $341,429, plus a 10 percent contingency of $34,143, for a total of $375,572; and authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. ITEM 4 CONSENT CALENDAR AWARD CONTRACT TO WEST COAST ARBORISTS INC. FOR CITYWIDE REFORESTATION PROJECT RESULTING FROM OCTOBER 2007 FIRE AND WINDS The Citywide reforestation project will replace approximately 200 trees determined to be complete losses or suffering from mayor structural damage, resulting from the windstorms associated with the Buckweed Fire of October 2007. Of these, 69 palm trees identified as a safety hazard along Camp Plenty Road will be replaced, as well as several other non -fire related tree vacancies. Award a contract to West Coast Arbonsts, Inc. for a Citywide reforestation project in the amount of $170,400, plus a 10 percent contingency of $17,040, for a total not to exceed $187,440; and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise and execute all documents, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR 2007-08 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0055 - AWARD CONSTRUCTION CONTRACT The Annual Overlay and Slurry Seal project is an integral part of the City's pavement management program and adds pavement and slurry seal asphalt maintenance treatments to selected City streets. Approve the plans and specifications for the 2007-08 Annual Overlay and May 27, 2008 5 Slurry Sea] Program, Project M0055, and award the construction contract to Sylvia Construction in an amount not to exceed $6,860,244; award the construction management and material testing services contract to Pavement Engineering Incorporated in an amount not to exceed $300,000; authorize a one-time increase not to exceed $20,000 to the Labor Compliance Services existing professional services contract; authorize the use of Proposition IB (Transportation Bond) Local Streets and Roads account funds in the amount of $2,849,466 upon allocation by the State of California Department of Finance; decrease Expenditure Account M0055260-5161.001 (Prop C) by $1,800,000 and increase Expenditure Account M0055233-5161.001 (TDA Article 8) by $1,800,000; decrease Expenditure Account M0055601-5161.001 (General Fund Capital) by $2,950,056 and decrease Expenditure Account M0052601-5161.001 (General Fund Capital) by $49,466. Increase Expenditure Account M0055230-5161.001 (Prop 113) by $1,325,804 and increase Expenditure Account M0055233-5161.001 (TDA Article 8) by $1,673,718; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 6 'CONSENT CALENDAR RESOLUTION ADJUSTING RATES FOR COMMERCIAL AND RESIDENTIAL SOLID WASTE FRANCHISES Pursuant to Section 6.3 of the respective Franchise Agreements, Burrtec Waste Industries and Blue Barrel Disposal may request a rate increase for the rate year of July 1, 2008, through June 30, 2009. Adopt Resolution No. 08-49 for the Seventh Amendment to the Agreement Between the City of Santa Clarita and Burrtec Waste Industries, Inc. for Commercial Solid Waste Management Services allowing an increase in rates by 3.95 percent based on the formula outlined in their Franchise Agreement, subject to City Attorney approval; adopt Resolution No. 08-50 for the Third Amendment to the Agreement Between the City of Santa Clarita and USA Waste of California, Inc. (dba Blue Barrel Disposal) for Residential Solid Waste Management Services allowing an increase in their rates by 3.95 percent based on the formula outlined in their Franchise Agreement, subject to City Attorney approval; and authorize the appropriation of $50,000 to Expenditure Account 14601-5161.002, and increase Revenue Account 100-4621.001 by $50,000. ITEM 7 CONSENT CALENDAR COMMISSION/PANEL VACANCIES Terms of various Planning Commissioners, Parks, Recreation & Community Services Commissioners, and Open Space Preservation District Financial Accountability and Audit Panelmembers (FAAP) will expire on July 31, 2008. In addition, as a result of the election of Laurie Ender to the City Council, her unexpired term on the Parks, Recreation & Community Services Commission needs to be filled. A resignation letter has also been received from Calvin Hedman on the FAAP. This item will initiate the process to fill these vacancies. Declare vacancies on the Planning Commission, Parks, Recreation and Community Services Commission, and Open Space Preservation District Financial Accountability and Audit Panel (FAAP), and approve the appointment process. 1 May 27, 2008 6 1 ITEM 8 CONSENT CALENDAR AWARD CONTRACT TO CONNEXIONZ FOR THE DESIGN, INSTALLATION, AND SUPPORT OF A TRANSIT INFORMATION NETWORK (TIN) Award a contract to Connexionz for the design, installation, and support of the Transit Information Network (TIN). Award a contract to Connexionz, and appropriate funds for the design, installation, and support of the Transit Information Network in an amount not to exceed $2,810,429, plus a contingency of $209,132, for a total of $3,019,561; authorize the City Manager or designee to execute all documents, subject to City Attorney approval, and authorize the City Manager or designee to modify the award in the event other issues of impossibility of performance arise, subject to City Attorney approval; appropriate $3,019,561 from the Transit Fund Balance to expenditure account 12400.5201.003. Eighty one (81 %) percent of this cost will be funded with Federal Transit Assistance (FTA 5307) funds or $2,459,967. Therefore, increase revenue account 700.4424.009 by $2,459,967. ITEM 9 CONSENT CALENDAR ASSIGNMENT OF SURFACE RIGHTS - LANDSCAPING ON METROPOLITAN; WATER DISTRICT PROPERTY AT MCBEAN PARKWAY AND DECORO DRIVE Agreement giving the City access for landscaping and open space', activities. Approve Assignment Agreement with the Newhall Land & Farming Company (NLF); authorize the City Manager or his designee to execute all documents associated with the assignment of surface rights, subject to City Attorney approval. ITEM 10 CONSENT CALENDAR CHECK REGISTER NOS. 18 & 19 Approval of the Check Registers. Approve and ratify for payment the demands presented in Check Register Nos. 18 & 19. Motion by Ferry, second by Ender, to approve the Consent Calendar. On roll call vote: Ayes: Weste, Ferry, McLean, Ender, Kellar Noes: None Absent: None Motion carried. COUNCIL COMMENTS Mayor Kellar with the concurrence of Council requested that the City Manager schedule a team building session for the Council. ADJOURNMENT Mayor Kellar adjourned the meeting at 7:09 p.m. May 27, 2008 7 FUTURE MEETINGS The City Council Study Session scheduled for Tuesday, June 3, 2008 will not be held. The next regular meeting of the City Council will be held Tuesday, June 10, 2008 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK 08May27m doc ;1 1, -t May 27, 2008 8 1 1